HR Talent Acquisition Representative II

Airswift; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

Airswift is seeking an HR Talent Acquisition Representative for a 4-month contract in Calgary, AB. The role involves supporting the recruitment lifecycle, providing administrative support, and ensuring efficient candidate management to attract top talent in the Oil & Gas industry.

Qualifications

• Minimum 3 years’ experience in an office environment.
• Experience with coordination and managing competing priorities.

Responsibilities

• Coordinate the recruitment process and maintain internal systems.
• Handle candidate onboarding and job posting logistics.

Skills

Customer Service

Communication

Attention to Detail

Organizational Skills

Tools

Microsoft Office

Workday

CRM Systems

Job description

Airswift is working with one of our major clients in the Oil & Gas industry to find aHR Talent Acquisition Representativeto join their team inCalgary, AB. This is a4-month contract with the possibility of extension.

TheHR Talent Acquisition Representative IIsupports the full recruitment lifecycle by coordinating talent acquisition activities and providing administrative support to the recruitment team. This role ensures efficient candidate management, process compliance, and collaboration across HR functions to help attract and onboard top talent.

Key Responsibilities:

Recruitment Support:

• Coordinate the recruitment process in Workday
• Maintain internal systems such as SharePoint and ELink
• Generate regular reports for TA leadership
• Initiate and manage background checks (medicals, criminal checks, drivers abstracts, etc.)
• Track candidate statuses and ensure compliance with onboarding conditions
• Create and manage job postings internally and externally
• Post to job boards and create newspaper ads as needed
• Schedule interviews and book candidate travel arrangements
• Liaise with HR functions (Advisory Services, Benefits, Payroll, etc.)
• Send relocation initiation documents
• Verify onboarding details and troubleshoot candidate issues throughout the hiring process

Program Support:

• Coordinate career fair logistics and manage related inventory
• Provide full-cycle support for new grad and student recruitment
• Support COBRA testing coordination for Control Center Operations
• Distribute onboarding materials (e.g., new hire rings) to leaders

Administrative Support:

• Maintain tracking spreadsheets for job postings, offers, and background checks
• Coordinate with Accounts Payable and code invoices for TA-related expenses
• Assist with reporting, prescreening, document management, and reference checks
• Support training session logistics (venue, catering, materials)
• Respond to candidate inquiries on job applications, system access, and referral programs

Must-haves:

• Minimum 3 years’ experience in an office environment
• 3 years of experience with coordination
• Strong customer service skills, including communication, urgency, and discretion
• Ability to manage competing priorities in a fast-paced setting
• High attention to detail and organizational skills
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel, Access, Visio)

Nice-to-haves:

• Experience with Workday and CRM systems
• HR experience is an asset
• Registered Professional Recruiter Certification (RPR) is a plus