HR Executive Secretary

Burnaby; Burnaby; On-site; CAD 69,000 - 79,000; Full time

Job summary

The Burnaby School District is seeking an Executive Secretary to join its Human Resources team. The role involves providing high-level administrative support to the Executive Director of HR, requiring exceptional organizational, communication, and problem-solving skills in a dynamic educational environment. The successful candidate will ensure quality work and maintain confidentiality while managing multiple tasks efficiently.

Benefits

Competitive benefits package

Pension plan

Qualifications

• University degree or three to five years of experience supporting senior management.
• Excellent attention to detail and sound judgment.
• Excellent written and verbal communication skills.

Responsibilities

• Provide confidential executive administrative support.
• Prepare documents, reports, and correspondence accurately.
• Provide support to HR operations, including recruitment.

Skills

Attention to detail

Discretion

Organizational skills

Interpersonal skills

Problem-solving skills

Communication skills

Education

University degree or equivalent

Three to five years experience supporting senior management

Tools

HRIS

Microsoft Office Suite

Job description

The Burnaby School District is on the traditional territory of the Coast Salish Nations of Musqueam Tsleil-Waututh and Squamish.

The Burnaby School District is the fourth largest in BC. The District operates 41 elementary and 8 secondary schools including a range of district and provincial resource programs. The District supports and provides learning to 25000 Kindergarten to Grade 12 (K-12) students and to more than 6000 adult learners through our established Burnaby Community & Continuing Education program. With more than 100 languages spoken in the homes of its students the District is one of the most culturally diverse in Canada.

We have exceptional talent in our District and pride ourselves on being an engaging collaborative and supportive employer as well as a progressive leader in education. We offer and welcome employees to take the opportunity to develop their careers within our District. There are many opportunities for those employees that possess the qualifications and capability to access positions of advancement. Employees are supported throughout their careers to engage in professional development opportunities by encouraging learning on assigned professional development days providing professional development workshops and providing the opportunity for reimbursement of external professional development.

The Burnaby School District is seeking an experienced Executive Secretary to join the Human Resources team as a lead role in supporting the Executive Director of Human Resources. In performing the core functions of this position the Executive Secretary will work directly with the HR team and maintain close working relationships with other staff in the District Administration Office . The position is responsible for performing highly confidential secretarial and administrative support duties at the senior management level. This job requires discretion and tact in handling confidential and sensitive management information related to Board operations as well as the application and amendment of collective agreements.

The Executive Secretary to the Executive Di rector - HR will :

• Provide confidential executive administrative support.
• Be thorough conscientious and attentive to detail to ensure quality work.
• Quickly and accurately prepare a variety of documents reports and correspondence.
• Compile evaluate and organize relevant information to respond to inquiries.
• Provide clear concise and timely information in response to verbal and / or written inquiries from internal and external clients and stakeholders on human resource processes and procedures.
• Provide support to HR operations (i.e. recruitment)
• Format correspondence record meeting minutes generate reports manage schedules order supplies process invoices and coordinate meetings / events (may be required to work late to support events).
• Plan organize prioritize and accurately complete multiple tasks while dealing with frequent interruptions and tight timelines.
• Provide support to the Board Board Committees and District Committees.
• Develop and maintain internal procedure manuals and tools.
• Organize and coordinate various projects initiatives and events; and
• Perform other related duties and supporting projects as requested.

The ideal candidate will possess :

• University degree or equivalent or three to five years of comparable experience supporting senior management in a similar environment.
• Excellent attention to detail and accuracy.
• Sound judgement with a very high degree of integrity and discretion.
• Enjoys people is open approachable tactful politically sensitive diplomatic and abides by confidentiality.
• Excellent administrative organizational planning interpersonal and problem-solving skills.
• Excellent written and verbal communication skills; and
• Excellent administrative and computer skills including HRIS experience word excel PowerPoint and Microsoft office TEAMS.

This professional exempt position works in an office environment requiring some travel to various work locations within Burnaby. Regular work hours are 8 : 30 am 4 : 30 pm Monday to Friday.

If you have the following qualifications and are passionate for public education we welcome your application please provide : a cover letter detailed resume including professional credentials and a minimum of three current references to ma . Posting will close June 20 2025 or remain open until filled.

The starting annual salary range for this role is $69434- $78113. When determining salary years of education and experience will be considered. Further details will be discussed in a personal interview. We also offer a competitive benefits package and pension.

Successful applicants will be required to consent to a Criminal Record Search prior to employment. Only those persons selected for interviews will be contacted.

The Burnaby Sch ool Distric t va lues inclusion and embraces diversity as a strength. Our goal is for all individuals to feel a sense of belonging in a safe supportiv e and welcoming community. We encourage applications from all qualified individuals includ i ng Indigenous Black peop l e o f colour all g enders LGBT Q2 and persons with disabilities.

Thank you for your interest in the Burnaby School District

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 69434 - 78113

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Executive Secretary • Burnaby, British Columbia, Canada