Human Resources Assistant

CanMar Recruitment; New Westminster; On-site; CAD 52,000; Full time

Job summary

A prominent non-profit organization in Metro Vancouver is seeking a Human Resources Assistant to manage HR operations, maintain data confidentiality, and support recruitment efforts. Candidates should have a positive attitude, strong organizational skills, and proficiency in Microsoft applications. This role offers a base salary of $52,000 per annum, along with extensive benefits including 100% employer-paid health benefits and a Municipal Pension Plan.

Benefits

100% employer-paid extended health benefits

Municipal Pension Plan

3 weeks' vacation

Qualifications

• Ability to act with confidentiality regarding files and personal information.
• Demonstrated organizational and prioritization abilities.
• Ability to work with diverse computer programs and databases.

Responsibilities

• Maintain and enter data into HR databases while ensuring confidentiality.
• Prepare and organize HR documents and training files.
• Full cycle recruitment including scheduling interviews and maintaining HR calendars.
• Administer benefits and perform audits related to employee benefits.

Skills

Tact and discretion

Positive attitude

Customer-focused approach

Proficient in Microsoft applications

Organizational skills

Typing (60 wpm)

Understanding of HR policies

Confidence with computer programs

Education

Two years of related education/experience

Job description

destinationone Consulting is partnering with an award-winning non-profit organization in their exclusive and confidential search for a Human Resources assistant.

About our Client
Our client, located in Metro Vancouver, is an award-winning non-profit organization, recognized for its inclusive hiring practices commitment to social justice, equity, and supporting women and children.

About You
You are an aspiring professional who wants to build a career in human resources and dedicated to make an impact in your community.

About the Role
The Human Resources Assistant is responsible for the consistent flow of day to day HR operations, including the management of HR data into existing system as well as providing HR related reports and works closely with the Human Resources Manager.

RESPONSIBILITIES:

Maintenance and data entry into agency databases

• Ensuring all HR files and data are kept under strict confidentiality
  
• Accurately entering and maintaining data within the agency databases in line with licensing and COA accreditation requirements.
  
  

Preparing, maintaining and organizing HR and Training related files

• Accurately producing, filing and storing documents into personnel files, including data entry and document filing.
  
• Preparing standardized offers of employment and other employee related documentation.
  
• Obtaining and verifying information for employee records
  
• Maintaining both manual and HR system employee personnel files.
  
• Organizing and maintaining in-house agency training.
  
• Processing provincial and federal security paperwork.
  
• Maintaining employment training documents, scheduling mandatory training.
  

Preparing and maintaining job posting files, posting new jobs, and tracking applicants

• Full cycle of recruitment.
  
• Coordinate communication with candidates and schedule interviews
  
• Maintaining HR Calendar and other duties as assigned.
  

Benefits Administration

• Perform registration and audit functions for benefits administration
  
• Performing the internal audit function of employee set up
  
• Tracking eligibility dates for employment benefits and assisting new hires in enrollment
  
• Ensuring accuracy of monthly benefit statements and changes
  
• Entering approved changes to employee payroll records
  
• Reconciling pension contributions monthly
  
• Participate in ad hoc projects as required
  

Requirements

• Any combination of two years directly related to education and/or experience
  
• Ability to act with tact, good judgment, and discretion; maintaining confidentiality of files,
  
• personal information and other matters as appropriate.
  
• A positive attitude and customer focused approach.
  
• Proficient in Microsoft applications, and 60 wpm typing with accuracy.
  
• Must have a demonstrated ability to organize and prioritize a variable workload.
  
• Understanding of general human resources policies and procedures
  
• Confidence in using a variety of computer programs and database platforms.
  
• Must pass a vulnerable sector criminal records check.
  
• Union experience is an asset.
  

Benefits

• Base salary: $52,000 per annum
  
• 100% employer-paid extended health benefits
  
• Municipal Pension Plan
  
• 3 weeks' vacation
  

About destinationone Consulting

destinationone Consulting is a North America–based strategic recruitment, executive search, and HR advisory firm serving purpose-led organizations across high-impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains.

How to Apply

If this opportunity aligns with your skills and career goals, please apply with an updated resume in MS Word format. While we may not be able to contact everyone, we will connect with candidates whose profiles match the requirements of the role.

Rest assured, your profile will remain in our network, and we’ll reach out when a suitable opportunity arises.

To learn more about us and stay updated on opportunities, follow destinationone Consulting on LinkedIn.

Thank you for considering destinationone Consulting—we’re excited to support you in your career journey.