HR Coordinator - Fire Camps

ATCO Structures & Logistics Ltd; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company is looking for a Site HR Coordinator to enhance HR operations at their site in Alberta. This role focuses on recruitment, employee onboarding, and maintaining strong communication between employees and management. Ideal candidates will have a background in Human Resources and relevant HR experience, ready to thrive in a dynamic work environment with rotational shifts.

Qualifications

• 2+ years of experience in HR coordination or generalist roles.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in fast-paced environments.

Responsibilities

• Conduct full-cycle recruitment for site-based roles.
• Manage new hire documentation and onboarding processes.
• Coordinate employee relations and leave administration.

Skills

Interpersonal skills

Communication skills

HRIS proficiency

Multitasking

Education

Post-secondary education in Human Resources

Business Administration

Tools

HRIS systems

Microsoft Office Suite

Job description

The Site HR Coordinator plays a pivotal role in supporting site-level human resources functions, with a strong emphasis on recruitment, onboarding, and employee support. This position ensures seamless HR operations by acting as a liaison between site leadership, HR Business Partners, and recruitment teams. The role is embedded within the business to enhance the employee experience, streamline HR processes, and ensure timely and accurate HR service delivery.

Key Responsibilities:

1. Recruitment Support

• Conduct full-cycle recruitment for site-based roles, including resume screening, interviews, and offer letter preparation.
• Collaborate with recruitment teams to manage changes in hiring needs and occupancy.
• Represent the company at career fairs and local recruitment events
• Create promotion and transfer letters as needed.

2. New Hire Onboarding

• Manage all new hire documentation and ensure timely submission to prevent pay delays.
• Conduct welcome calls and serve as the primary point of contact for new hires.
• Facilitate site orientation and distribute required documentation (tax forms, benefits, self-disclosure).
• Track and input self-disclosure data into internal systems.

3. Employee Relations Support

• Refer employee relations concerns to HR Business Partners (HRBPs) and assist in coordinating interviews and note-taking.

4. Leave Management

• Liaise with Disability Management and site leaders on leave administration, including return-to-work and gradual return plans.
• Educate employees on the leave and disability process.

6. Payroll & Benefits Support

• Respond to employee inquiries regarding benefits and liaise with the Employee Resource Center (ERC) as needed.
• Escalate payroll issues to the appropriate payroll contact.

What This Role Is Not Responsible For:

• Providing employee relations advice or coaching.
• Delivering progressive discipline or conflict resolution.
• Acting as the sole point of contact for all employee concerns.
• Reviewing or advising on employee medical disclosures.

Qualifications:

• Post-secondary education in Human Resources, Business Administration, or a related field.
• 2+ years of experience in HR coordination or generalist roles, preferably in an industrial or remote site environment.
• Strong interpersonal and communication skills.
• Proficiency in HRIS systems (e.g., Oracle) and Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced environment.

This is a rotational role 14 days on site, 7 days off. Camps to be based in Saskatchewan and or Alberta.