HR Coordinator

The University of British Columbia; Vancouver; On-site; CAD 55,000 - 70,000; Full time

Job summary

A major educational institution is seeking an HR Coordinator who will provide comprehensive HR management support. The role involves managing recruitment processes, advising on policies, and optimizing HR systems. Candidates should have a relevant undergraduate degree and 2-3 years of HR experience. Proficiency in Workday and Microsoft Office is preferred. This position offers the opportunity to work collaboratively within a dynamic HR team and contribute to strategic initiatives.

Qualifications

• Two to three years of related experience in human resources.
• Commitment to equity, diversity, and inclusion principles.
• Knowledge of current human resources management practices.

Responsibilities

• Advise on recruitment processes and manage hiring activities.
• Coordinate HR orientation and onboarding processes.
• Ensure compliance with employment agreements and legal regulations.

Skills

Attention to detail

Effective communication

Analytical skills

Team collaboration

Tact and discretion

Education

Undergraduate degree in a relevant discipline

Tools

Workday HR

Microsoft Office Suite

Job description

Job Summary

T he HR Coordinator provides general advice on all aspects of human resources management within the VPFO portfolio, offering guidance on University policies, procedures, and collective agreements, and escalating complex matters to senior HR personnel as needed. This role manages end-to-end recruitment processes, including job postings, candidate screening, interviews, and onboarding, while also coordinating orientation programs and ensuring compliance with employment agreements throughout the employee lifecycle. As a subject matter expert in Workday HR, the coordinator delivers system training, reporting, and process optimization. Additionally, the role manages leaves and attendance, develops HR procedures, and contributes to strategic reporting and special projects, ensuring efficient and compliant HR operations across the portfolio.

Organizational Status

Reports to the Manager or Senior Human Resources Manager, VPFO, and works collaboratively with VPFO HR team and supportively with VPFO staff and management.

Work Performed

• Provides general HR advice with regards to University policies, procedures and practices, and the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Refers matters which are more complex to HR Advisors or Senior Managers
• Provides advice and support on recruitment activities and is responsible for the hiring process, including but not limited to the following activities : job descriptions, postings, reviewing resumes, conducting telephone screenings, coordinating and participating in interviews, administering tests, seniority analysis, conducting reference checks, and extending offers of employment.
• Coordinates all aspects of the HR orientation and onboarding process for VPFO that includes creating and maintaining materials, coordinating training, and working with managers and VPFO HR team to ensure proper employee orientation to UBC and the portfolios;
• Responsible for the accurate preparation, review, and approval of all documents associated with the entire employee life cycle. This includes, but is not limited to probation, life events, salary adjustments, leaves, promotions, layoffs, resignations, retirements, and transfers. Ensure s all documentation adheres to applicable employment agreements, policies, and legal regulations .
• Subject matter expert on Workday HR processes, providing reports and conducting analysis to clients and HR team members as required . Provides advice and guidance on effective and efficient use of the system to expedite and / or streamline processes . Identifies opportunities for enhanced Workday use .
• Develops and implements reporting systems and data extracts for departments and senior management that enable senior managers to monitor both people resources and the correlated financial health of the areas in their responsibility .
• Provides guidance on leave management activities including vacation, sick, maternity, parental, medical, unpaid leaves as well as reduced appointment and secondments. May coordinate maternity / parental leave meetings as requested on an ad hoc basis;
• Supports the VPFO Attendance Management Programs. Including but not limited to CUPE 116 attendance management process .
• Participates in the development and is responsible for the implementation of HR guidelines, processes, and procedures within VPFO;
• Supports Human Resources training programs and coordinates other special projects as required
• Performs ad-hoc analytical reporting and other duties as required

Consequence of Error / Judgement

Inappropriate advice or inaccurate information provided to client may result in the filing of grievances, arbitration processes, or the initiation of litigation. Any of these outcomes may have significant financial consequences for client departments, may have a negative impact on the University s relationship with unions and associations and / or may contribute to an unfavorable public image of the University. Failure to deliver services to departments in a timely manner may result in a disruption of client department operations. Misuse or misunderstanding of proper HR data management tools and practices may result in negative implications to employees in the client portfolios with a negative impact on staff morale and well-being.

Supervision Received

Works collaboratively with the HR team and under the general supervision of the Senior Human Resources Manager, VPFO, in accordance with established principles and methods. Works closely with departmental management teams.

Supervision Given

None

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience, or the equivalent combination of education and experience.

Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Working towards completion of the CPHR designation or possession of a CPHR designation is an asset. Human resources experience, preferably in a complex, unionized environment.

Ability to maintain high levels of accuracy and strong attention to detail.

Proficiency in HR processes in Workday is an asset; proficient in HR processes in a large HCM. Proficient in Microsoft Office including : Outlook, MS Word, MS Excel (including ability to develop and use formulas), MS PowerPoint, database programs and internet applications and tools at an intermediate level.

Ability to prioritize and work effectively under pressure to meet deadlines and effectively manage multiple tasks and priorities. Effective oral and written communication skills.

Ability to exercise tact, discretion, and judgment required .

Strong analytical skills, including the ability to analyze numerical data, draw logical inferences, and provide reasonable recommendations.

Knowledge of current Human Resources Management practices and provincial and federal legislation governing employers Human Resources practices.

Proven ability to work in a team and collaborate with others.

Ability to prioritize multiple tasks and work effectively under pressure to meet deadlines.

Demonstrated ability to exercise tact, discretion, and judgment required

Ability to establish and maintain supportive working relationships with client departments, union and association representatives.

Proven ability to be flexible, confident and self-motivated.

Ability to deal with a diversity of people in a calm, courteous, and effective manner always maintaining awareness of the client perspective.

Ability to analyze problems, identify key information and issues, change data into information and effectively find resolution.

Ability to travel on and off-site unit locations.