HR Management Support Specialist : 198800

HKA Enterprises; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading HR services provider is seeking an HR Management Support Specialist in Toronto, Ontario. This role involves supporting recruiting and onboarding teams, managing documentation, and ensuring compliance with HR processes. Ideal candidates have at least 2 years of experience as an HR generalist and in recruitment. Compensation ranges from $20 to $25 per hour. This position will last until December 31, 2025.

Benefits

PTO: 1 day per month

9 paid holidays

Qualifications

• 2+ years of experience as an HR generalist.
• 2+ years of recruiting experience required.

Responsibilities

• Support recruiting and onboarding team among other admin duties.
• Assist in hiring and onboarding activities.
• Monitor Associate referrals and submit PSRs.
• Oversee offboarding of Associates and External workforce.

Skills

2+ years' experience as HR generalist

2+ recruiting experience

Education

High school diploma or GED

Job description

Overview

HR Management Support Specialist: 198800

Posted: 09/19/2025 | Industry: Clerical | Job Number: 198800

Contract: Short Term. This position will last until 12/31/2025.

Location: HKA at the Columbus, OH facility

Compensation & Schedule

$20.00 to $25.00 per hour

1st Shift - Monday to Friday, 8:00 am to 5:00 pm with a 1-hour lunch

PTO: 1 day per month on the 1st; 9 paid holidays

Qualifications

2+ years’ experience as HR generalist

2+ recruiting experience required

Key Responsibilities

• Support recruiting and onboarding team among other admin duties related to onboarding coordination.
• Assist HR Business Partners and Talent Acquisition and Onboarding Specialist with hiring and onboarding activities such as opening job postings, job requisition management, screening applications, scheduling interviews by coordinating with Workforce Management (WFM) and reserving HR conference rooms; ensure Hiring Manager is in the office and available on the Associate’s first day; take new hire badge photos; collect and track signed HR forms (e.g., Associate Handbook, Relationship Disclosure, Social Media acknowledgment).
• Monitor Associate referrals and submit PSRs.
• Occurrence reporting support for HR Business Partners.
• Oversee and facilitate offboarding of Associates and External workforce to ensure completion of all processes in compliance with HR Management procedures.
• Collect, validate, and track required documentation for all new hires and consultants; ensure proper filing of onboarding and offboarding documents in the Associates’ electronic personnel file.
• Enter initial data for new Associates into SAP, process I-9s, and submit Payroll Status Requests (PSRs) timely and per procedures.
• Maintain understanding of internal system workflow (SharePoint, B2B, PRIMA, Active Directory) and support onboarding/offboarding policies with HR leadership.
• Procure equipment and system access for new Associates and External personnel; ensure delivery by first day of employment.
• Handle exit paperwork and communications, prepare exit interview packets, and schedule exit interviews.
• Prepare and send termination distribution emails following HR procedures.
• Act as main point of contact for high-volume restructure/reorganization communications.
• Support onboarding communications and program tasks for Talent Acquisition and Onboarding Specialist.

Education

High school diploma or GED required.

EEO Statement

HKA Enterprises is an equal opportunity employer. We participate in the US Citizenship and Immigration Services E-Verify Program.

Note: This job description reflects the responsibilities and requirements for the role as described. Other duties may be assigned as needed.