Hub Administrative Assistant

Ontario Clean Water Agency; Essa; Vor Ort; CAD 37.000 - 43.000; Vollzeit

Zusammenfassung

Ontario Clean Water Agency in Angus, Ontario seeks a Hub Administrative Assistant to support the GH RH Business Management division. This full-time role provides administrative assistance across region, including correspondence, reports, meetings, and databases.

You will assist Managers, handle purchasing/accounts payable, attendance, payroll, and HR support, with strong knowledge of office procedures and GP Dynamics, Outlook, Excel, and Word. Travel within the region is required.

Qualifikationen

• Excellent knowledge of office administration, procedures and processes.
• Knowledge of purchasing, accounts payable, attendance and payroll processes.
• Strong computer skills including GP Dynamics, Outlook, Word, Excel and PowerPoint.
• Understanding of financial principles incl. accounts receivable and budget forecasts.

Aufgaben

• Provide administrative assistance to the Region and Managers.
• Produce correspondence and reports; receive inquiries and arrange meetings.
• Maintain databases and filing systems; coordinate information.
• Handle purchasing, accounts payable and payroll support.
• Support attendance, HR processes and vendor communications.

Kenntnisse

Planning

Time management

Organizational skills

Oral communication

Customer service

Written communication

Analytical skills

Teamwork

Tools

GP Dynamics

Microsoft Outlook

Word

Excel

PowerPoint

Lotus Notes

WIN

Internet

Jobbeschreibung

Application Deadline

2026-10-23

Position Title

Hub Administrative Assistant

Division

GH RH Business Management (Johanna de Boer)

Location

147 Centre SteetAngus, ON L0M 1B5Canada

Location Hierarchy

Central

Worker Type

Regular

Number of Positions

1

Job Term

Full time

Salary

$26.92 - $31.31CADHourly

Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every day.

Our job (and possibly yours) is also to return treated and safe water back to our lakes and rivers. At OCWA, we have a deep respect for the environment and our responsibility for the health of the communities we serve drives us.

A job at OCWA is an opportunity to make a positive impact on millions—a big responsibility. Are you ready? We think you are. So come on in. The water is perfect.

In this role, you will provide administrative assistance in support of all activities required for the Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

Knowledge:

• Excellent knowledge of office administration, procedures and processes.
• Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet).
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
• Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.

Skills and abilities include:

• Excellent planning, time management and organizational skills
• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
• Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
• Good analytical and evaluation skills to analyze data and prepare reports/summaries
• Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
• Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
• Ability to work independently and in a team oriented environment.
• Ability to travel within the region as needed.

What’s in it for you?

• Flexible learning and development opportunities
• Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
• A wide-ranging compensation structure focused on pay for certification, on-call pay, call-back pay, over-time and Overall Responsible Operator (ORO) pay.
• Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years.
• Work with an organization committed to innovation and advanced technology.
• A defined benefit pension plan; comprehensive health plan; life and disability insurance.
• Maternity and parental leave top-up benefits including for adoptive parents.

OPS/OCWA’s commitment to diversity, inclusion, accessibility, and anti-racism

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

The Ontario Clean Water Agency is an inclusive employer and we offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of the Ontario Human Rights Code. Refer to the application instructions if you require a disability-related accommodation.

The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.

We thank you for your interest, and we will only contact you if we choose you for further screening or an interview.