Human Resources Assistant

Kerry's Place Autism Services; Newmarket; On-site; CAD 60,000 - 80,000; Full time

Job summary

A community service organization in Newmarket seeks a Human Resources Assistant to support HR operations. Responsibilities include maintaining employee records, assisting with payroll, and providing administrative support for HR initiatives. The ideal candidate holds a post-secondary diploma in Human Resources and has 1-2 years of relevant experience. Competitive benefits and a dynamic work environment are offered.

Benefits

4 Weeks of Paid Vacation

Employer Paid Group Benefits

Employer Matched Pension Program

Career Development Opportunities

Qualifications

• 1-2 years relevant experience in Human Resources.
• Knowledge of HR relevant legislation and best practices.
• Experience with office administration and handling confidential documents.

Responsibilities

• Assist with employee records and payroll administration.
• Provide administrative support for HR projects.
• Manage departmental email inbox professionally.
• Maintain accurate records of policy approvals.

Skills

Excellent communication skills

Proficient in Microsoft Office Suite

Strong organizational skills

Customer service experience

Education

Post-secondary diploma or degree in Human Resources

Job description

POSITION POSTING: #3212

SERVICE AREA: Administration – Human Resources

LOCATION: Kerry’s Place Head Office – Newmarket

POSITION STATUS: Permanent Full-Time

HOURS OF WORK: 37.5 hours per week (Days; Flexibility required)

HOURLY PAY RATE: $20.97 - $26.22 per hour

UNION AFFILIATION: Non-Union

CLOSING DATE: 4:30pm, July 31, 2025

THIS POSITION IS OPEN TO: Internal and External Applicants

Are you looking for a meaningful career full of lifelong learning and everyday adventures?

At Kerry’s Place, we help enhance the quality of life for more than 8000 people with Autism Spectrum Disorder (ASD) each year! Our dedicated team of professionals have become experts in the field through our continuous training and development programs. Get ready for a fun and vibrant career because every day is an adventure at Kerry’s Place!

Why Join our Team?

We offer an amazing compensation package with a strong focus on health and wellness. We`re proud to offer our employees:

• 4 Weeks of Paid Vacation per year to start
• Additional 2 Paid Flex Days annually
• Employer Paid Group Benefits Program
• Employer Matched Pension Program (3% employer match)
• Registered Retirement Savings Plan (optional)
• Employee and Family Assistance Program
• Employer-Paid Training Programs
• Tuition Assistance Program
• Corporate Membership discount for Goodlife Fitness
• Career Development & Internal Growth Opportunities Available
  
  

About The Role

Reporting to the Director of HR and Organizational Development, the Human Resources Assistant is responsible for providing essential support to the Human Resources department by assisting with various administrative tasks related to employee administration and compliance. This role involves maintaining employee records, assisting with payroll and benefits administration, and ensuring adherence to company policies. The HR Assistant also serves as a point of contact for employee inquiries and provides administrative support for HR projects and initiatives.

Responsibilities

• Follow established practices, provide support in line with the Mission, Vision, and Values and Strategic Plan of Kerry’s Place
• Reviews and adheres to all applicable Policies and Procedures
• Adheres to employee responsibilities for Health & Safety as defined by the Occupational Health and Safety Act (OHSA) and applicable regulations
• Manage and oversee the departmental email inbox, actioning requests in a timely and professional manner
• Assist in the preparation and coordination of meetings, training sessions, information sessions and events, and communication of policy updates
• Record, prepare and distribute meeting minutes, data presentations, letters and notices
• Establish and maintain files, records and databases in a professional and organized fashion
• Assist in the processing of new hire and employment related changes through the HRIS
• Assist with maintaining HR documents on the HRIS
• Generate reports and audit employee files
• Proactively supports the HR team by keeping administrative tasks in order, following up on action items, and ensuring smooth daily operations
• Perform routine administrative duties including: photocopying, scanning, faxing, mailing, and filing.
• Adherence to strict confidentiality standards in all activities
• Provide back-up and administrative support for other Human Resource functions
• Providing administrative support for the rollout and implementation of new or revised policies
• Maintaining accurate records of policy approvals, amendments, and communication efforts, ensuring a clear audit trail is available for internal or external audits
• Answer incoming calls, route them to the correct department or individual, take messages, and handle inquiries with professionalism and courtesy
• Assist with general administrative tasks such as filing, data entry, document organization, and managing office supplies
• Maintain visitor sign-in logs, issue visitor badges, and ensure adherence to building security procedures
• Keep the reception and waiting area clean, organized, and comfortable for visitors, ensuring all amenities are well-maintained
• Provide directions, escort visitors, and ensure they are attended to promptly and efficiently
• Respond to emergencies and assist with special requests, ensuring guest needs are met and security protocols are followed
• Other duties as assigned
  
  

Education

POSITION REQUIREMENTS:

• A post-secondary diploma or degree in Human Resources, Business or related field
• CHRP designation is considered an asset
  
  

Knowledge And Experience

• One to two year’s relevant experience in Human Resources
• Knowledge of HR relevant legislations including the Employment Standards Act and HR best practices
• Strong customer service experience, preferably in a corporate or professional setting
• Experience with office administration and handling confidential documents
  
  

Skills

• Excellent communication skills both oral and written with the ability to interact professionally with employees at all levels including clients and members of the public
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and other technology, platforms and software with the ability to learn new systems
• Strong organizational, time management and planning skills, capable of handling multiple tasks, deadlines and priorities. Strong attention to detail
• Excellent problem-solving skills with the ability to direct complex issues to the appropriate HR staff
• Excellent interpersonal and team building skills with the ability to work collaboratively within the HR team and across departments
• Skilled in minute-taking, proof-reading and document formatting to ensure accuracy and adherence to professional standards
  
  

Working Conditions/Physical Requirements

• Ability to work independently and effectively with minimal supervision and within prescribed timelines. Self-motivation is required
• Ability to be flexible and motivated in dealing with a dynamic work environment, adjusting to evolving HR needs and business goals
• This position requires full in office support
• As a condition of employment, we require minimum G2 license in good standing (fewer than 3 demerit points), and access to a vehicle.
  
  

Kerry’s Place is an equal opportunity employer and is committed to diversity and inclusivity in employment and welcomes applications from all qualified persons. Kerry’s Place is also committed to providing accommodations for persons with disabilities. If you require an accommodation, we will work with you to meet your needs.

We thank all applicants for your interest in Kerry’s Place Autism Services. Only those selected for an interview will be contacted.