Human Resources Administrator

MDA; Sainte-Anne-de-Bellevue; On-site; CAD 48,000 - 64,000; Full time

Job summary

MDA Space is seeking an HR Administrator to join our HR team in Sainte-Anne-de-Bellevue, Quebec. You will manage day-to-day HR administration, support HRMS (Ultipro/UKG) and assist with month-end reporting.

Ideal candidates have 3+ years in HR, strong communication, bilingual in French and English, and solid MS Office skills. Security clearance and CGP/ITAR familiarity are required.

Qualifications

• Requires 3+ years in an intermediate HR role with strong customer service.
• Post-secondary education in Human Resources and/or Business Administration preferred or equivalent experience.
• Excellent oral and written communication with all levels; bilingual English/French.

Responsibilities

• Maintains personnel records (electronic, physical and HRMS) according to policy and law.
• Enters new hire, data changes, promotions, terminations, and benefits in HRMS; maintains data integrity.
• Onboards employees with regular welcome presentations and benefits orientation.
• Maintains timekeeping system and acts as employee interface.
• Conducts weekly timesheet audits and processes adjustments.
• Provides first-level HR support for inquiries and routes to appropriate team members.
• Prepares routine reports for audits and periodic/quarterly needs.
• Supports data management and integrity in business processes.
• Liaises for events within HR Department; supports ad hoc duties.

Skills

Communication

Bilingual (FR/EN)

Customer service

Time management

Confidentiality

MS Office

HRMS (Ultipro/UKG)

Data reporting

Education

Post-secondary HR/Business Admin education

Tools

Ultipro/UKG

Job description

Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a 55-year+ story of world firsts and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The MDA Space team of more than 3,800 space experts in Canada, the US and the UK has the knowledge and know-how to turn an audacious customer vision into an achievable mission – bringing to bear a one‑of‑a‑kind mix of experience, engineering excellence and wide‑eyed wonder that’s been in our DNA since day one. For those who dream big and push boundaries on the ground and in the stars to change the world for the better, we’ll take you there.

We are seeking a Human Resources Administrator with excellent technical, customer service and communication skills to join our HR team. As the HR Administrator, you will be an integral part of the Human Resources administration team, responsible for managing the high volume of day-to-day administration and coordination activities. The HR Administrator is to maintain and provide administrative support to the Human Resources Management System (HRMS). In addition, the Human Resources Administrator will support a variety of HR administrative tasks within the Department, including month-end reporting.

Job Duties/Responsibilities:

• Maintains personnel records (electronic, physical and HRMS) in compliance with Company policy and all applicable legislation
• Ensures accurate and timely entry of new hire, data change, promotions, HR transactions, termination, benefit enrollment information and all other relevant information related to employee lifecycle into the HRMS while maintaining data integrity.
• Key ambassador for employee onboarding through regular welcome presentation and benefits orientation.
• Maintains company timekeeping system and acts as employee interface.
• Conducts weekly timesheet audits and processes adjustments as required
• First level of HR support answering basic HR inquiries then providing navigational guidance and rerouting of employee inquiries to appropriate HR team members on various HR-related issues
• Prepares routine reports for periodic and ad-hoc audit purposes, reviewing information for validity, and actions accordingly in a timely fashion. Including professional development, quarterly reports, service anniversary, etc.
• Provides first level of support for business process issues and employee data management through ongoing maintenance and evaluation of data integrity.
• Key liaison for all special events and celebrations within the HR Department
• Assist with additional ad hoc duties as necessary.

Job Requirements (experience/skills):

• 3+ years' experience in an intermediate-level human resources or similar role in a dynamic, fast paced environment, with a strong customer service orientation
• Post-secondary education in Human Resources and/or Business Administration preferred or equivalent combination of education and years of experience.
• Superior communication skills (oral and written) with all levels of employees, with an understanding and appreciation of customer requirements. Bilingual – French and English.
• Sense of urgency with the ability to respond in a timely and efficient manner
• Excellent organizational and planning skills and the ability to balance multiple priorities
• Strong technology orientation, experienced with HRMS system (Ultipro/UKG preferred) and time and attendance systems, creation of customized reporting to support business objectives
• Knowledge or familiarity with benefits plan administration and reporting is an asset
• Proficient in MS Office applications, with intermediate to advanced Excel skills
• Attention to detail with the ability to follow through and deliver results
• Must possess tact, diplomacy, discretion and the ability to maintain a high level of confidentiality

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP) and ITAR.