Human Resources Assistant - (4-6 Month Contract)

Webuild; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the construction industry is seeking an HR Assistant to support their HR team in various administrative tasks. The ideal candidate will have a Bachelor's degree in Human Resources Management and 1-2 years of relevant experience. Responsibilities include managing onboarding processes, tracking employee information, and assisting in HR policies communication. Strong communication and interpersonal skills are essential, along with proficiency in MS Office and HRIS systems. This role is based on the Hurontario LRT Project in Mississauga.

Qualifications

• 1-2 years of relevant HR experience required.
• Knowledge of ESA, Human Rights Legislation, Labor Relations, OSHA is required.

Responsibilities

• Handle administrative tasks for onboarding and exit interviews.
• Track employee information and probationary period reviews.
• Assist in employee engagement and retention programs.

Skills

Communication

Interpersonal Skills

Problem-Solving

Attention to Detail

Education

Bachelor’s degree in Human Resources Management

Business

Tools

MS Office

HRIS systems

Job description

The HR Assistant is responsible for supporting the HR team with day-to-day administrative tasks, employee inquiries, reports, , amongst other functions. This person is a fully qualified HR professional and possesses the ability and confidence to apply HR practices in a work setting.

Role and General Responsibilities

• Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR database and auditing for accuracy and compliance.
• Responsible for tracking and keeping up to date employee information, probationary period reviews, as well as notifying respective company of any changes to their staff information.
• Keeping track of signed documentation and expense reports through DocuSign and HR email.
• Following up on expiring Work-Permits and supporting documentation.
• Providing staff with confirmation of employment letters, probationary pass letters, and other support letters as needed.
• Tracking vacation/sick time off, unused vacation hours, benefit changes, and extended leave requests.
• Work on ad-hoc reports as needed.
• Assist in the communication and interpretation of HR Policies
• Support HR team with updating staffing plan and organizational charts.
• Participate in and lead project initiatives related to employee engagement and retention programs.
• Maintain relationships with employees and managers.
• Maintain communication with the Human Resources departments from the respective JV Partners.
• Other duties as required.

Qualifications and Education Requirements

• Bachelor’s degree in Human Resources Management, Business, or a related field.
• Additional HR training or experience is a plus.
• A minimum of 1-2 years of relevant experience required.
• Knowledge of ESA, Human Rights Legislation, Labor Relations, OSHA, is required.
• Knowledge of the Construction industry is preferred.
• Excellent communication skills, interpersonal skills, and ethics.
• Resourceful, problem-solving attitude and thorough knowledge of HR procedures and policies.
• Advanced knowledge of MS Office including Excel, HRIS systems.
• Able to adapt quickly using new technical systems as needed.

Preferred Skills

• Communication skills both written and oral as role has considerable writing through email communication, drafting of documentation, and in-person meetings.
• Self-starter: takes initiative to continuously learn and provide support where needed.
• Must possess and demonstrate excellent computer skills; highly proficient in Microsoft Office software i.e.; Word, Outlook, and Excel
• Knowledge of employment legislation and how to best apply it in different circumstances.
• Excellent interpersonal skills and the ability to work professionally in a team environment.
• Ability to manage multiple assignments and prioritize tasks accordingly.
• Positive attitude and results driven.
• Excellent organizational skills that demonstrates the ability to resolve conflicting priorities.
• Must handle company information with privacy and utmost care.
• Strong attention to detail and accuracy.

Location

This role is based on the Hurontario LRT Project with the head office at Mississauga, located at 110 Matheson Blvd., East.