HR Coordinator (12 Month Contract)

BC Legal Management Association; Vancouver; On-site; CAD 55,000 - 65,000; Full time

Job summary

An established industry player is looking for a proactive HR Coordinator to join their dynamic team. This role is pivotal in providing broad HR administrative support, ensuring an exceptional employee experience. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional organizational skills and a collaborative spirit. With a focus on client service and a commitment to confidentiality, you'll engage in various tasks from recruitment support to event planning. Join a firm that values your contributions and offers a competitive benefits package, fostering both personal and professional growth.

Benefits

Health and Wellness Subsidy

Annual Education & Tuition Reimbursement

Flexible Medical and Dental Benefits

Short and Long Term Disability Insurance

Employee & Family Assistance Program

Paid Vacation, Sick Days & Personal Days

Group Retirement Savings Plan

Monetary Incentive for Employee Referrals

Qualifications

• Exceptional organizational skills and a collaborative mindset are essential.
• Strong technical skills with proficiency in Microsoft Office required.

Responsibilities

• Prepare employee documentation and provide payroll support.
• Coordinate onboarding sessions and ensure a seamless experience for new hires.
• Assist with drafting and distributing internal HR communications.

Skills

Organizational Skills

Interpersonal Communication

Attention to Detail

Time Management

Client Service

Education

Previous Administrative Experience

Tools

Microsoft Office

SharePoint

Job description

Who We Are

Fasken is a leading international business law and litigation firm and was recently voted one of Canada’s Best Employers for 2024. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients' interests are paramount in all that we do, and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together, and we work hard together to achieve our goals in a collaborative and efficient way.

A Day in the Life

We are seeking a proactive and detail-oriented HR Coordinator to join our dynamic Human Resources team. The ideal candidate will thrive in a fast-paced environment and bring exceptional organizational skills, a collaborative mindset, and a passion for people and culture. This role provides broad HR administrative and coordination support, playing a critical part in delivering an exceptional employee experience. This position is 100% on-site in our Vancouver office. Occasional travel to our Surrey office may be required.

Primary responsibilities include but are not limited to:

• HR Administration: Prepare employee documentation including offer letters, status change forms, and provide general payroll support.
• Meeting Coordination: Schedule and organize HR team meetings and cross-departmental engagements.
• HR Communications: Assist with drafting and distributing internal HR communications and announcements.
• Recruitment Support: Conduct reference checks, coordinate interviews, and assist with pre-screening candidates.
• Orientation Scheduling: Coordinate onboarding sessions and ensure a seamless experience for new hires.
• SharePoint SME: Maintain and update HR SharePoint sites and serve as the team’s subject matter expert.
• Employee File Maintenance: Ensure accurate and confidential management of electronic and physical employee records.
• Wellness Coordinator: Support the implementation and communication of wellness initiatives and events.
• Event Planning: Assist in planning and executing employee events, including recognition programs and staff celebrations.
• Executive Assistant (EA) Support: Provide occasional administrative support to the Senior Director, HR.
• Projects as Required: Contribute to various HR projects, initiatives, and process improvement efforts.

Must Haves

• You are committed to providing superior client service.
• You have a strong sense of urgency and work well under pressure.
• You have excellent interpersonal, oral and written communication skills.
• You have an ability to exercise discretion and maintain confidentiality.
• You have strong time management and organizational skills with the ability to handle multiple demands and conflicting priorities.
• You are a self-starter with the ability to work in a collaborative, team-based environment.
• You have extreme accuracy and attention to detail.
• Strong technical skills with a proficiency in Microsoft Office.
• Previous administrative experience is essential.

Why Work with Us

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day 1)
• Short term and long-term disability insurance
• Employee & family assistance program
• Paid vacation, sick days & personal days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion
At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation
It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks
Any offer of employment is conditional upon full background checks, which may include a criminal record check, a credit check, employment and educational verification.

Compensation

The typical salary range for this position is $55,000 - $65,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

Your application
We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.