Human Resources Coordinator

School District No. 34 (Abbotsford); Abbotsford; On-site; USD 64,000 - 81,000; Full time

Job summary

A local educational institution in Abbotsford is seeking a Human Resources Coordinator for a 12-month temporary contract. This role involves supporting recruitment, onboarding, and employee benefits administration, alongside various HR functions. Ideal candidates should have a diploma in Human Resources and two years of relevant experience. Join a team dedicated to helping over 19,000 students thrive in a collaborative environment.

Benefits

Extended Health Benefits

Contributions to Municipal Pension Plan

Qualifications

• Two years experience in Human Resources or a related occupation.
• Knowledgeable of HR legislation and best practices.
• Strong problem-solving and time management skills.

Responsibilities

• Coordinate interviews and reference checks.
• Issue offers of employment and onboarding materials.
• Administer employee benefits and support attendance programs.

Skills

Intermediate user in Human Resources Information Systems

Excellent communication skills

Strong organizational skills

Attention to detail

Education

Certificate or diploma in Human Resources

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

SharePoint

Microsoft Teams

Job description

School District No. 34 (Abbotsford)

Human Resources Coordinator

Temporary Contract

We acknowledge that the Abbotsford School District is located on the traditional and unceded territory of the Semá:th First Nationand Máthxwi First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they are the original caretakers.

Why the Abbotsford School District?
Working in public education is both challenging and rewarding, but at the Abbotsford School District we truly believe that every one of our employees has the opportunity to help children learn, grow, and succeed.

Every day, in every classroom and office at Abbotsford School District, our employees provide a world-class, innovative educational experience for over 19,000 students. We provide a workplace that fosters creativity, inspires excellence, and challenges everyone to embrace growth.

Why Abbotsford?
Learn more about the Abbotsford community:tourismabbotsford.ca//thefraservalley
Located under an hour from Vancouver, the Abbotsford School District is settled in the heart of the beautiful Fraser Valley and surrounded by spectacular mountain views.

Position Summary
Reporting to the Senior Manager, Human Resources (HR), the HR Coordinator supports recruitment and onboarding functions. The primary responsibilities of this position are coordinating interviews and reference checks; issuing offers of employment, new hire documents, and onboarding materials; and participating in the attendance support and recognition programs.

Additional responsibilities include collaboration with the HR team to support leaders and employees, improve processes and procedures, and address issues and concerns. This position may also backfill the HR team and participate in other projects as required.

Responsibilities

• Coordinate interview and reference checks. This includes contacting applicants to schedule an interview; entering the interview in the applicable calendars; and issuing reference check requests to shortlisted applicants.
• Issue offers of employment, new hire documents and onboarding materials to successful applicants. Follow-up as required to ensure these items are completed. Respond to questions regarding the onboarding process.
• Administer benefits (extended health plans, MSP & pension) for new hires, changes and terminations. Enter benefits information into applicable portals.
• Coordinate changes to benefits resulting from employee life events and/or leaves and advise Finance if this impacts their pay.
• Respond to employee questions regarding their benefits; troubleshoot issues and concerns; and liaise with benefits provides are required.
• Enter employee assignment and status changes as required to ensure accurate categorization and coding. Consult with payroll to verify accuracy of employees pay and status.
• Monitor the availability and count of casual employee and prepare casual employee allocation, availability and replacement reports.
• Connect and follow-up with casual employees confirm and/or update availability.
• Track employees probationary and trial periods and follow-up with leaders.
• Administer the Attendance Support Programs for employees by analyzing attendance and claims data; preparing documentation and reports; and informing leaders.
• Provide employees documentation and information regarding leaves and returning to work. Follow-up to ensure documentation is provided in a timely manner.
• Participate in employee recognition programs, including the ABC Recognition Program, Long Service Dinner and Retirement Dinner.
• Create and verify employment verification letters for employees.
• Maintain confidential employee records, files and other data (electronic & paper) to ensure all employment requirements are met.
• Manage the HR Inbox and escalate or respond to employee inquiries.
• Prepare various reports (demographic, absence, new hire & turnover, etc.) as required.
• Assist the HR Team and liaise with other departments.
• Backup the HR Coordinator (counterpart) as required.
• Additional responsibilities and projects may be assigned.

Qualifications

• Certificate or diploma in Human Resources, or other related discipline, and two (2) years of experience in Human Resources or a related occupation.
• Intermediate user in Human Resources Information Systems and Microsoft Office, specifically, Outlook, Excel, Word, SharePoint and Teams.
• Knowledgeable of applicable legislation, regulations and standards; and HR, attendance support and disability management best practices.
• Able to build relationships and work independently and in a team environment.
• Able to exercise discretion and good judgment while providing exceptional customer service.
• Adaptable, flexible and high attention to detail, procedures and processes.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong organizational, priority-setting, problem-solving and time management skills.
• Excellent attendance records, enthusiastic, motivated and enjoys morning.
• Access to reliable transportation (bus, car, etc.).

This full-time excluded position is a 12-month temporary contract, with the possibility for extension to 18 months.

The salary range for this position is $64,036 - $80,045 per year. This position is eligible to participate in our Extended Health Benefit plan, as well as contributions to the Municipal Pension Plan. This vacancy will remain open until filled. Please submit your application via the following method:

• Make a Future: https://buff.ly/J8rOEEO