Human Resources Advisor-Recruitment

Westbank First Nation Inc.; Kelowna; On-site; CAD 70,000 - 73,000; Full time

Benefits offered by this job

Municipal Pension Plan

Extended health and dental coverage

Flexible time-off provisions

Job summary

Westbank First Nation is seeking an experienced Human Resources Advisor/Recruitment to lead staffing and recruitment efforts within a federally regulated environment. You will oversee postings, onboarding, references, and employment agreements, ensuring compliance with Canada Labour Code and related acts.

The role requires a degree in HR, 2 years of recruitment experience, and proficiency with HRIS systems such as UKG.

Qualifications

• Degree or post-secondary education in Human Resources or related field required.
• CPHR designation is considered an asset or working towards.
• 2 years of staffing and recruitment experience, preferably in a government.
• Experience using LinkedIn Recruiter or other online recruitment tools is required.
• Experience working with Indigenous communities/people considered an asset.

Responsibilities

• Lead staffing and recruitment processes end-to-end.
• Coordinate full-cycle recruitment and onboarding activities with internal stakeholders.
• Verify references and manage employment agreements with candidates.
• Post job opportunities internally and externally, including third-party providers.
• Coordinate internal career fairs and participate in external job fairs.
• Maintain recruitment manuals and HR checklists.
• Collect and report recruitment metrics and statistics.
• Collaborate with hiring managers to source, screen, and shortlist candidates.

Skills

Recruitment best practices

Employment law

Communication

Fast-paced environment

Interpersonal skills

Confidentiality

Problem solving

Microsoft Office

HRIS knowledge

Education

Bachelor's degree in Human Resources or related field

CPHR designation asset or in progress

Tools

UKG HRIS

Job description

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

POSITION SUMMARY

Reporting to the Human Resources Manager, this position is responsible for leading all staffing and recruitment processes. The Human Resources Advisor/Recruitment plays a critical role in building a strong workforce, helping Westbank First Nation (WFN) meet its strategic objectives. This position oversees staffing policies and procedures to ensure WFN meets it legal obligations, while also ensuring there are no limitations for hiring the best talent.

EDUCATION/EXPERIENCE

• Degree or Post-Secondary education in Human Resources or related field required
• CPHR designation is considered an asset or working towards
• 2 years of staffing and recruitment experience, preferably in a government
• Experience working with UKG or Laserfiche is an asset
• Experience using LinkedIn Recruiter or other online recruitment tools is required
• Experience working with Indigenous communities/people considered an asset
• Equivalent combination of education, training and experience may be considered

REQUIREMENTS

• Criminal Record Check with results acceptable to WFN
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation

JOB DUTIES/RESPONSIBILTIES

• Responsible for staffing and recruiting processes
• Coordinates the full-cycle recruitment and onboarding including; preparing internal and external job postings, posting opportunities with third party providers, scheduling interviews, verifying references, and requesting and delivering Employment Agreements.
• Refers Managers to the HR Advisor to ensure new positions are properly established and the job requirements are accurate
• Ensures new hires have compiled all necessary agreements and provide necessary documentation
• Prepares employment opportunity postings to post internally first, where applicable, externally, and with third party providers
• Coordination of Internal Career Fairs to promote vacancies, secondary to that attends external job fairs
• Maintain and updates the Manager HR Recruitment Manual & the Internal HR Checklist
• Maintains HR Recruitment Metrics and Stats, including gathering, analyzing and reporting on recruitment statistics as required
• Collaborates with hiring Managers in sourcing, attracting, screening, and short-listing qualified candidates.
• Collaborates with hiring Managers to ensure the interview committee is established and participates in interviews as required
• Supports hiring Managers in the preparation of interview questions and testing, ensuring proper scoring methods are used
• Arranges interviews, ensuring to coordinate schedules of interview committee members and candidates.
• Maintains close communication with hiring Managers to confirm accuracy of employment offer, prior to presenting to selected candidate
• Ensure that references, background checks and verifies credentials with the external service provider
• Assists with recruitment and retention strategies
• Responsible to coordinate and complete the Summer Student Placement Program every year
• Participates in all Human Resources Recruitment Projects
• Responds to recruitment inquiries from employees and the public, external job applicants, and WFN Members throughout the recruitment and selection process
• Performs all duties in accordance with WFN policies, standards, and procedures
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of WFN
• Performs other related duties and responsibilities as necessary in the performance of the position as assigned by the Human Resources Manager and Director of HR

KNOWLEDGE/SKILLS/ABILITIES

• Knowledge of recruitment best practices and employment law (Canada Labour Code, Canadian Human Rights Acts, Occupational Health and Safety Act, Employment Standards)
• Effective verbal and written communication skills; superior client service skills
• Ability to function well in a fast-paced, deadline driven environment with multiple priorities
• Excellent interpersonal skills with the ability to collaborate with various WFN departments effectively
• Strong attention to detail, accuracy, team orientation, and outgoing nature
• Ability to consistently conduct oneself with tact and discretion in all matters
• Ability to identify, maintain, and protect the integrity of confidential information
• Excellent problem-solving skills with a pro-active, and solution-oriented approach
• Intermediate level of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Working knowledge of HRIS systems such as UKG

The median Salary for this position is $71,405.82

Westbank First Nation offers a competitive and thoughtfully designed total rewards package that reflects our commitment to employee wellbeing and long-term success. In addition to a competitive base salary, employees are eligible to participate in the Municipal Pension Plan, a defined benefit pension plan with a 9.31% employer contribution following the eligibility period along with comprehensive extended health and dental coverage.

Our unique and generous flexible time-off provisions are designed to promote work-life-family balance and overall wellness. At WFN, we also prioritize continuous growth and leadership development by investing in meaningful education and professional development opportunities that support both individual advancement and organizational excellence.

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.