Human Resources Assistant

Perley Health; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A prominent healthcare organization is seeking an HR Assistant to support various human resources functions. The successful candidate will maintain employee records, ensure compliance with regulations, and assist in onboarding new hires, contributing to a collaborative team environment. Ideal candidates will have a background in administration, preferably within a healthcare setting, and possess excellent interpersonal skills.

Qualifications

• 1-year administrative experience, preferably in a Health Care Setting.
• Knowledge of employee relations processes and employment standards legislation.
• Detail-oriented and able to prioritize effectively.

Responsibilities

• Maintains accurate employee records and ensures compliance with data protection regulations.
• Assists with onboarding new employees and managing HR documentation.
• Provides administrative support for annual events and produces ad hoc reports.

Skills

Interpersonal skills

Attention to detail

Administrative skills

Time management

Education

Human Resources specialization or related certification

Working towards CHRP

Tools

HR systems

Excel spreadsheets

Job description

• Maintains accurate and up-to-date employee records, including personal information, benefits enrolment, changes of information, and other relevant documents.
• Ensures compliance with data protection regulations and maintains confidentiality of sensitive employee information.
• Maintains compliance with labour laws and regulations by staying updated on relevant changes and assisting in necessary updates.
• Participates in continuing education programs in keeping with required competencies and skills.
• Participates in a team approach by attending and participating in team meetings and training (e.g. continuous quality improvement initiatives).
• Promotes the mission of quality healthcare by performing any other tasks and duties that may be assigned or required, to maintain effective and efficient workflow.
• Develops and revises forms and templates as required.
• Assists with data entry into HR systems and other databases, including Excel spreadsheets.
• Prepares and issues Verification of Employment Letters, letters for Vulnerable Sector Police checks and other relevant documents.
• Assists in leave management, disability management and incident reporting.
• Assists in the preparation of unionized and non-unionized offer packages.
• Assists with onboarding new employees, verifying documentation is received, and creating new employee files.
• Sends employee login information, employee portal access, and assists with any inquiries for access.
• Processes closing files for all resignations, retirements, and terminations.
• Provides administrative and clerical support in the organization and delivery of annual programs/events such as Employee Service Milestone Awards.
• Acts as a resource on corporate/departmental issues and projects.
• Produces ad hoc reports and spreadsheets for various projects.
• May participate on committees or focus groups.
• Performs research assignments including completion of various surveys.
• Other duties as required.
• Human Resources specialization or related certification preferred.
• Working towards CHRP preferred.
• 1-year administrative experience, with experience in a Health Care Setting preferred.
• Acquired knowledge of labour/employee relations processes, employment standards legislation, and human rights principles.
• Knowledge of collective agreements and their interpretation.
• Excellent interpersonal skills required to communicate with staff at all levels in the organization, volunteers, visitors, members of the public and job applicants with tact, diplomacy and respect for confidentiality.
• Detail-oriented, able to follow processes accurately and precisely, often under tight deadlines.
• Able to prioritize in a fast-paced environment.