HR Systems Specialist (1 Year Contract)

EY; Halifax; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Support and coaching

Learning opportunities

Flexibility in work arrangements

Job summary

A leading global organization in Canada is seeking an HR Systems Specialist to support HR operations and system functionalities. This role requires managing HR data, assisting in project implementations, and supporting day-to-day talent operations. The ideal candidate will have strong knowledge of HR policies and systems, excellent organizational skills, and 1-2 years of experience in HR administration. Compensation ranges from $60,000 to $90,000, offering flexible work arrangements and opportunities for professional development.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 1-2 years experience in HR systems administration and operations.
• Experience with SuccessFactors would be an asset.

Responsibilities

• Manage HR data within SuccessFactors, ensuring accuracy.
• Assist in project implementations and system testing.
• Support day-to-day Talent operations and troubleshooting.

Skills

HR policies knowledge

Organization

Time management

Attention to detail

Problem-solving

Microsoft Excel

Customer service

Interpersonal skills

Written communication

Teamwork

Education

Bachelor's degree or equivalent

Tools

SuccessFactors

Microsoft Word

Microsoft PowerPoint

Job description

At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help build a better working world.

The Opportunity

The HR Systems Specialist role is a key position within the HR Enablement team in Canada, reporting to the Senior HR Systems Specialist. This role supports day‑to‑day HR operations, ensuring accurate data management, system functionality, reporting, compliance, and time‑off management. The specialist works closely with stakeholders across Recruitment, Talent Consulting, Payroll, Total Rewards, Partnership Operations, IT, and EY’s third‑party Talent Managed Service provider (IBM).

Your key responsibilities

• HR Data Management
  • Participate in managing HR data within SuccessFactors, specifically Onboarding, Employee Central, and Time‑Off modules.
  • Assist with maintaining interdependencies between SuccessFactors and other global and local EY systems (e.g., ServiceNow, Financial System, Payroll, Benefit vendors).
  • Assist in managing foundational data creation and changes to picklist values or data elements.
  • Audit and analyze data to ensure data integrity and work with employees or Managed Services (IBM) on data resolution.
  • Support large data change activities such as mass uploads, mass salary changes, promotions, and large intakes of hires.
• Project Implementation
  • Assist with project implementation through configuration, testing, and creating written instructional material such as Quick Reference Guides and Work Instructions.
  • Support the Canada Talent Team on various projects and key initiatives throughout the year (e.g., Acquisitions, Extended Vacation Program, CFE leave program, Accomplishments data collection).
• Day‑to‑Day Talent Operations
  • Support day‑to‑day Talent operations including EY Canada’s vacation tool, Provisioning Notification System, and Pre‑hire Compliance site; support enhancements of existing HR systems by participating in system testing.
  • Act as level 2 support in ServiceNow for ongoing maintenance, monitoring, and troubleshooting of SuccessFactors and other global and local HR systems.
  • Maintain content in knowledge databases that provide Talent information for local audiences (e.g., SharePoint, EY policy repository).
  • Assist in completing analysis to assess impact of new enhancements/initiatives (e.g., ServiceNow release, Financial system upgrades, SuccessFactors release).
  • May be called upon to produce people‑related reports.

Skills and attributes for success

• Solid knowledge of HR policies, practices, and operations.
• Ability to remain efficient and extremely organized while handling a high volume of work.
• Ability to prioritize and execute multiple tasks under time/deadline constraints.
• Superior attention to detail and a strong commitment to data integrity.
• Demonstrates initiative and ability to seek answers to questions and solve problems independently.
• Ability to learn new applications and techniques quickly and effectively.
• High level of customer service and relationship management skills including listening and responding effectively.
• Ability to deal with stakeholders across the organization and with third‑party talent managed services provider.
• Advanced skills in Microsoft Excel, Word, and PowerPoint.
• Excellent interpersonal and teamwork skills.
• Strong written and verbal communication skills.

What We Look For

• Bachelor’s degree or equivalent work experience.
• 1‑2 years experience in HR systems administration and operations.
• Experience with SuccessFactors would be an asset.

What We Offer

• Support and coaching from engaging colleagues in the industry.
• Learning opportunities to develop new skills and progress your career.
• The freedom and flexibility to handle your role in a way that’s right for you.

Compensation

• Toronto: $60,000 to $90,000
• London/Waterloo/Ottawa: $60,000 to $90,000
• Vancouver: $60,000 to $90,000
• Victoria: $60,000 to $90,000