Human Resources Coordinator

Health PEI; Summerside; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated HR Coordinator to join their dynamic team. In this pivotal role, you will support the Human Resources Manager in delivering comprehensive HR services across a diverse and inclusive workplace. Your responsibilities will include managing workplace investigations, guiding HR personnel, and ensuring compliance with various collective agreements. This is an opportunity to make a meaningful impact in a supportive environment that values diversity and innovation. If you are passionate about human resources and eager to contribute to a collaborative team, this position is perfect for you.

Qualifications

• Bachelor's degree in HR management or related field required.
• Experience in workplace investigations and conflict resolution is essential.

Responsibilities

• Manage complex workplace investigations and ensure timely resolutions.
• Provide guidance on compliance with collective agreements and HR policies.

Skills

Human Resource Management

Conflict Resolution

Performance Management

Training and Development

Interpersonal Skills

Communication Skills

Education

Bachelor's Degree in Human Resource Management

Chartered Professional in Human Resources (CPHR)

Tools

Human Resource Information System

Microsoft Office Suite

Job description

JOB TITLE: HR Coordinator - Prince County Hospital

JOB TYPE: Full-Time Temporary Position

LENGTH: 1 year

RATE: $32.74 - $40.95 per hour

Bi-Weekly Hours: 75.0 hours Bi-weekly / Days / Monday - Friday

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system

The Human Resources team at Health PEI is currently expanding and we are looking for new team members to help support our growth.

The Human Resources Coordinator is responsible for assisting the Human Resources Manger in coordinating and supporting consistent human resource management services and programs to employees, and management of the programs and services assigned to the HR Manager’s team. The HR Coordinator will ensure the consistent application of HR services including staffing; labour relations (LR); training; occupational health and safety; leave management, classification; position management; performance management; and HR information management. This position applies a working knowledge of HR Management practices in a 24/7 multisite/ multi union environment. The Human Resources Coordinator is also responsible for providing leadership and direction to the Human Resource personnel (HR Admin. and Employee Services Assistants) in their respective area of assignment.

LEADS, a national leadership framework adopted by Health PEI.

The successful applicant will demonstrate leadership in the following areas:

Leads Self - is self-aware, is committed to self-development, and demonstrates character.

Engages Others - fosters the development of others, contributes to the creation of a health organization, communicates effectively, and builds effective teams.

Achieves Results - sets direction, strategically aligns decisions with the vision, values, and evidence, takes action to implement decisions, and assesses/evaluates results.

Develops Coalitions - builds partnerships and networks to create results, demonstrates a commitment to clients and services.

Systems Transformation - demonstrates system/critical thinking, encourages and supports innovation, is strategically oriented to the future, champions, and orchestrates effective language.

Duties will include:

• Manage a high volume of complex and sensitive workplace investigations, ensuring thorough, impartial, and timely resolutions.
• Address and respond to complaints and workplace incidents with professionalism, ensuring a fair and timely resolution.
• Provide accurate interpretation and application of 6 collective agreements (CUPE, UPSE, IUOE, PEINU, Master Physician Agreement and Excluded Terms & Conditions), policies and procedures related to Human Resources and Payroll.
• Provide daily guidance and direction to HR Personnel in relation to compliance with the collective agreements, policies and procedures, and troubleshooting issues that arise.
• Provide advice and direction on relevant legislation (Human Rights Act, OH&S Act, Employment Standards Act);
• Ensure effective, consistent interpretation, administration and training on collective agreements provisions, excluded terms and conditions of employment policy, Physician Master Agreement, acts and regulations, and other policies governing the terms and conditions of employment.
• Gather information and documents necessary to support in the investigation by conducting interviews with the managers, employees and union representation.
• Advise, coach and formulate correspondence, in conjunction with the HR Manager, in relation to performance management, discipline matters, attendance management, disability management etc.
• Provide advice, support and assistance to managers, supervisors and staff regarding human resources procedures, workplace policies and issues.
• Monitor long term leaves/attendance reports and identify commencement dates of disability and extended leaves of absences and lay-off notices and update the system accordingly.
• Collaborate with the OH&S Officer/HR Manager, liaise and consult with employees, supervisors, managers, union representatives, Benefit Provider Personnel, Employee Assistance Program staff to facilitate and coordinate employees return to work, status updates, accommodations etc.
• Liaise with other departments and work units to facilitate smooth operation of HR services provided (eg. Finance, payroll, central payroll);
• Provide ad hoc reporting to support departments.
• Liaise with Recruitment and Retention Secretariat, educational institutions and managers in the administration and processing of student sponsorship and on-the-job training placement programs, complete documentation through Immigration, Refugees and Citizenship Canada for Work Permits.
• Other duties as required

Minimum Qualifications:

• A bachelor’s degree in human resource management, Public Administration, or a related field; Demonstrated equivalencies will be considered
• Chartered Professional in Human Resources (CPHR) designation is preferred.
• Considerable experience as a Human Resources Generalist, (eg. Human Resource administration, staffing and classification processes, collective agreement administration, payroll);
• Experience in workplace investigations, work site conflicts/complaints, harassment, job performance issues and conflict resolution.
• Experience in group facilitation/training and delivering training to groups/employees.
• Extensive computer skills in word processing, database management, spreadsheets, electronic mail, and presentation software.
• A comprehensive working knowledge and experience of a Human Resource Information System.
• Strong interpersonal skills including conflict diffusion and negotiation skills.
• Ability to work independently in a demanding role with diverse responsibilities.
• Strong verbal and written communication ability, and organizational skills.
• Ability to work well under pressure and within minimum supervision.

Other Qualifications:

• Demonstrated work experience in a unionized environment would be an asset.
• Supervisory experience would be an asset.
• Knowledge of the health system would be an asset.

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Notice to all External Applicants - Health Care Workers are required to provide proof of Covid-19 vaccination as per Health PEI’s Covid-19 Immunization and Management Policy. In the event that a new hire is unable to be vaccinated as a result of a medical exemption they will be required to submit supporting documentation to Employee Health / Wellness and Safety.