HRIS Data Administrator (18 Month Contract)

FGF Brands; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A leading company in Ontario is seeking an HRIS Data Administrator for an 18-month contract. The role involves maintaining HR databases, supporting onboarding, and ensuring data accuracy. Ideal candidates will have strong analytical skills and experience with HRIS systems. Join a collaborative team that values creativity and efficiency.

Qualifications

• 2-3 years of software administration experience with HRIS systems.
• Proficiency in MS Excel including VLOOKUP and data validation.

Responsibilities

• Update and maintain team member records using the HRIS system.
• Assist in drafting and maintaining functional requirement documents.
• Support continuous improvement projects related to data integrity.

Skills

Analytical Skills

Problem-Solving

Interpersonal Skills

Communication

Attention to Detail

Education

Post-secondary diploma or degree in business

Post-secondary diploma or degree in human resources

Post-secondary diploma or degree in mathematics

Post-secondary diploma or degree in computer science

Tools

SAP SuccessFactors

MS Word

Excel

PowerPoint

Job description

Job Description

HRIS Data Administrator - 18 month Contract

Summary

This role supports data entry, control, maintenance, and analytics for the T&D department. Responsibilities include onboarding data for new hires, digital offer data, time & attendance, and team members' personal and employment information. We seek a professional passionate about numbers, eager to learn, and committed to data accuracy. The candidate should excel in building client relationships and thrive in a collaborative team environment, working closely with the T&D and Payroll teams.

Primary Responsibilities:

• Update and maintain team member records and HR databases using the HRIS system.
• Maintain the job classifications database, ensuring full integration between HCM and ATS applications.
• Ensure team member profiles are accurate and current.
• Reset passwords for HRIS system users.
• Resolve exceptions for home office team members in the Time Management system.
• Assist the T&D team in learning HRIS systems by guiding requestors through navigation: support T&D BPs, Advisors, and Coordinators with team member lifecycle transactions in HCM.
• Help create job requisitions and job offers in the applicant tracking system and facilitate digital onboarding.
• Maintain and update user guides and training materials.
• Recommend process and workflow improvements for efficiency and customer service.
• Assist in drafting and maintaining functional requirement documents.
• Support continuous improvement projects related to data integrity, processes, and workflows.

Required Experience:

• 2-3 years of software administration experience, preferably with SAP SuccessFactors or similar HRIS systems.
• Strong logical and analytical skills with high attention to detail and accuracy.
• Effective problem-solving skills.
• Knowledge of key HR metrics.
• Ability to work independently and collaboratively.
• Proficiency in MS Word, Excel (including VLOOKUP, data validation, and simulations), and PowerPoint.
• Post-secondary diploma or degree in business, human resources, mathematics, or computer science.
• Excellent interpersonal, communication, and presentation skills.

What is the recipe for a great career at FGF? Working at FGF Brands offers dynamic and rewarding opportunities. Our entrepreneurial spirit encourages creativity and out-of-the-box thinking to develop innovative solutions.

In compliance with Ontario’s Bill 190, this posting confirms an existing vacancy within our organization.

Disclaimer: This description covers general responsibilities, skills, and knowledge. Additional duties may be assigned or this description amended at any time.

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