Human Resources Coordinator

Startec Compression & Process Ltd; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading engineering firm in Calgary is seeking an HR Coordinator to manage employee documentation and support HR processes. The ideal candidate has 1-3 years of experience in HR, is detail-oriented, and has strong organizational skills. Candidate must be proficient in Microsoft Excel and possess clear communication abilities. This role offers a dynamic work environment with competitive wages.

Benefits

Competitive wages

Flexible work environment

Training opportunities

Qualifications

• 1-3 years of experience in an HR administrative or coordinator role.
• Proficient in Microsoft Excel with advanced spreadsheet skills.

Responsibilities

• Maintain and update employee records for new hires and terminations.
• Support onboarding and offboarding processes, including orientation scheduling.
• Process benefit enrollments and updates by coordinating with providers.

Skills

Attention to detail

Organizational skills

Clear communication

Education

Certificate or Diploma in Human Resources

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

ABOUT US:

Founded in 1976, Startec’s unwavering commitment to solving client problems has driven our growth to become a leader in the engineering, design, manufacture and service of compression and processing and refrigeration systems across North America. Like an Everyday Maverick, our companies are driven to find a better way.

BEHAVORIAL ASSESSMENT:

All applicants must complete the Traits and Behaviours Assessment below when submitting their application. Please proceed using the link: https://app.traits.com/survey/a56e7669-2ba6-4573-83cd-800831da5362

POSITION OVERVIEW:

Startec Corporate Services is currently searching for an HR Coordinator to work at our Shepard office location (9423 Shepard Road SE., Calgary, Alberta T2C 4R6). This role is ideal for a detail-oriented and highly organized professional who thrives in a fast-paced, team-based environment. The HR Coordinator will play a critical role in employee documentation, HR system integrity, compliance support, and delivering a seamless employee experience.

KEY PERFORMANCE INDICATORS (KPI):

EMPLOYEE LIFECYCLE ADMINISTRATION (Weighting 35%)

• Maintain and update employee records for new hires, transfers, promotions, and terminations.
• Ensure all HR documentation (employment agreements, change forms, policies) is accurately completed, tracked, and filed.
• Support the onboarding and offboarding processes, including orientation scheduling, asset tracking, exit documents, and file closures.
• Respond to employee inquiries regarding company policies, procedures, and employment status.

HR RECORDS & REPORTING (Weighting 25%)

• Maintain employee master data using spreadsheets, tracking logs and ERP system.
• Update and monitor records for vacation, leaves of absence, training, certifications, and other employee lifecycle milestones.
• Run periodic reports from Excel to support leadership with headcount, turnover, leave balances, and other HR data.
• Ensure manual filing systems (electronic and physical) are accurate, organized, and up to date.

BENEFITS & LEAVE ADMINISTRATION (Weighting 20%)

• Process benefit enrollments, updates, and terminations by coordinating directly with providers.
• Track employee leaves of absence and ensure all documentation is complete and appropriately communicated.
• Maintain and update manual leave trackers for various types of leaves (sick, vacation, personal, etc.).
• Respond to routine employee questions about benefits coverage and eligibility.

COMPLIANCE & POLICY SUPPORT (Weighting 10%)

• Ensure employee records, policies, and forms are kept in compliance with internal procedures and employment standards.
• Support internal audit preparation by maintaining documentation logs and cross-referencing manual trackers.
• Help coordinate training tracking, WHMIS compliance, and policy acknowledgments.
• Assist in maintaining consistency across internal documentation and employee communication templates.

HR PROGRAMS & CULTURE SUPPORT (Weighting 10%)

• Provide administrative support for HR-led programs such as employee recognition, wellness, training, or performance review cycles.
• Support the planning and logistics for social committee events, company announcements, and employee appreciation initiatives.
• Maintain employee contact lists, distribution lists, and birthday/anniversary calendars.
• Assist with internal communications and help ensure HR notices are distributed and understood.

QUALIFICATIONS:

• Certificate or Diploma in Human Resources, Business Administration, or related field preferred.
• 1–3 years of experience in an HR administrative or coordinator role.
• Proficient in Microsoft Excel, Word, and Outlook (advanced spreadsheet skills are required).
• Strong attention to detail and excellent organizational skills.
• Ability to handle confidential information with integrity and discretion.
• Clear and professional communication skills (verbal and written).
• Proven ability to manage multiple priorities in a deadline-driven environment.
• Friendly, team-oriented approach with a willingness to support cross-functional initiatives.

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.