Human Resources Administrative Assistant

K̓wsaltktnéws ne Secwepemcúl’ecw School District No. 83; Salmon Arm; On-site; CAD 63,000 - 80,000; Full time

Job summary

A regional school district in Salmon Arm is seeking a Human Resources Administrative Assistant to provide administrative support to the HR department. The preferred candidate should have a Grade 12 education, strong organizational skills, and proficiency in Microsoft Office. This full-time exempt position offers a salary range of $63,304.00 to $79,131.00 based on experience.

Benefits

Comprehensive benefits package

Qualifications

• Grade 12 education supplemented by a relevant diploma or equivalent training.
• Experience in Human Resources Management is an asset.
• Strong organizational skills and ability to manage sensitive information.

Responsibilities

• Maintain the HRIS database and personnel records.
• Process employee requests and correspondence.
• Assist with recruiting needs and minute-taking.

Skills

Strong organizational and multi-tasking skills

Proficiency in a Windows environment including Microsoft Office

Superior data management and spreadsheet skills

Experience in Human Resources Management

Ability to maintain confidentiality

Education

Grade 12 education supplemented by a Business College diploma

Tools

HRIS software

Microsoft Office

Job description

Overview

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT — FULL TIME PERMANENT POSITION

Our District

In the K ̓ wsaltktn é ws ne Secwepemc ú l ’ ecw School District, we serve just over 6700 students and 1200 staff in 24 schools in a variety of sites located around Shuswap Lake and the North Okanagan. We are known for strong academic achievement, a thriving trades and careers program, and a rich culture of school athletics. The school district enjoys comprehensive Local Education Agreements with each of four First Nations bands. One elementary, one middle, and one secondary school offer French Immersion. Our Strategic Plan prioritizes all students to become confident, curious and caring individuals who thrive in their learning, relationships and community.

The Position

The Human Resources Administrative Assistant works at the District Education Support Centre in Salmon Arm, reports directly to the Assistant Superintendent, and provides administrative support to the Human Resources department consisting of three exempt staff members and one CUPE staff member. This position performs a variety of Human Resources administrative tasks including but not limited to maintaining the HRIS database, processing employee requests and correspondence, maintaining personnel records, assisting with recruiting needs, and minute-taking during collective bargaining negotiations, workplace investigations, and committee meetings. This position requires excellent organizational skills and the ability to handle sensitive information confidentially.

The preferred candidate will possess the following qualifications, experience, and attributes:

• Grade 12 education supplemented by a Business College diploma or equivalent training;
• Experience in Human Resources Management would be an asset;
• Strong organizational and multi-tasking skills;
• Intermediate to advanced proficiency with computers, keyboarding, and typing;
• Superior data management and spreadsheet skills, including experience with HRIS software;
• Proficiency in a Windows environment including Microsoft Office (excel, PowerPoint, word), Microsoft OneDrive/SharePoint and Microsoft Teams;
• Ability to maintain confidentiality in all aspects of the job;
• Extensive experience at the executive secretarial level and high level of business administrative skills;
• Public sector familiarity will be considered an asset.

This is an exempt position starting as soon as possible. The salary will be between $63,304.00 to $79,131.00 based on training and experience and will include a comprehensive benefits package. Questions or further details regarding this position may be directed to Michelle Guillou, Assistant Superintendent, Human Resources at .

Application

Qualified individuals are invited to apply in confidence by submitting a cover letter, resume, and the name and contact information of three professional references by 12:00 pm on Friday, October 3, 2025 via Make A Future. We thank all who apply, however only short-listed candidates will be contacted.