Human Resources Administrative Coordinator

Fort McMurray Catholic School Division; Fort McMurray; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Fort McMurray Catholic School Division is seeking a Human Resources Administrative Coordinator for a temporary position. Responsibilities include providing confidential support to HR operations, managing documents, assisting in recruitment, and ensuring compliance with HR protocols. Candidates must have relevant education, experience, and strong organizational and communication skills.

Qualifications

• Minimum 2 years of similar and progressive work experience in HR generalist role.
• Fluent in English oral and written communication.
• Clean criminal record check required.

Responsibilities

• Provide confidential administrative support to the HR Department.
• Assist in the coordination of staff recruitment functions.
• Liaise with other departments and external agencies.

Skills

Organizational skills

Interpersonal skills

Problem-solving skills

Communication

Education

Business/Office Administration Diploma

Tools

Microsoft Office

Google Applications

Job description

Posting: Human Resources Administrative Coordinator

Classification: Excluded Level 3

Hours/Shift: 40 hours/week – Monday to Friday, temporary; 12-18 months maternity

Location: Catholic Education Centre

Start Date: As soon as possible

Closing Date: Open until filled

The Fort McMurray Catholic School Division requires a full-time Administrative Coordinator for the Human Resources Department. The incumbent is responsible to provide confidential administrative support for the Human Resources Department.

Requirements And Competencies

• Business/Office Administration Diploma and/or other applicable post-secondary program with course work in Human Resources administration
• Minimum 2 years of similar and progressive work experience in a human resources generalist role
• Highly proficient in the use of computer applications such as Microsoft Office, Google Applications, and other information management tools
• Fluent in English oral and written communication
• Working knowledge of Human Resources practices and employment legislation
• Strong organizational, time management and interpersonal skills to address heavy peak period work activities
• Clean criminal record check
• Strong problem-solving skills and proven ability to exercise sound professional judgment, especially regarding confidential/sensitive matters
• Ability to work in a fluid and challenging work environment with changing deadlines
• Ability to communicate in a sensitive, courteous manner with employees, co-workers and the general public
• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
  
  

Job Responsibilities And Activities

Reporting to the Director and Deputy Superintendent - Human Resources, the Human Resources Administrative Coordinator is carrying out a variety of tasks to support the operation of the HR department including:

• Provide confidential administrative support to management:
• Prepare confidential documents and correspondence
• Compose and/or assist in the preparation of letters, contracts, reports and onboarding documents
• Extract data from information system and prepare reports as required
• Manage personal records for all Division employees
• Process HR documents and forms
• Assist in the administration of the group employees benefit plans and Public School Works training program
• Assist in the coordination of the staff recruitment function including:
• posting of vacant positions
• receipt and sorting of applications
• scheduling interviews
• preparing interview packages
• communication with candidates
• onboarding of new employees
• Maintain log of critical dates for employee status changes such as evaluations, probations, promotion or contract termination
• Work closely with the Payroll Department to provide timely and accurate information to support the payroll functions
• Liaise with other departments, schools and external agencies
• Assist in the organization and coordination of events and activities such as:
• Long Service Awards
• Year end events
• Other related duties as assigned by the Director of Human Resources and Deputy Superintendent - Human Resources.
  
  

The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD may contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet, MS Office and Google Suite.

Please Submit Your Application/resume To

Human Resources

[e-mail]

Fort McMurray Catholic Schools 9809 Main Street

Fort McMurray, Alberta T9H 1T7

Tel: (780) 799 - 5700

Fax: (780) 799 - 5706

Only those applications submitted and received by 4.00pm on the closing date will be considered for this position

We thank all applicants for their interest.