Human Resources Clerk

Hire Authority; Oakville; On-site; CAD 46,000 - 53,000; Full time

Benefits offered by this job

Competitive benefits program

HOOPP pension

Job summary

Central West Specialized Developmental Services (CWSDS) in Oakville, Ontario, is hiring a Human Resources Clerk to provide administrative support to the HR department. You will manage HR records, scan and file documents, and process timecards for unionized staff ahead of payroll.

Qualifications include a Community College Diploma in HR/Administration, at least two years of HR/administrative experience, and strong written and verbal communication.

Qualifications

• Diploma in HR/Administration or equivalent required.
• At least 2 years HR or administrative experience.
• Experience processing timecards is an asset.
• Strong written and verbal communication.
• Proficiency with Microsoft Office and HRIS reporting.
• Vaccination proof required.

Responsibilities

• Maintain and generate HR files and records (physical and electronic).
• Scan, upload, and update documents in HR systems.
• Process timecards for unionized staff and support payroll preparation.
• Analyze attendance statistics and draft memos/reports.
• Provide general HR support and guidance to staff.

Skills

Verbal communication

Written communication

Teamwork

Education

Community College Diploma in HR/Administration

Tools

MS Word

MS Excel

HRIS

Job description

HUMAN RESOURCES CLERK

JOB INFORMATION

Number of Vacancies: 1

Benefits: Read the details below for more information

Unionized: No

Weekly Hours: 40

Shift: Monday-Friday, days

Employment Type: Full-time permanent

Department: Human Resources

Pay Scale Group: $45,813 - $53,350

Posted On: October 6, 2026

Central West Specialized Developmental Services (CWSDS) is a leader in providing exceptional specialized care and support for individuals with developmental disabilities. Recognized for our commitment to excellence, CWSDS is guided by a transformative strategic plan, Project Transform, which emphasizes innovation, community inclusion, and continuous improvement. Our mission is to empower individuals to lead fulfilling lives through high-quality, compassionate care. Our recruitment efforts align with this mission, seeking dedicated professionals who are passionate about making a positive impact. Join CWSDS and be part of a team that values inclusivity, professional growth, and a brighter future.

Career Opportunity

Looking for a new and exciting job opportunity? We are looking for a Human Resources Clerk, who will be accountable for providing administrative support to the Human Resources department as needed. Additionally, the incumbent processes timecards for unionized employees on Staff Schedule Care, in preparation for payroll processing and in accordance with CWSDS policies and the union collective agreement. This role is also responsible for analyzing and reporting on attendance statistics and trends. This position reports to the VP, Labour Relations and People Supports

What You Will Do

• Maintaining and generating all Human Resources files, including the organization and classification or records (personnel files, contracts, performance reviews, grievances, benefits, pension, etc.) in both physical and electronic means.
• Scan, upload and update documents into HR systems, ensuring data accuracy and confidentiality.
• Retrieves file for staff, maintaining, check-out logs and managing document retention schedules.
• Assist in preparation and generate requested documents for all compliance and accreditation audits, legal cases and human resources issues.
• Provide administrative support including inputting data in templated documents, photocopying, scanning, and conducting special requests.
• Provide basic guidance to employees on standard HR processes (e.g., document submissions, form completion).
• Assist with maintaining HR resources (e.g., templates, guides, shared drives) to ensure employees have access to up-to-date information.
• Assist in ensuring records are in compliance with company policies.
• Works closely with the management team to gather relevant information to ensure accurate and timely processing of electronic timecards for unionized staff before the payroll deadlines.
• Reviews and approves employee electronic biometric scans at the beginning and end of shifts.
• Ensures appropriate shift break rules are applied.
• Enters time off codes for sick, emergency leave, personal leave, bereavement etc.
• Maintains scheduling system; makes and implements appropriate recommendations to improve efficiencies; troubleshoots issues with scheduling software provider.
• Tracks, analyzes and reports on attendance statistics and trends; drafts attendance memos.
• Generates various reports and metrics.
• Supports the Human Resources department administrative tasks as needed.
• Ensuring the environment is safe and free of hazards.
• Using equipment and wearing protective devices or clothing that the employer deems as required, including the use of fit-tested N95 respirator and/or similar equipment.
• Other Duties as assigned.

What Qualifications & Skills Do You Bring

• Community College Diploma in Human Resources, Administration or equivalent work experience.
• Two years related Human Resources or administrative experience.
• Previous experience processing timecards is an asset.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office programs including Word and Excel.
• Experience working with Human Resource Information Systems with ability to create and generate reports.
• Providing proof of vaccination for COVID-19 and maintaining vaccination status during employment. Should you be unable to vaccinate for a bona fide human rights related reason, CWSDS will investigate whether accommodation is possible without undue hardship.

What We Offer

Shaping a culture at CWSDS that prizes innovation, collaboration and a compassionate approach to care.

Leadership training and professional development opportunities.

Competitive benefits program for permanent staff that includes extended health and dental care, comprehensive short-term and long-term disability programs, employee assistance services, and a world class pension program through HOOPP

Commitment to EDI

CWSDS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or any other basis protected by law.

CWSDS is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, CWSDS will make accommodations available to applicants with disabilities upon request during the recruitment process. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

While we appreciate all applications we receive, only candidates under consideration will be contacted following receipt of application.