HR Coordinator, Client Services

ubc; Vancouver; On-site; CAD 64,000 - 91,000; Full time

Job summary

The HR Coordinator is a key member of HR Client Services in the Dean's Office, Faculty Affairs, and is responsible for day‑to‑day operations of all human resource activities across a portfolio of Faculty of Medicine units, departments, schools and centres.

This role provides advice and recommendations on faculty, staff and student appointments, collaborates with multiple UBC units, and supports recruiting, onboarding, leaves and reappointments.

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Title

HR Coordinator, Client Services

Department

Client Services | Faculty Affairs | Faculty of Medicine

Compensation Range

$5,692.25 - $8,179.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 2, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

October 9, 2027

This is a leave replacement for a fixed term duration.

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The HR Coordinator is a key member of the HR Client Services in the Dean's Office, Faculty Affairs, and is responsible for day-to-day operations of all human resource activities across a portfolio of Faculty of Medicine (FoM) units, departments, school and centres, based on needs and strategic projects. This position provides advice, guidance and recommendations on a broad range of human resources activities on faculty, staff and students appointments for the Faculty of Medicine (FoM). This role collaborates closely and takes a proactive approach with all units within the FoM Dean's office, units within the Faculty, Provost's Office, Faculty Relations, UBC Payroll, Financial Services, other UBC units and distributed sites as required.

Organizational Status

Our Vision: To Transform Health for Everyone.

Ranked among the world's top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.

The Faculty-comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members-is composed of 19 academic basic science and/or clinical departments, three schools, and 24 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

Work Performed

• Develops, maintains, and supports HR best practices, strategic objectives and special projects, working closely with HR Manager, Client Services.


• Provides general advice in regard to interpreting the collective agreements, agreements, and handbooks governing conditions of employment, referring more complex issues to the Human Resources Manager. Enforces appropriate and consistent application of relevant legislation, collective agreements, FoM and University policies; works with the Human Resources Manager to investigate, consult, make recommendations and works closely with relevant leaders to resolve non-compliance issues.


• Manages full employee life cycle (recruiting, hiring, immigration, onboarding, leaves, reappointments, termination) of non-tenure faculty, including Research Associates, Postdoctoral Fellows, Adjunct Professors, visiting scholars and Affiliate faculty; staff; and students.


• Manages faculty compensation increases (merit, performance service adjustments, career progress increments), supports Faculty merit committee, and liaises with the Faculty Affairs team as necessary.


• Assesses the need for, recommends improvements, and implements administrative policies, practices, and procedures to be observed by staff with regard to