HR Coordinator

March Networks; Ottawa; On-site; CAD 60,000 - 65,000; Part time

Job summary

March Networks, based in Ottawa, is seeking an HR Coordinator on a 6-month contract to support recruitment, HRIS administration, compensation processing, and employee engagement. You will partner with the People and Culture team to ensure accurate records, timely documentation, and a positive onboarding and workplace experience.

The ideal candidate is detail-oriented and comfortable managing multiple priorities in a small, collaborative team.

Qualifications

• Diploma or degree in Human Resources or related field.
• 1-3 years of HR coordination/administrative experience.
• Experience with HRIS and SharePoint is a plus.
• Strong organizational skills and high attention to detail.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Recruitment support: prepare letters, screen candidates, and maintain HRIS data.
• HRIS & Employee Records: maintain records, draft letters, and coordinate exits.
• Compensation: prepare merit and promotion letters and related documents.
• SharePoint & Materials: design and update HR materials as needed.
• Employee Engagement & Onboarding: coordinate onboarding, trainings, check-ins, and buddy program.
• General HR support and participation in special projects.

Skills

HR coordination

Communication skills

Discretion

Attention to detail

Microsoft Office

Education

Diploma or degree in Human Resources

Tools

HRIS platforms

SharePoint

Microsoft Office

Job description

HR Coordinator, 6-month Contract

March Networks is proud to be recognized as one of Ottawa’s Best Places to Work (2025).

At March Networks, our goal is to create a positive working environment where all of our employees can thrive. When you join our team, you will enjoy flexibility and support for a healthy work-life balance, as well as the professional development opportunities needed to advance your career. You will be part of a growing global technology company that encourages teamwork and innovation, and where friendships are forged with colleagues all over the world. At March Networks, we value your hard work, creativity and your passionate desire to deliver only the best to our customers, partners and each other.

Position Summary

The HR Coordinator provides hands-on support across the full employee lifecycle, including recruitment, HRIS administration, compensation processing, and employee engagement. This role serves as a key support to the People and Culture team, ensuring accurate records, timely documentation, and positive onboarding and workplace experience. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities and working in a small, collaborative team.

Key Responsibilities & Tasks:

Recruitment Support

• Prepare letters and recruitment-related documents
• Update and maintain the Human Resources Information System (HRIS)
• Provide candidate screening support

HRIS & Employee Records

• Maintain accurate and up-to-date employee records
• Draft employment letters, reports, and change notices
• Coordinate exit processes, including distribution list communications
• Administer employee surveys (e.g., engagement, onboarding)

Compensation

• Prepare merit increase letters
• Prepare promotion letters and supporting documentation

SharePoint & Materials

• Provide design support for HR materials
• Update documents and create supporting materials as needed

Employee Engagement & Onboarding

• Coordinate onboarding activities for new hires
• Determine outstanding training requirements and coordinate system access termination as needed
• Coordinate 30/60/90-day check-ins with new hires
• Support the new hire buddy program, including scheduling and meeting invites
• Schedule HR orientation sessions

General Support

• Provide general HR and administrative support to the HR team
• Support special projects as assigned

Qualifications

• Diploma or degree in Human Resources, or a related field
• 1-3 years of experience in an HR coordinator, HR assistant, or related administrative role
• Experience with HRIS platforms and SharePoint an asset
• Strong organizational skills and high attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Core Competencies

• Organization and time management
• Discretion and confidentiality
• Collaboration and teamwork
• Customer service orientation
• Adaptability in a fast-paced environment

March Networks is an equal opportunity employer and supports a diverse workforce.

Accommodations are available upon request for candidates taking part in all aspects of the selection process. Applicants can make their accommodation needs known to us in their application.

Please note March Networks uses AI as part of the recruitment process.

Hiring salary range for this position is between $60,000 - $65,000. This is a new vacancy with one opening.