Human Resources Administrator

ALMAG Aluminum Corp.; Brampton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in the aluminum industry seeks an HR Administrative Assistant to support its HR department. The role involves managing HR documents, coordinating recruitment activities, and ensuring compliance with HR policies. Ideal candidates will have a degree in HR or Business Administration and experience in an HR role, with strong organizational and communication skills.

Benefits

Profit Sharing

Education Assistance Program

Safety Shoe and Glasses Allowance

Health and Dental Insurance

Life and AD&D Insurance

Vision Coverage

Qualifications

• 1 year of administrative experience in HR, preferably in industrial/manufacturing.
• Experience with HRIS and ATS systems is an asset.
• Progress towards CHRP designation is an asset.

Responsibilities

• Perform administrative functions like filing and managing correspondence.
• Assist with recruitment activities, including resume screening.
• Prepare onboarding and termination packages.

Skills

Communication

Organizational Skills

Attention to Detail

Customer Focus

Education

University Degree or College diploma in Human Resources Management

Tools

Microsoft Office Suite

Job description

The HR Administrative Assistant provides essential support to the HR department by handling a variety of administrative tasks. This role helps ensure the smooth operation of HR functions such as maintaining employee records, processing paperwork, scheduling meetings, and assisting with recruitment activities. The HR Administrator plans, organizes, and supports human resources and health and safety functions of the company. Must maintain confidentiality and accuracy of appropriate documentation throughout employment history for all employees.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the HR Administrator include, but are not limited to:

1. Performing administrative functions such as filing, organizing meetings, and managing correspondence.
2. Preparing, editing, and proofreading correspondence, reports, and presentations.
3. Handling HR documents like employment contracts and onboarding forms.
4. Recording and preparing minutes for meetings.
5. Updating policies, procedures, SOPs, and RACIs.
6. Preparing presentation materials for meetings and training sessions.
7. Maintaining HR and Health and Safety communications and updates.
8. Preparing onboarding, termination, and WSIB packages.
9. Creating training certificates and awards.
10. Supporting and conducting new hire orientations.
11. Updating KPIs and generating reports regularly.
12. Coordinating training sessions and maintaining training documentation.
13. Assisting with recruitment activities, including resume screening and interview scheduling.
14. Managing employee performance review matrices and ensuring evaluation procedures are followed.
15. Coordinating HR programs and events, including social committees and celebrations.
16. Maintaining HR forms and responding to employee inquiries regarding policies.
17. Supporting departmental managers with personnel policies and programs.
18. Performing other duties as assigned by the Director.

MINIMUM QUALIFICATIONS

Education/Experience

• University Degree or College diploma in Human Resources Management, Business Administration, or a related field (preferred).
• At least 1 year of administrative experience in an HR department, preferably in an industrial/manufacturing environment.
• Experience with HRIS and ATS systems is an asset.
• Proven ability to draft and format professional correspondence and reports.
• CHRP designation or progress towards it is an asset.

Technical Skills and Competencies

• Excellent interpersonal, written, and verbal communication skills.
• Customer-focused with a commitment to quality and confidentiality.
• Strong organizational skills with attention to detail.
• Ability to work independently and meet deadlines.
• Proficiency in Microsoft Office Suite.
• Knowledge of labour laws and HR best practices.
• Ability to handle multiple priorities under pressure.

Benefits

• Profit Sharing
• Education Assistance Program
• Safety Shoe and Glasses Allowance
• Health and Dental Insurance
• Life and AD&D Insurance
• Vision Coverage