HR Coordinator

PORTA; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading organization in Toronto, Ontario is seeking an HR Coordinator to manage recruitment, onboarding, and employee relations. The ideal candidate will be proactive and detail-oriented, ensuring compliance with health and safety regulations while supporting workforce engagement. This role requires a post-secondary education in HR and 1–3 years of equivalent experience. Proficiency in HRIS, especially UKG, is advantageous. Offers competitive employer-paid health and dental benefits.

Benefits

Employer Paid Benefits - Health / Dental

Qualifications

• 1-3 years of experience in an HR support role.
• Working knowledge of HR systems, experience with UKG is a strong asset.
• Familiarity with employment legislation (ESA, OHSA, AODA).

Responsibilities

• Coordinate full-cycle recruitment and onboarding.
• Manage employee relations and support HR initiatives.
• Assist in training coordination and tracking.

Skills

Organizational skills

Detail-oriented

Communication skills

Time management

Proficiency in Microsoft Office Suite

Education

Post-secondary education in Human Resources or related field

Tools

UKG (HRIS)

Job description

The HR Coordinator plays a key role in supporting the Human Resources function across a range of areas including recruitment, onboarding, training coordination, employee relations, health & safety, and HR systems administration. The ideal candidate is organized, keen on attention to detail, proactive, and passionate about supporting a positive and productive workplace culture at PORTA.

Requirements

Recruitment & Onboarding

• Coordinate full-cycle recruitment including posting jobs, screening candidates, scheduling interviews, and preparing offer letters.
• Support hiring managers throughout the recruitment process and ensure a positive candidate experience.
• Manage onboarding and orientation programs for new hires, ensuring all documentation is complete and employees are set up in UKG (HRIS).

Employee Relations & HR Support

• Serve as a first point of contact for employee inquiries, escalating complex issues to HR leadership.
• Support employee engagement initiatives and assist with coordinating employee events and recognition programs.
• Maintain accurate and confidential employee records in accordance with company policies and legislative requirements.

Training & Development

• Assist in the coordination and tracking of training programs, ensuring training records are up to date.
• Help managers and departments schedule job-specific, compliance, and leadership training.
• Monitor training completion and follow up as required to ensure compliance with internal SOPs and external regulations.

Health & Safety / JHSC

• Schedule and participate in monthly Joint Health and Safety Committee (JHSC) meetings, taking minutes and following up on action items.
• Ensure accurate documentation and filing of incident reports, workplace inspections, and hazard assessments.
• Support compliance with workplace safety regulations and coordinate related employee communications.

HRIS & Administrative Duties

• Maintain and update employee data in the HRIS (UKG), ensuring accuracy for reporting, payroll, and compliance purposes.
• Generate routine HR reports and analytics for leadership and audit purposes.
• Support HR policy administration and assist with drafting and updating SOPs, policies, and procedures.

Compliance & Documentation

• Ensure all employee documentation is completed, signed, and filed (e.g., offer letters, policy acknowledgements, training records).
• Assist in compliance audits and reporting (AODA, ESA, WSIB, etc.).
• Maintain confidentiality and handle sensitive employee information with discretion.

Qualifications & Skills :

• Post-secondary education in Human Resources, Business Administration, or a related field.
• 1–3 years of experience in an HR support role; experience in manufacturing or food production considered an asset.
• Working knowledge of HR systems; experience with UKG is a strong asset.
• Familiarity with employment legislation (ESA, OHSA, AODA, etc.).
• Excellent organizational, time management, and communication skills.
• Strong attention to detail and ability to handle multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Employer Paid Benefits - Health / Dental

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