Human Resources Assistant

St. Joseph's Health Centre Guelph; Guelph; On-site; CAD 45,000 - 55,000; Full time

Job summary

A healthcare organization in Guelph is seeking a Human Resources Assistant to provide administrative support to the HR team. This role involves managing employee records, assisting in the onboarding of new hires, and facilitating HR-related communications. The ideal candidate will have post-secondary education in Human Resources Management and experience in a customer service or HR role. Strong interpersonal and organizational skills are essential.

Qualifications

• At least one year performing a customer service or HR assistant function.
• CHRP Designation would be considered an asset.

Responsibilities

• Provide administrative support to the HR team.
• Serve as the first point of contact for HR-related inquiries.
• Maintain employee records and compliance.
• Assist in the pre-boarding and orientation process.
• Support staff recognition events and HR initiatives.

Skills

Excellent time management skills

Strong interpersonal skills

Advanced computer skills including MS Office

Attention to detail

Strong problem-solving skills

Education

Post-secondary education in Human Resources Management

Job description

Human Resources Assistant

Full-Time, Non-Union

#R/25-93

The Organization:

St. Joseph’s Health Centre Guelph (SJHCG) is a faith-based organization that is part of St. Joseph’s Health System. We live by our CARE values: Compassion, Accountability, Respect, and Excellence, and embed person- and family-centred care throughout our 240 long-term care beds, 106 hospital beds, and a variety of outpatient and community support services. Our staff complement of approximately 700 employees is committed to contributing to a healthy, safe, and respectful environment. If you are a passionate and highly motivated individual, looking to help us advance in our mission, vision and values, we look forward to you joining our team!

The Job Summary:

The Human Resources Assistant is a member of the Human Resources (HR) team and will report to the HR Director. This role provides day-to-day administrative support to the HR team and acts as the first point of contact for all internal and external HR-related inquiries. This role ensures smooth communication, efficient HR operations, accurate record-keeping, and timely execution of HR processes to enhance the employee experience across the organization. The Human Resources Assistant supports the philosophy and mission of SJHCG, as well as the established goals, objectives and policies.

Key Accountabilities & Success Criteria:

• Serve as the first point of contact for all HR-related inquires (internal and external_ and ensures prompt, courteous, and accurate responses.
• Promote effective communication of HR programs, initiatives, and projects across the organization.
• Maintain timely and accurate updates of employee records in both physical and electronic formats.
• Gather, track, and organize HR documents to ensure compliance with applicable regulations and organizational policies.
• Upload and run compliance reports from the Learning Management System (LMS).
• Conduct applicant screening and support interviews as required.
• Manage the pre-boarding and orientation process to ensure a smooth transition for new employees.
• Initiate follow-up with hiring managers and/or new hires to collect missing information and ensure readiness for start dates.
• Assist with regular research, policy updates, and improvement initiatives relating to the employee lifecycle and HR best practices.
• Prepare draft reports, background documentation, research summaries, and presentations.
• Take initiative to improve the employee experience by updating employee handbooks, forms and HR processes.
• Support the coordination, distribution, and analysis of staff surveys to gather feedback and support engagement initiatives.
• Assist in administering employee benefits, process leaves, and updating status changes in the HRIS.
• Draft letters, process pay increases, union leaves, seniority lists, and offboarding documentation.
• Work closely with payroll to ensure timely processing changes (new hires, status changes and terminations).
• Take meeting minutes and manage HR reporting and key performance indicators (KPI) tracking.
• Support the planning and execution of staff recognition events, including service awards and other appreciation initiatives.
• Assists the Human Resources Team with administrative support and quality improvement projects as required.
• Contributes to a transparent culture of client and staff safety by adhering to and abiding by patient and staff safety policies and procedures set by SJHCG.
• Promotes an environment that encourages and supports change using change leadership theory.

Qualifications:

• Post-secondary education with a degree or certification in Human Resources Management.
• At least one (1) year performing a customer service or HR assistant function.
• CHRP Designation would be considered an asset.

Skills & Abilities:

• Excellent time management skills with the ability to meet deadlines.
• Strong interpersonal skills and communication skills with attention to detail and ability to prioritize tasks are important.
• Solid working knowledge of employment legislation.
• Strong problem-solving skills, analytical thinking, organizational awareness, and high initiative are required.
• Ability to function in a busy, open work environment. Accuracy and confidentiality are a must.
• Advanced computer skills including MS Office and related business communication tools.
• Attention to detail and proven prioritization skills along with strong critical thinking and problem-solving skills.

It’s a great time to help shape how health care is delivered in Ontario. To apply to this exciting opportunity, please submit a curriculum vitae in confidence, outlining how your knowledge, experience and personal attributes are a good fit with the requirements of this position and the values of St. Joseph's Health Centre Guelph here: External Opportunities - St. Joseph's Health Centre Guelph

St. Joseph’s Health Centre Guelph is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all programs, facilities, and people. St. Joseph’s Health Centre Guelph is committed to creating a barrier-free, accessible organization, and will work to accommodate any needs under the Accessibility for Ontario for Disabilities Act and the Ontario Human Rights Code.

Should any applicant require accommodation through the application process, please contact Human Resources at [e-mail] for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

We appreciate all responses; however, only candidates under consideration will be contacted.