Human Resources Assistant, Temporary Part Time, Recruitment

Providence Care; Kingston; On-site; CAD 30,000 - 60,000; Part time

Job summary

Providence Care Hospital seeks a temporary part-time Human Resources Assistant to support HR operations. The role involves managing recruitment processes, clerical support, and coordinating various administrative functions while striving for excellence in patient care. Ideal candidates will possess a HR diploma and relevant experience.

Benefits

Healthcare of Ontario Pension Plan (HOOPP)

Employee & Family Assistance Program

Education, mentorship and bursary opportunities

Corporate and unit/service specific orientation for new hires

State of the Art Building with on-site parking

Qualifications

• One year related work experience supporting human resource functions.
• Experience in a large complex and unionized organization preferred.

Responsibilities

• Manage job competition electronic documentation and related activities.
• Liaise directly with applicants and panel members for recruitment.
• Create electronic grievance files and maintain grievance tracking.

Skills

Human Resources fundamentals

Organizational skills

Education

Three year post-secondary diploma in Human Resources

Tools

Human Resources Information Systems

Job description

Job Code: 17747

Status: Temporary Part-Time (up to 6 months)

Location: Providence Care Hospital

Union: Non-Union

Wage: $30.03 - $35.33

Posting Period: June 4, 2025 - June 10, 2025

Supporting the Human Resources and Labour Relations team, the Human Resources Assistant (HRA) provides clerical support of recruitment & staffing, employee & benefit documentation, labour relations and strategic initiatives and performs reception functions of the busy department operations at both hospital locations. Providing excellence in customer service, the HRA applies an understanding of human resource fundamentals combined, with strong organizational skills, to efficiently and effectively manage a high volume of work flow processes and documentation being delegated by department team members.

Skills And Qualifications Required

• Three year post-secondary diploma in Human Resources
• An equivalent combination of education and experience, may be considered
• One year related work experience supporting human resource functions and performing similar administrative duties
• Experience with Human Resources Information Systems, preferred
• Related work experience in a large complex and unionized organization, preferred
  
  

Position Responsibilities

• Manage job competition electronic documentation including assigning competition numbers, entering vacancy information on the competition tracking database and creating electronic competition files for new vacancies; populating database with successful incumbent and start date information, and; closing the electronic competition files
• Create job postings for Recruitment & Staffing Specialist, obtain manager approval and distribute and post positions where designated
• Manage hard and soft copy applications, filing as internal or external applicants to the appropriate competition file
• Liaise directly with applicants and panel members to coordinate recruitment and selection activities including scheduling of interviews and testing, preparing candidate packages and booking meeting/testing rooms
• Create electronic grievance files including setting up standard folders, scanning relevant grievance documentation and filing in electronic file
• Maintain electronic grievance/arbitration tracking on centralized spreadsheet
• Generate or support seniority list preparation, distribution and posting
• Processing of union leave request including notification to manager and Staff Scheduling as appropriate
• Facilitate the collection and distribution of Labour Relations documents and information as required
  
  

Why Work At Providence Care Hospital

• Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
• A hospital striving for excellence in care, education and research
• Committed to people centred approach to care delivery
• Competitive salaries with percentage in lieu of benefits & vacation
• Healthcare of Ontario Pension Plan (HOOPP)
• State of the Art Building with on-site parking
• On-site café and cafeteria with a variety of food options
• Corporate and unit/service specific orientation for new hires
• Focus on Healthy Workplace & Culture of Quality
• Employee & Family Assistance Program
• Education, mentorship and bursary opportunities
• Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions
• Located on the shores of Lake Ontario surrounded by park land and walking trails