Human Resources and Administrative Assistant, Qualico

Qualico Canada; Surrey; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the construction sector is seeking a Human Resources Administrative Assistant to support HR operations and executives. The role involves managing recruitment processes, preparing documentation, and maintaining HR records. Ideal candidates will have a strong educational background in HR and relevant administrative experience, along with excellent communication and organizational skills.

Qualifications

• Bachelor’s Degree or equivalent in Human Resources.
• Relevant administrative and/or HR experience.
• Satisfactory criminal record check verification.

Responsibilities

• Prepare HR correspondence and documentation.
• Support recruitment and hiring processes.
• Maintain HRIS records and handle confidential information.

Skills

Organization

Communication

Active Listening

Detail-oriented

Team Player

Education

Bachelor’s Degree, Diploma, or Certificate in Human Resources

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint)

Job description

Reporting to the HR Business Partner, as the Human Resources Administrative Assistant, you will provide administrative support to the HR Business Partner for day-to-day recruitment, hiring processes, and delivering excellent customer service to employees. You will also support the Executives with administrative tasks.

Your day-to-day responsibilities will include:

1. Preparing various Human Resources correspondence, documentation, internal/external communications, and assisting with report preparation and submission for the Executives.
2. Supporting the recruitment and hiring process, conducting new employee orientations, and coordinating HR programs, training sessions, and activities.
3. Assisting with daily HR tasks such as handling inquiries, payroll & benefits administration, and participating in HR projects and initiatives as required.
4. Maintaining and updating records in the HRIS system, and handling confidential business and personnel information with integrity.
5. Acting as a liaison for the Executives with internal/external stakeholders, developing communication plans, and relaying messages.
6. Managing executive calendars, scheduling meetings, attending meetings, taking minutes, and following up on action items.
7. Planning and coordinating company initiatives and events, and assisting with site visits by stakeholders.

As our ideal candidate, you are:

• Organized, effectively managing your time while handling multiple priorities.
• A strong communicator, able to express thoughts clearly in conversation and writing.
• An active listener, seeking to understand others in a non-judgmental manner.
• Detail-oriented, with a focus on accuracy when managing high volumes of work.
• A team player, contributing to team efforts and sharing ideas and outcomes.

Essential Requirements:

• Bachelor’s Degree, Diploma, or Certificate in Human Resources or equivalent.
• Relevant administrative and/or HR experience.
• Satisfactory criminal record check verification.
• Proficiency with office equipment and Microsoft Office programs (Outlook, Word, Excel, PowerPoint, SharePoint), with advanced skills in Excel.

What We Value:

• Building trusting and successful working relationships.
• Taking responsibility for decisions and actions.
• Collaborating with team members respectfully and supportively.
• Keeping technical job skills current.
• Setting clear, measurable, and achievable goals.

Work Conditions:

You will primarily work in an office setting during regular business hours, with occasional overtime expected.