HR & Payroll Coordinator

David Aplin Recruiting; Edmonton; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A recruitment agency in Edmonton is looking for a detail-oriented HR & Payroll Coordinator to join their People team. This hybrid position involves maintaining accurate employee records, assisting with payroll preparation, and supporting benefits administration. Candidates should have 3 years of experience in HR or payroll, strong Excel skills, and familiarity with ADP Workforce Now. This role offers a mix of hands-on support across payroll, benefits, and HR operations with a focus on accuracy and communication.

Qualifications

• 3 years of experience in HR and/or payroll support.
• Strong Excel skills required.
• Familiarity with ADP Workforce Now and SharePoint is an asset.

Responsibilities

• Maintain accurate employee records across HRIS, payroll, and timekeeping systems.
• Assist with payroll processing and reconciliations.
• Support benefits administration and employee inquiries.

Skills

Excel skills (formulas, pivot tables, macros)

HR support experience

Payroll knowledge

Organizational skills

Communication skills

Tools

ADP Workforce Now

SharePoint

Job description

Our client is looking for a detail-oriented HR & Payroll Coordinator to join their People team. This role provides hands-on support across payroll, benefits, and HR operations. You’ll help keep employee data accurate, support payroll preparation, answer employee questions, and assist with reporting that drives better decisions. If you enjoy balancing numbers, processes, and people support, this role offers a mix of it all.

This position will be a hybrid model, with 3 days in office in central Edmonton and 2 days from home.

What You’ll Do:

HR Operations

• Maintain accurate employee records across HRIS, payroll, and timekeeping systems (ADP, SharePoint).
• Respond to employee inquiries and provide general support to the People team.
• Assist with onboarding and offboarding tasks, ensuring smooth processes and accurate data entry.

Payroll Support

• Review payroll inputs for ADP processing.
• Assist with reconciliations and troubleshooting discrepancies as needed.
• Help prepare payroll documentation for audits and compliance.

Benefits Support

• Process employee benefit changes and maintain accurate records.
• Work with external vendors to resolve employee questions.
• Support annual benefits renewals and communication to employees.

Reporting & Analytics

• Prepare workforce and payroll reports using Excel and other tools.
• Validate data for accuracy and consistency across systems.
• Assist with ad hoc data requests from HR and Finance.

What You Bring

• 3 years of experience in HR and/or payroll support.
• Strong Excel skills are required (formulas, pivot tables; macros).
• Familiarity with ADP Workforce Now and SharePoint is an asset.
• Detail-oriented with strong organizational and multitasking skills.
• Clear communicator with a service-oriented mindset.
• Knowledge of Canadian payroll and/or benefits administration is an asset.

Aplin is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

We are an equal opportunities employer and welcome applications from all qualified candidates.