Human Resources and Staffing Assistant, Human Resources (Permanent, Part-Time)

Northumberland Hills Hospital; Cobourg; On-site; CAD 55,000 - 75,000; Full time

Job summary

Northumberland Hills Hospital (NHH) is seeking a Healthcare Staffing Assistant in the Human Resources department. Reporting to the HR Manager, you will coordinate staffing for the centralized portfolio, schedule monthly rosters, and assist with recruitment and HR administration.

You will act as the primary scheduling contact and ensure compliance with Collective Agreements and Employment Standards Act. You will issue badges, support health and safety practices, and contribute to a collaborative

Qualifications

• Diploma in Human Resource Management, Business Administration, or equivalent postsecondary education.
• Minimum one year experience in a scheduling, business administrative or human resources environment.
• Knowledge of collective agreements and staffing language.
• Experience with scheduling systems and HR information systems.

Responsibilities

• Coordinate staffing levels for centralized department portfolio.
• Build monthly schedules for centralized departments.
• Fill vacancies by phone or text call outs.
• Update employee information and complete required paperwork.
• Process vacation requests with leadership approvals.
• Assist HR with recruitment, reporting, letters, and scheduling meetings.
• Serve as primary contact for staffing enquiries and apply Collective Agreements knowledge.
• Issue and maintain staff IDs and parking badges.
• Adhere to OH&S, QA, Accreditation and Risk Management requirements.
• Support other HR projects as needed.

Skills

Interpersonal skills

Communication

Team development

Conflict resolution

Organizational skills

Education

HRM/BA or equivalent

Tools

Microsoft Office

Scheduling Systems

HR Information Systems

Payroll Systems

UKG Timekeeping

Job description

Other Opportunities: Human Resources and Staffing Assistant, Human Resources (Permanent, Part-Time)

Reference # 01190

Posted Wednesday, November 4th, 2026 at 12:00am

At Northumberland Hills Hospital (NHH), our shared purpose is People First, and our core values of Integrity, Quality, Respect, Compassion and Teamwork are at the centre of who we are and what we do. We remain committed to sustaining an experienced workforce that reflects Northumberland Hills Hospital’s dedication to recognising everyone’s contributions and respecting everyone’s dignity, unique experience, and potential.

EQUITY AND ACCESSIBILITY STATEMENT

Northumberland Hills Hospital remains respectful of all protected rights, in line with the grounds laid out by the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). As such, we welcome applications from all qualified applicants and interests from racialized persons/persons of colour, Indigenous People of North America, women, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

We strive to make our entire hiring process as accessible as possible and provide accommodations as required for appliants if needed. For any hiring related accommodation needs and/or requests please email us via [e-mail] . We do not use artificial intelligence in our hiring process.

LOCATION AND ABOUT NHH

Located approximately 100 kilometres east of Toronto, NHH delivers a broad range of acute, post-acute, outpatient and diagnostic services. Acute services include emergency and intensive care, medical/surgical care, obstetrical care and palliative care. Post-acute specialty services (PASS) include restorative care and rehabilitation. Mental health care, cancer and supportive care, dialysis and other ambulatory care clinics are offered on an outpatient basis through partnerships with regional centres and nearby specialists. NHH offers a full range of diagnostic services, including magnetic resonance imaging (MRI), computed tomography (CT) and mammography. The hospital serves the catchment area of west Northumberland County. A mixed urban and rural population of approximately 67,000 residents, west Northumberland comprises the Town of Cobourg, the Municipality of Port Hope, Alderville First Nation and the townships of Hamilton, Cramahe and Alnwick/Haldimand. NHH employs more than 850 people and relies on the additional support provided by physicians, midwives and volunteers. NHH is an active member of Ontario Health (East)—formerly the Central East Local Health Integration Network—and the Ontario Health Team of Northumberland. For more information, please visit nhh.ca or follow us on Facebook @northumberlandhillshosp, and LinkedIn Northumberland Hills Hospital.

ROLE OVERVIEW

Reporting to the Manager, Human Resources, the HR and Staffing Assistant is a member of a multidisciplinary team that is responsible for the coordination of staff scheduling and vacancy management for the centralized department portfolio and to provide administrative support to the HR division. These services are performed in accordance with the strategic plan, philosophy, and values of NHH and include analysis and implementation of regional integration strategies among other hospitals, health care agencies and potential partners in the public or private sectors along with following legislation including specific regulations related to the role.

• Responsible for the coordination of staffing levels for the centralized department portfolio according to the master timesheets and under the direction of department manager/director and for calling replacement/relief staff according to unit guidelines.
• Responsible for building monthly schedules for the centralized department portfolio.
• Responsible for supporting daily staffing needs by filling vacancies by phone call or text call outs.
• Responsible for carrying out administrative tasks within the department, ensuring employee information is kept up to date, processing employment changes, completing required paperwork and updating systems accordingly
• Reviewing and processing vacation requests in line with leadership approvals.
• Providing administrative support to the HR Division including assisting with the recruitment process, generating reports, letters, minute taking, scheduling meetings, and assisting with other projects as needed.
• Acts as the primary point of contact for staff and management relating to any/all scheduling enquiries, ensuring response in a timely manner, demonstrating working knowledge of Collective Agreements and Employment Standards Act in response.
• Responsible for issuing and maintaining ID and parking badges for all internal and external key stakeholders in line with organizational policy and procedures.
• Meet legislative, corporation and departmental requirements for Occupational Health and Safety, Quality Assurance, Accreditation and Risk Management.
• Follows safe and healthy work practices whilst maintaining a safe and healthy work environment through attendance at education programs, use of established reporting mechanisms for injuries, illnesses and hazards, and adherence to health and safety related policies and procedures.
• Performs all other functions as assigned.

HOURS OF WORK

NHH's Staffing Office is currently open week daysfrom 6amto 6pm and weekends until 2pm. In this position, you’ll be required to work weekends, along with at least two weekday shifts per week.

QUALIFICATIONS/REQUIREMENTS

• Diploma in Human Resource Management, Business Administration, or equivalent post secondary education.
• Minimum one (1) year experience in a scheduling, business administrative or human resources environment.
• Previous experience and working knowledge with the application of collective agreements specifically pertaining to staffing and scheduling language.
• Previous experience and working knowledge of scheduling systems, HR information systems and with data entry.
• Experience with Time and & Attendance Systems, specifically UKG, is preferred.
• Strong understanding of recruitment and selection processes.
• Demonstrated commitment to our core values of Quality, Respect, Integrity, Teamwork and Compassion.
• Evidence of effective communication, and conflict resolution skills with the ability to develop positive working relationships with all stakeholders promoting collective problem-solving approaches.
• Demonstrated commitment to leading edge interprofessional practice standards with knowledge and commitment to a shared governance philosophy and practice.
• Demonstrated attention to detail and adherence to policy and protocol are required to ensure that standards are met.
• Excellent interpersonal skills with a strong orientation to team development, mentorship, and staff empowerment.
• Ability to effectively guide, direct and assist staff to continuously improve performance.
• Demonstrated ability to work independently and be self-directed.
• Demonstrates a professional and respectful attitude to patients, public, volunteers and colleagues and fosters good public relations and effective working relationships.
• Ability to respond to many simultaneous/competing demands from multiple stakeholders.
• Computer/technical proficiency in Microsoft Office, Scheduling Systems, HR Information Systems, and Payroll Systems.
• Demonstrated compliance with all Occupational Health and Safety Legislation and Infection Prevention and Control practices.
• Flexible approach to work, resilience, and ability to exemplify the values of NHH.
• Previous experience in a unionized, healthcare and/or non-profit environment an asset.

EMPLOYMENT REQUIREMENTS

Successful applicants are required provide a satisfactory vulnerable sector criminal reference check, that was complete less than one year from the date of hire. This requirement must be met within the first sixty (60) days of employment.

Additionally, to the above, successful applicants are also required to complete the Health Care Worker Health review process which includes providing an up-to-date immunization record to ensure compliance with the Ontario Hospital Association Communicable Diseases Surveillance Protocols within the first thirty (30) days of employment. Northumberland Hills Hospital operates a mandatory COVID-19 vaccination policy for all staff.

Northumberland Hills Hospital may choose to conduct parts/all the hiring process virtually. Furthermore, we are a scent-free environment. When attending the hospital kindly refrain from wearing strongly scented fragrances.

We thank all those that express interest in this exciting position; kindly note that due to high volumes of interests, only those selected for an interview will be contacted.

Personal Information collected on this form is collected under the authority of the Public Hospitals Act, R. S. O. 1990, c.40 and will be used for determining a qualified candidate list for internal postings. If you have any questions regarding this collection of information contact the Access and Privacy Office at ext. 4801.