HR Records Summer Student (4 Month Contract)

HR Records Summer Student (4 Month Contract)

HR Records Summer Student (4 Month Contract)

Apply locations Town Hall

Job Type: Intern/Co-Op (Fixed Term)

Department: Human Resources

Hourly Wage: $22.81

Close Date: April 28, 2025 (closes at 12:00 am on date noted below)

Openings: 1

Position Summary

Reporting to the Manager, Human Resources Services, the HR Records Summer Student is responsible for carrying out records management activities in the Human Resources Division. This role will also assist in the organizing of digital records, develop finding aids, and deliver effective file management.

Major Job Responsibilities

Records Management:

• Perform Records Management activities for the HR division, including review of logs and existing onsite and offsite filing systems, as well as digital and physical filing, in conjunction with retention by laws and legislative requirements to ensure accurate and secure storage of records is maintained.
• Coordinate the movement, tracking and destruction of offsite records as necessary.
• Create procedures for HR team and follow guidelines and by laws on retention of HR documents.
• Organize digital records, develop finding aids for the HR team.
• Prepare physical records for digitization and organize electronic records.

Human Resources Administration:

• Provide back-up administrative support to the HR Division as required.

Education & Experience

• Currently enrolled or recently graduated from a post-secondary University or College in Records and Information Management, Human Resources or related field.
• Superior organizational skills with attention to detail.
• Ability to handle confidential and sensitive information appropriately.
• Basic data entry and record keeping skills.
• Ability to prioritize effectively and work independently.
• Problem-solving and ability to adapt to new processes.
• Proficiency with MS Office applications (Word, Excel and Outlook).
• Administrative experience in an office setting doing file management, familiarity with document management and administrative experience in Human Resources in a Municipal environment is an asset.

Interested applicants should apply online at www.milton.ca under the Employment Opportunities section. This posting is posted until 11:59PM on April 27, 2025.

If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.

In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.