HR & Recruitment Specialist

Lépine Apartments; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dynamic real estate management company in Ottawa is seeking an HR & Recruitment Specialist to lead full-cycle recruitment and ensure a consistent pipeline of talent. This role requires over 4 years of experience in recruitment, strong communication skills, and proficiency with HRIS. The ideal candidate will streamline recruitment processes and support HR operations, contributing to the company's growth and employee engagement initiatives.

Qualifications

• 4+ years of experience in recruitment, talent acquisition, or HR support.
• Familiarity with HR systems (Dayforce or equivalent HRIS/ATS preferred).
• Strong interpersonal and communication skills.

Responsibilities

• Manage full-cycle recruitment: sourcing, interviews, and onboarding.
• Partner with managers to understand staffing needs.
• Promote employer branding through recruitment campaigns.

Skills

Recruitment

Communication

Organization

Interpersonal skills

Tools

Dayforce

Job description

Purpose

The HR & Recruitment Specialist is responsible for leading and driving full-cycle recruitment across the organization to support L e9pines growth and long-term talent needs. This role emphasizes a proactive and fast-paced approach, ensuring a consistent pipeline of high-quality candidates for recurring roles, identifying individuals who could be long-term assets, and delivering an excellent candidate and manager experience that reflects company values. In periods of reduced recruitment activity, the Recruitment Specialist will support HR operations, including HRIS maintenance, onboarding, and responding to general HR inquiries.

Responsibilities

• Manage full-cycle recruitment: job postings, sourcing, pre-screens, interviews, assessments, offers, and onboarding coordination.
• Partner with managers to understand staffing needs and anticipate future requirements.
• Build and maintain proactive talent pipelines for recurring roles, ensuring the business is never “starting from scratch.”
• Identify and engage high-potential candidates through the recruitment process, even if no immediate opening exists.
• Leverage multiple sourcing channels, including job boards, social media, referrals, community outreach, and career fairs.
• Promote employer branding through recruitment campaigns, collateral, and a strong community presence.
• Streamline and continuously improve recruitment processes to ensure they are efficient, consistent, and candidate friendly.
• Track and report on key recruitment metrics (time-to-fill, source effectiveness, candidate pipeline health, turnover trends).
• Assist in maintaining Dayforce (HRIS) with accurate and timely employee data entry.
• Assist with benefits administration and employee records management.
• Provide timely responses to general HR inquiries regarding policies, payroll, and systems.
• Coordinate and facilitate smooth onboarding for new employees.
• Support employee engagement initiatives, surveys, and communications.

Requirements

• 4+ years of experience in recruitment, talent acquisition, or HR support.
• Familiarity with HR systems (Dayforce or equivalent HRIS/ATS preferred).
• Strong interpersonal and communication skills with ability to build relationships at all levels.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Ability to handle confidential information with discretion.

Role-Specific Competencies

• Talent Acquisition: Proactively sources, screens, and selects top candidates.
• Customer Service Orientation: Provides responsive, professional support to managers and employees.
• Technical Aptitude: Comfortable with HRIS, payroll, and recruitment systems.
• Adaptability: Shifts between recruitment-heavy periods and broader HR support as business needs change.
• Team Collaboration: Works closely with the HR Manager and leadership team to align HR operations with organizational priorities.