HRMIS Lead

St.Amant; Winnipeg; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

St.Amant, a leading not-for-profit organization in Manitoba, is seeking an HRMIS Lead to oversee the Human Resource Management Information System's strategic planning and implementation. The successful candidate will ensure that the HRMIS supports effective HR operations while promoting data integrity and analytics to enhance decision-making processes. A collaborative work environment with a commitment to diversity is emphasized.

Benefits

Health & Dental Plans

Life Insurance Plans

Long Term Disability

Employer Paid-Employee Assistance Plan

Employer-Matched Pension Plan

Access to an on-site gym

Professional development training

Affordable staff parking

Qualifications

• 5-7 years of experience in HRIS or HR technology management.
• Experience in implementing enterprise HR systems.
• Proficiency in report writing and data visualization tools.

Responsibilities

• Managing HRMIS implementation, maintenance, and improvement.
• Creating and generating HR reports.
• Troubleshooting HRIS system issues.

Skills

Leadership

Problem Solving

Analytical Skills

Communication

Education

Bachelor’s degree in Human Resources, Information Systems, Business Administration, or related field

Master’s degree or HRIS certifications

Tools

Workday

SAP

Job description

About Us

St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person-centred approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect.

Position Summary and Scope of Service:

St.Amant’s core values reflect a strong commitment to diversity, equity, and inclusion. St.Amant maintains ongoing commitment to recruiting a diverse and talented workforce, which is paramount to supporting the vibrant community we serve.

St.Amant values and promotes volunteerism in the workplace. Volunteers are an integral part of the work we do. As such and in keeping with the values of our organization, the incumbent to this role is encouraged to actively support, collaborate and invest in volunteer initiatives.

The HRMIS Lead is responsible for the strategic planning, implementation, maintenance, and continuous improvement of the Human Resource Management Information System (HRMIS). This role ensures the HRMIS supports effective HR operations, data integrity, reporting, and analytics to drive informed decision-making. The Manager works with an HR Analyst and works closely with HR, IT, payroll, and other departments to optimize HR systems and processes.

Competencies

Leadership – You are expected to motivate your team to work together. You are expected to develop ways to include a variety of opinions and overcome difficulties. You are expected to have a good understanding of how St.Amant is organized, understand relationships within St.Amant, and know what is available to you to do your work effectively. What you do and decisions you make consistently follow policies and procedures and are appropriate for each situation.

Relationships and Partnerships – You are expected to have good relationships with everyone you meet while working for St.Amant. You are respectful and welcoming. You make good judgements and you deal with people in an open, sensitive, and effective way. You communicate clearly.

Planning and Problem Solving – You are expected to be mindful, dedicated, and strategic when you make plans or decisions and solve problems. You are expected to make good decisions that are timely and agree with St.Amant’s goals. By doing this, you prove that you value the overall, long-term results of your decisions, including how they affect everyone and other potential impacts.

Pursuit of Excellence – You are expected to understand the St.Amant environment and culture, including the mission, vision, and values. You create, promote, and support an environment that meets or exceeds the needs of everyone you meet while working for St.Amant. You do this by adjusting your priorities as you anticipate and respond to needs that may be urgent, may change regularly, or may be unmet needs in the community.

Teamwork and Collaboration – You are expected to use open and honest communication, seeking others input and feedback. You show that you are willing to be accountable. You celebrate the hard work and success of your team members, and support others through challenges.

Continuous Improvement/Innovation – You are expected to support an environment that encourages creative, original ideas. These ideas will increase efficiency, improve services, and use best practices. You will promote training for yourself and co-workers. You work hard to prevent injuries and other risks by following St.Amant’s policies and procedures and recognize each situation may be difficult.

Qualifications

Education:

• Bachelor’s degree in Human Resources, Information Systems, Business Administration, or a related field. A combination of education and experience will be considered
• Master’s degree or HRIS certifications are assets
• Knowledge of Quadrant and Quadrant Self Services processes or HRMIS system
  

Experience:

• Minimum of 5-7 years of progressive experience in HRIS or HR technology management
• Experience implementing or managing enterprise HR systems (i.e. Workday, SAP)
• String leadership and project management experience
  

Skills:

• In-depth knowledge of HR operations and data management
• Proficiency in report writing and data visualization tools
• String analytical, troubleshooting, and problem-solving abilities
• Understanding of data privacy regulations (i.e. HIPPA, PIPEDA)
  

Professional:

• Minimum of 5-7 years of progressive experience in HRIS or HR technology management
• Experience implementing or managing enterprise HR systems (i.e. Workday, SAP)
• String leadership and project management experience
• Knowledge of customer service standards and procedures
• Ability to relate to people across all levels of the organization
• Ability to analyze processes and identify areas where efficiencies can be found
• Ability to develop training material and implement same
• Ability to organize, prioritize and schedule work assignments
• Ability to write reports, business correspondence, and procedure manuals
• Ability to read, analyze, and interpret technical procedures or government regulations
• Ability to effectively present information and respond to questions from groups of managers and/or employees
• Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form

Personal:

• Excellent verbal and written communication skills
• Demonstrates confidential and ethical behaviour in the performance of all duties
• Excellent planning and problem solving skills
• Ability to establish and maintain effective working relationships within an interdisciplinary team
• Ability to work independently and as part of a team
• Demonstrated ability to manage and support system changes
• Ability to work under pressure to meet competing demands and deadlines and to deal effectively with difficult and sensitive situations
• Ability to adapt readily to changing demands and situations
• Self-motivated, confident, creative, innovative and collaborative

Duties and Responsibilities

Program/Service Support:

Consistent with the Mission, Philosophy and Policies of St.Amant and the Principle Functions and Objectives of Corporate Services, the HRMIS Lead provides a broad range of quality administrative support activities. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness/sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards.

Duties include:

Reporting

• Run compliance reports, analyze data to ensure adherence to compliance standards and reports escalations as appropriate
• Creates and generates customized, scheduled and ad hoc reports for internal and external customers including headcount reports, turnover reports, open positions, salary information, and any other relevant HR reports
• Maintains the QI reporting requirements

System Needs

• Manages, troubleshoots, and provides solutions for all employee issues and inquiries
• Assists in maintaining the data entry, data security, data integrity and data maintenance of Quadrant
• Assists management in identifying and analyzing options and recommends business process enhancement
• Recommends, designs, tests, analyzes all changes to the HRIS systems
• Works to improve the efficiency and effectiveness of existing systems and tool, and looks for alternatives that better meet business and program needs
• Develops processes and procedure manuals
• Develops, designs, builds, tests, implements, maintains and enhances HRIS tables, codes and security
• Creates complex queries to provide program statistics for management
• Supports system upgrades, patches, testing, new system implementations, and other technical projects as assigned

Training Needs

• Identifies HRMIS-related training needs of HR and end users, and develops, provides and/or coordinates the necessary training to meet those needs
• Provides appropriate support to the respective service/program teams that ensure that services provided are customer focused and enable the service/program to function in a cohesive and effective manner
• Works with HR, Finance and IT in assessing needs for various business functions with the organization
• Provides ongoing education/training to system users, collaborating on strategies that serve to enhance usability and understanding of the system
• Other duties as required and assigned

Working Conditions:

• Office environment with hybrid options.
• May be required to work extended hours during system upgrades or project implementations.
• Considerable multi-tasking, extreme attention to detail required, and pressure to meet deadlines.
• Working hours can be irregular and extended due to meeting schedules and special events.
• High paced and deadline-driven.
• High level of responsibility for accuracy of work.
• Work efficiently with distractions and frequent interruptions.
• Working collaboratively and cross-departmentally.

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities. Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

St.Amant is a bilingual organization. Proficiency in both official languages (French/English) would be considered an asset.

St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities. Applicants can request reasonable accommodations in all aspects of the selection and hiring process.

As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check and Prior Contact Check.

As a Condition of Employment, new hires must complete a series of Occupational Health checks. This includes the requirement to confirm immunization or immunity of specific communicable diseases. Successful applicants will also be required to provide proof of COVID-19 vaccination prior to start date.

We offer a competitive salary and a comprehensive benefits package that includes: Health & Dental Plans, Life Insurance Plans, Long Term Disability, Employer Paid-Employee Assistance Plan, and Employer-Matched Pension Plan. We also offer access to an on-site gym, professional development training opportunities, and affordable staff parking.