Human Resources Assistant - Human Resources, FTT(J1224-0369)

CGI Njoyn; Old Toronto; On-site; CAD 40,000 - 80,000; Full time

Job summary

Join a dynamic team at one of Canada's leading hospitals as a Human Resources Assistant. This exciting role involves providing essential administrative support for the implementation of the Human Capital Management System (HCM) Oracle. You'll work closely with the HRIS Project team to ensure smooth integration and user adoption, while also updating training materials and scheduling sessions. The ideal candidate is organized, thrives in a fast-paced environment, and possesses excellent interpersonal skills. This is a fantastic opportunity to contribute to a patient-centered care environment and make a difference in the community.

Benefits

Competitive total compensation package

Benefits

Pension plan

Dynamic team environment

Commitment to diversity and inclusion

Qualifications

• Completion of related Post-Secondary Diploma/Certificate or relevant experience.
• Strong verbal and written communication skills are essential.

Responsibilities

• Provide administrative support for change management and training activities.
• Coordinate meetings, prepare agendas, and document meeting minutes.
• Support project stakeholders with ad-hoc tasks as required.

Skills

Verbal Communication

Written Communication

Customer Service

Organizational Skills

MS Office Suite

HRIS Knowledge

Education

Post-Secondary Diploma/Certificate

Tools

HCM Oracle

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Number:

J1224-0369

Job Title:

Job Type:

Full-Time Temporary

Contract Duration:

6 Months

Location:

Seniors Health Centre, 2 Buchan Court

Job Category:

Human Resources, Labour Relations and Organizational Development

IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first-generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing!

Position Summary

Human Resources Assistant, Human Resources:
The HR Assistant will provide administrative support to facilitate the successful implementation of the Human Capital Management System (HCM) Oracle within the organization. This role will work closely with the HRIS Project team, specifically with the change management team to ensure smooth integration, data accuracy, and user adoption of the system. The HR Assistant will also be responsible for updating training materials, scheduling training sessions, and supporting communication between stakeholders to ensure timely and effective implementation of the HCM Oracle system. You are highly organized, able to succeed in a fast-paced and high-volume client-facing environment, and are eager to engage with new challenges every single day. You also have excellent interpersonal and customer service skills, are able to work independently and are able to effectively prioritize and multi-task. You will also take on the shared responsibility for ensuring that health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families.

On a practical level, you will

1. Support the creation of change management deliverables, including communications plans, stakeholder engagement plans, etc.
2. Provide administrative support for change management and training activities.
3. Coordinate meetings, prepare agendas, and document meeting minutes.
4. Evaluate training effectiveness and gather feedback to improve future training initiatives.
5. Draft and edit internal communications, such as newsletters, emails, and intranet content.
6. Coordinate training sessions and prepare materials for system users.
7. Maintain office equipment and general supplies, and organize and complete invoices and expense forms.
8. Interface between staff and HR associates; review/access in the HCM Oracle system to complete employee requests.
9. Provide clerical support to the HR department by receiving inquiries via telephone, email, and walk-ins, assisting with requests or questions, and communicating details with appropriate HR staff as part of issues management workflow.
10. Support project stakeholders with ad-hoc tasks as required.
11. Support requirements for adjacent departments as required.
12. Provide coverage on HR Operations team when needed.

Qualifications

1. Completion of related Post-Secondary Diploma/Certificate or a combination of relevant experience and education.
2. Strong verbal and written communication skills.
3. Experience working as a receptionist and/or in clerical functions in a setting serving the public and staff.
4. Experience responding to basic general staff-related inquiries regarding benefit entitlements and have a basic understanding of where to retrieve information to assist with inquiries.
5. Experience working with Information Systems (e.g., HRIS, etc.).
6. Ability to adapt seamlessly to a fast-paced work setting to meet immediate targets and timelines.
7. Working-level knowledge of MS Office applications including Word, Excel, PowerPoint, and Outlook.

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Full-Time Temporary position (6 Months), 8-hour shifts, 75 hours bi-weekly, Monday to Friday in the Human Resources department. We offer a highly competitive total compensation package that includes benefits and pension.

How to Apply

Think you're the right person for the job? Here's your first chance to show us why:

• Ensure to meet the deadline - only applications received by the closing date will be considered.
• We will review all applications and will contact those selected for an interview.

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.