Human Resources Coordinator

ABOUT COULSON AVIATION

Coulson Aviation is a global aerial firefighting company that operates in Canada, the USA, Australia, and Chile.

Coulson Aviation operates with a fleet of large aerial firefighting aircraft consisting of both fixed-wing and rotary-wing aircraft. With our fleet, we can run rapid aerial fire suppression, including initial attack and extended attack protocols.

Coulson Aviation is a part of the Coulson Group of companies. We are a growing organization that has been in business for 65 years.

WHAT WE’RE LOOKING FOR:

We are seeking a Human Resources Coordinator with strong administration and people skills who is looking for the opportunity to be a part of a growing organization. This position will provide general assistance to the HR department by helping to manage daily administrative and HR duties.

KEY RESPONSIBILITIES:

1. Create and maintain employee records, including, but not limited to; employee updates and ensuring employee files are complete and valid.
2. Screen incoming telephone calls/emails and support internal and external HR-related inquiries and requests.
3. Distribute weekly HR meeting agendas and record meeting minutes.
4. Update the Human Resource Information System (HRIS) as needed.
5. Update internal tracking tools used to organize workload, onboarding & offboarding progress, performance reviews, employee metrics, and other assigned tasks.
6. Draft letters of employment, distribute employee communications, and coordinate onboarding activities.
7. Answer frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management.
8. Support the talent acquisition process with the following, but not limited to; posting on job boards, screening applicants, scheduling interviews, distributing and tracking onboarding paperwork.
9. Assist in ad-hoc HR projects and programs.
10. Provide administration support to other HR professionals.
11. Directly engage with and support the HR Director.
12. Exposure to US and Australia operations.

REQUIREMENTS:

1. A recent graduate with a BA in HR, Business, or other related field, or, 1 year of work experience in the same role plus a High School Diploma.
2. Preferred experience as an HR Administrator or relevant Human Resources/administrative position.
3. Strong MS Office skills: Word, Excel, PowerPoint, and Outlook.
4. Excellent written and verbal communication, organizational, and time management skills.
5. Strong interpersonal skills.
6. Mature and able to handle confidential and sensitive information with discretion.
7. Team mentality with the desire to be part of a growing and changing organization.
8. Recruitment experience is an asset.
9. HRIS experience is a plus.

BENEFITS:

1. $21 hour - $26 hour.
2. Company paid benefits and a 5% matching pension plan.

We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation through any element of the job application process, please notify us and we will work with you to meet your needs.