HR Records Associate (Temporary)

The Human resources (HR) Records Associate provides HR records administration for the full and part-time employee groups in accordance with Collective Agreements, Pension and Benefit plans, Terms and Conditions of employment, and related legislation. This includes maintaining accuracy and integrity of HRIS master data (i.e. new hires, master data changes, terminations), records management, and ensuring transfer deadlines between HR and Finance (Payroll) are met.

What You’ll Be Doing

• Ensuring employee record and paperwork flow maintenance is complete, accurate, and timely;
• Managing initial set up for full-time and part-time employees and job data changes for all employee events;
• Managing sick and vacation leave balances, and running monthly vacation and sick leave accrual process;
• Interpreting Collective Agreements, Pension and Benefit plans and ensuring Sheridan HRIS adherence to policy and Collective Agreement requirements;
• Executing bi-weekly HR information audits, following up and correcting errors;
• Collaborating with Finance (Payroll) to research discrepancies, resolve employee record issues and to analyze and resolve processing issues;
• Providing and managing statistical information based on employee data for purposes of collective bargaining;
• Performing related initiatives, projects and duties, as assigned.

About You

Your demonstrated time management and multi-tasking skills allow you to work effectively in a fast-paced team environment.

You enjoy balancing many different tasks and can prioritize multiple projects while staying organized and maintaining a high level of attention to detail.

You have excellent research, analytical, and problem-solving skills, with a high standard of accuracy.

You take initiative and have a keen ability to work independently.

The Successful Candidate Will Also Meet The Following Qualifications

• 3-year diploma/degree in Human Resources (preferably) or a related field
• 1 year of experience in HR, involving administration of employee master data, as well as administration of pension/benefits plans and collective agreements. Equivalency will be considered.
• Ability to work with high volumes of data (e.g. for reporting, analysis and correction of data issues)
• Experience creating spreadsheets and performing analyses
• Knowledge of Employment Standards Act, Human Rights Code, Freedom of Information etc.
• Computer proficiency (MS Office – Advanced Excel skills)
• Formal training or experience in PeopleSoft or other similar HR/Payroll systems is preferred

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

To learn more, please visit: Why Work at Sheridan

Other Details
Department: Human Resources

Primary Work/Campus Location: Trafalgar (may be assigned activities at any Sheridan campus)

Work Categorization: Hybrid Position | On-site at least 3 days/week

Reference #: J0325-1071

Employee Group: Administrative - Temporary

Payband: NH

Salary Range: $55,558 - $69,447

Application Deadline: April 25, 2025

Application Details: This is a temporary position expected to continue to December 2025.

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.