Human Resources Administrator

Homes First Society; Toronto; Remote; Full time

Job summary

Homes First Society is seeking an HR Administrator for a 6-month remote contract. This role focuses on optimizing HR operations, enhancing documentation processes, and maintaining compliance with regulations. The ideal candidate will have a background in HR or administration, excellent organizational skills, and proficiency in Microsoft Office and Google tools.

Qualifications

• Previous experience in HR or administration is an asset.
• Knowledge of Ontario Employment Standards and Health and Safety Acts is an asset.

Responsibilities

• Create and manage shared folders and file structures.
• Set up and optimize workflows using Microsoft Office 365 and Google Workspace.
• Collaborate with teams to identify inefficiencies and provide solutions.

Skills

Time Management

Organizational Skills

Interpersonal Skills

Tech-Savvy

Multitasking

Education

Experience in human resources or administration

Tools

Microsoft Office 365

Google Workspace

Excel

Job description

(6 month contract)

Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options.

Position type: Contract, Full-time

Reports to: Human Resources Director

Location: Remote

Hours of Work: Monday to Friday, 9 am to 5 pm, with some flexibility

Contract details: starting ASAP, 6-month contract

Salary: $23.50 per hour with 7% in lieu of benefits

We are seeking a detail-oriented and process-driven HR Administrator to join our dynamic team. This role plays a crucial part in improving operational efficiency within the HR department by setting up shared folders, building smart workflows, optimizing documentation, and enhancing internal processes.

If you are highly organized, tech-savvy, and passionate about making things run more smoothly, we’d love to meet you.

Job Description:

• Create and manage shared folders and file structures to ensure easy access and document version control. Including creating and updating HR calendars, shared drives, schedules, & file storage.
• Set up and optimize workflows using tools such as Microsoft Office 365, Google Workspace, or other automation platforms to enhance team productivity.
• Develop and maintain Excel spreadsheets to support HR reporting, data tracking, and process management.
• Support document streamlining by organizing, digitizing, and standardizing templates, checklists, and forms. Including organizing employment and project files.
• Collaborate with HR and cross-functional teams to identify inefficiencies and provide practical workflow solutions.
• Ensure compliance with data protection policies in the handling and storage of HR records.
• Assisting in the administration of all human resource systems & programs for the HR team
• Assisting with the organization of policies and procedures in a centralized structure
• [KF1]Communicate effectively in English, both verbally and in writing
• Excellent time management skills
• Able to work independently and in inter-dependent teams
• Other duties as assigned.

Qualifications:

• [KF2]Previous experience in human resources or administration an asset
• Knowledge of Employment Standards Act, Ontario Human Rights Code, Occupational Health and Safety Act is an asset
• Advanced knowledge of Microsoft Office programs
• Excellent interpersonal skills
• Excellent organizational skills
• Ability to multitask
• Ability to prioritize and pivot as needed

Working in an environment where there may be smoke is required.

The successful applicant must provide a criminal record check that is satisfactory to Homes First Society.

Homes First Society is an equal opportunity employer.

Accommodation

Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs.