HR Manager - Operations & Planning

Autoport Limited; Eastern Passage; Hybrid; CAD 75,000 - 100,000; Full time

Job summary

Autoport Limited seeks a dedicated HR Manager - Operations & Planning to drive HR operational excellence. The role involves overseeing payroll, benefits, and compliance, while leading workforce planning and strategic HR initiatives in a dynamic environment. Candidates should have a bachelor's degree in HR or a related field and proven management experience. The position offers a flexible hybrid work structure and competitive health benefits.

Benefits

Comprehensive Health and Dental Coverage

Generous Paid Vacation

Flexible Paid Sick and Personal Days

Robust pension plan

Short-term and Long-term Disability Coverage

Performance-Based Bonus Potential

Qualifications

• 5+ years of HR experience with at least 3 in a managerial role.
• Expert knowledge of payroll processing in Canada and the US.
• Strong understanding of pension and 401(k) plans.

Responsibilities

• Oversee day-to-day HR operations including payroll and benefits administration.
• Lead workforce planning initiatives and analyze headcount data.
• Contribute to the development of HR strategies and policies.

Skills

Payroll processing

Benefits administration

HR data analysis

Leadership

Stakeholder engagement

Education

Bachelor's degree in Human Resources

Business Administration or related field

Tools

SAP

Dayforce

BambooHR

Power BI

Job description

Autoport Limited is actively seeking a dedicated HR Manager - Operations & Planning to join our dynamic team!

At Autoport Limited, we foster a vibrant and inclusive environment where your skills can flourish in a supportive, safety-focused community. Our commitment to training and career development lays the groundwork for lasting professional journeys. We highly value individuals who bring passion and dedication to make a meaningful impact.

In this role, you will play a key part in driving HR operational excellence by overseeing payroll, benefits, pension and 401(k) administration, and workforce planning activities. The HR Manager - Operations & Planning will collaborate with the HR Director to manage core HR functions, support organizational design, lead attendance and disability case management, and ensure compliance across operations in both Canada and the US. This position contributes to the development and execution of HR policies and strategies that align with business objectives and enhance overall organizational effectiveness.

Major Responsibilities

HR Operations Management

• Oversee day-to-day HR operations, including payroll, benefits administration, pension, employee data management, and ensuring compliance with relevant regulations.
• Manage end-to-end payroll processing, ensuring timely and accurate execution across multiple employee groups.
• Oversee administration and compliance of employee pension plans and 401k retirement plans, working with plan providers and internal stakeholders.
• Administer and optimize employee benefit programs.
• Oversee attendance and disability case management in accordance with policies and regulations.
• Responsible for the management of learning programs including assessing training needs and ensuring continuous improvement and employee development that meets employee and company needs.
• Establish a structured, effective performance management system, that aligns employee performance with company goals.

Workforce Planning

• Lead workforce planning initiatives, including analyzing headcount data, forecasting and planning workforce needs while considering operational efficiencies.
• Support organizational design efforts by reviewing job structures, department alignments, and reporting relationships.

Process Improvement

• Identifying and implementing human resource related improvements in processes to enhance efficiency and effectiveness.
• Prepare and manage HR department budgets.
• Forecast costs related to recruitment, training and employee engagement.

Data Analysis and Reporting

• Analyzing HR data to identify trends and inform decision-making, as well as preparing reports on key HR metrics.
• Develop and analyze workforce reports and dashboards to support strategic HR decision-making.
• Conducts comprehensive research on current HR trends and formulates proposals to implement improvements, and / or optimize efficiencies within human resources functions.

Strategic Planning

• Contributing to the development of HR strategies and policies that align with the organization's goals.
• Demonstrates a proactive approach to identifying opportunities for continuous improvement and strategic enhancement of HR processes.
• Lead or support organizational changes, restructuring or cultural initiatives.
• Working with cross-functional teams to align HR practices with other business areas and ensure smooth integration of HR processes.

Leadership and Mentorship

• Providing leadership and guidance to HR staff, fostering a culture of continuous learning and development.

Other

• Maintain compliance with relevant employment laws, tax regulations, and internal HR policies.
• Continuously improve HR operations through systems auditing and sourcing out new suppliers / systems where appropriate, policy reviews, and process redesign.
• Special Projects as may be assigned, addressing specific challenges and contributing to the overall strategic objectives of the HR team and Company objectives.

Qualifications and Requirements

To succeed in this role, the successful candidate should have :

• Bachelors degree in Human Resources, Business Administration or related field.
• 5+ years of HR experience with at least 3 years in a managerial or lead role.
• Payroll and Benefit certifications, such as CEBS and / or CPP, are an asset.
• Expert level knowledge of payroll processing and systems including SAP and Dayforce and payroll legislation in both Canada and the US within a union environment.
• Proficient knowledge of group benefit administration in both Canada and the US including vendor relations and open enrollment.
• Strong understanding of pension and 401k plans in both Canada and the US including compliance and audits.
• Experience overseeing attendance management programs is required
• Disability case management, including workers compensation, and return to work program development is required.
• Demonstrated proficiency in coaching, developing and managing teams
• Strong understanding of HRIS platforms, including BambooHR, and workforce analytics tools.
• Strong understanding of organizational design principles and workforce planning methodologies and skills gap analysis is an asset.
• Experience working within a unionized environment.
• Proficiency working with Microsoft Office as well as web-based applications such as Power BI.
• Excellent communication, problem solving and stakeholder engagement skills.
• Ability to exercise sound judgment and initiative.
• Ability to prioritize work requirements.
• High level of interpersonal skills, integrity and confidentiality.
• Maintain a high degree of confidentiality and manage sensitive information with discretion and integrity.
• Proficiency with speaking and writing in French is considered an asset.
• An equivalent combination of education and work experience may be considered.

Comprehensive Health and Dental Coverage : Enjoy peace of mind with our extensive health and dental benefits, ensuring you and your family's well-being.

Generous Paid Vacation : Recharge and relax with our generous paid vacation policy, providing you the time to unwind and come back refreshed. You are entitled to four (4) weeks upon hire, with further increases depending on length of service.

Flexible Paid Sick and Personal Days

Take control of your well-being with our five (5) flexible paid sick and personal days, giving you the freedom to address personal needs or unforeseen circumstances.

Secure your future with our robust pension plan, ensuring financial stability and peace of mind during your retirement years.

Short-term and Long-term Disability Coverage :

Rest easy knowing that our comprehensive disability coverage provides financial protection in case of unforeseen events, offering support during challenging times.

Experience the best of both worlds with our flexible hybrid work model - spend two (2) days a week in the office for collaboration and connection, and enjoy the freedom of working remotely for the remainder of the week.

Performance-Based Bonus Potential :

Your hard work doesn't go unnoticed. Unlock your potential with our performance-based bonus program, rewarding your dedication and contributions to our success, up to 15% of your annual salary.

Working Conditions

• Monday to Friday (days), with flexibility to work statutory holidays and additional hours as required to meet deadlines.
• Much of the time is spent in an office environment which consists of sitting at a desk, viewing a computer screen, attending meetings with frequent opportunity to move about.
• Regular travel both in Canada and the United States is required, with minimal notice at times. May be exposed to adverse weather conditions due to travel throughout Canada / US with overnight stays required.
• Regular need to concentrate on reading policies, manuals, collective agreements, legislation.
• Daily mental pressures related to timely decision making with high organizational impact.

About Autoport Limited

Chances are, we handled the car you drive today. As a transportation leader in the automotive industry, Autoport handles more than 2 million import and domestic vehicles annually. We are well positioned to offer seamless access to key ports and global trade. Since our opening in 1971, we have established the solutions, the experience, and the expertise required to safely transport vehicles to the valued customer. Imagine driving onto a multi-level railcar and the precision it requires. As people drive vehicles throughout North America, we are the ones who ensure that cars are well secured and arrive to dealers damage-free.

To learn more about us, check out our Facebook page at :

Autoport Limited is an equal opportunity employer who values diversity and inclusion, and we encourage applications from candidates of all backgrounds, communities, and industries. Autoport Limited welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Autoport Limiteds Accommodation Policy is available on request, including in accessible formats.

We thank all candidates for their interest; however, only those selected for interviews will be contacted. Communication is primarily made through email, so please monitor your email regularly.

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