HR Recruitment Coordinator

LanceSoft; Southwestern Ontario; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm is seeking an HR Recruitment Coordinator in Ontario to provide vital administrative support to the Talent Acquisition Team. Responsibilities include managing recruitment coordination activities, overseeing background checks, and assisting new hires. The ideal candidate will have at least 5 years of HR experience, proficiency in Microsoft Office, and experience with background check platforms. This role offers a hybrid work arrangement with flexibility.

Qualifications

• 5 years of HR experience, preferably in recruitment, training or administration.
• Experience using background check platforms, especially HireRight.
• Bilingual French/English is an asset.

Responsibilities

• Provide administrative support to the Talent Acquisition Team.
• Initiate and manage background checks.
• Assist new hires throughout the onboarding process.
• Coordinate with other HR departments for effective information flow.

Skills

HR experience

Proficient in Microsoft Office

Experience with background check platforms

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

HireRight

Workday

Job description

Job Title: HR Recruitment Coordinator
Target Start Date: 11/10/2025
Duration: 1 year
Location Address: Waterloo 500 King St. N Waterloo Ontario
Working Arrangements: Hybrid – 3 days on site Tuesday/Wednesday/Thursday
Schedule Hours: 9am-5pm (preferred) or 8:30-4:30 Monday-Friday; standard 37.5 hrs/week

Candidate Value Proposition
The successful candidate will have the opportunity to engage in work that is both challenging and impactful, all within a flexible and supportive environment where you can help our customers realize their dreams and aspirations.

Typical Day in Role

• Provide administrative support to the Talent Acquisition Team by overseeing recruitment coordination activities.
• Initiate and manage background checks by collaborating with candidates and our background check vendor.
• Assist new hires throughout the onboarding process.
• Format job descriptions for posting on external niche sites.
• Prepare the monthly report and manage referral bonus payments.
• Handle queries sent to client's recruitment inbox.
• Coordinate with other HR departments to ensure effective information flow and a consistent approach.
• Assist with special projects related to recruitment operations as assigned.
• Support our extended HR operations team as needed.

Candidate Requirements/Must Have Skills:

1. 5 years of HR experience, preferably in recruitment, training or administration
2. Proficient in Microsoft Office, including Word, Excel, and Outlook
3. Experience using background check platforms. Experience using HireRight specifically is preferred.

Nice-To-Have Skills:

• Knowledge of Workday and HireRight is an asset, strongly preferred
• Bilingual French/English is an asset

Education:
Bachelor's degree an asset

Best vs. Average:

You bring proven administrative experience, showcasing strong attention to detail and a high level of accuracy, paired with exceptional customer service skills. You are recognized for your excellent time management abilities and your capacity to juggle multiple priorities simultaneously. Your strong sense of urgency and adaptability to thrive in a fast-paced, ever-changing environment make you an ideal candidate.

Ideally the contractor has worked in a larger institution/organization, has demonstrated ability to work in a fast paced environment, multi task, and able to navigate in fast paced environment.