HR Coordinator

Steel Technologies; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Insurance plans

Paid time off

Tuition reimbursement

401(k) with company match

Career development

Job summary

Steel Technologies in Ottawa is seeking an Human Resources Coordinator to serve as the primary contact for plant teammates and to implement HR policies and procedures across payroll, benefits, recruitment, wellness, and safety.

You will support the Corporate HR Department in day-to-day operations, including payroll processing for hourly staff, onboarding, attendance, and maintaining HR records, with a focus on confidentiality and teamwork.

Qualifications

• Strong communication skills with all levels of staff.
• Ability to maintain confidential information.
• Organizational skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Proficiency with HRIS and basic benefits knowledge.

Responsibilities

• Process payroll for hourly teammates and drivers.
• Lead recruitment, onboarding and orientation.
• Administer benefits enrollment and life events.
• Coordinate wellness programs and safety initiatives.
• Support teammate relations and conflict resolution.
• Communicate policies and information with management and employees.
• Assist safety with incident investigations and training records.
• Maintain accurate HR data and document control.
• Other duties as assigned.

Skills

Effective communication

Confidentiality

Teamwork

Multi-tasking

Travel availability

Education

Associate’s Degree in Human Resources

Tools

Microsoft Office

Job description

The Human Resources Coordinator is responsible for providing exceptional service to all employees; this position remains the main point of contact for all teammates at the plant location. The Human Resources Coordinator is responsible for following and implementing all HR functions, policies, and procedures. This position will support the Corporate Human Resources Department in all day-to-day operations including: payroll, benefits, recruitment, wellness, teammate relations, communication, safety and all other duties as assigned.

Duties and Responsibilities:

1. Payroll – Responsible for processing payroll for hourly teammates and truck drivers

• Timely completion of all new hire documentation, including attachment in HR system
• Weekly timecard review and submittal along with any training and transfer pay.
• Completion of status change forms, review of pay changes, accuracy of positions/shifts, and PTO payout,
• Review and weekly posting of attendance points for teammates.

2. Recruitment – Responsible for hiring, onboarding, and orientation of new teammates to ensure the facility is fully staffed

• Advertise open positions appropriately
• Source and screen qualified applicants
• Schedules all pre‑employment screening for candidates
• Completes new hire onboarding and orientation
• Track recruitment progress and costs for all plant staff openings

3. Benefits – Responsible for the administration of all benefits enrollment.

• Supports and assists benefits enrollment, changes, and issues, especially during open enrollment
• Monitor and assist teammates in new hire and qualifying Life Events completion.
• Works with corporate HR to answer questions and resolve problems, as needed
• Maintains basic knowledge and understanding of benefits, FMLA, COBRA, qualifying events, etc.

4. Wellness – Responsible for administering wellness initiatives for teammates at the facility

• Informs teammates of wellness incentives
• Communicates and encourages participation in company wellness challenges
• Manages spring wellness screenings for the entire plant facility
• Ensure wellness screening enrollment is completed timely for new hires

5. Teammate Relations – Responsible for supporting teammates and plant management in resolving teammate relations issues and assisting in conflict resolution

• Field teammate complaints and work to resolve issues to the extent possible
• Properly document corrective actions, including attaching signed corrective actions in the HR system
• Communicate and work with corporate HR and Legal to resolve teammate relation issues that are complex or have legal risk considerations

6. Communication – Responsible for actively listening and communicating with plant management, teammate, Safety, Corporate HR, and Legal.

• Help teammates understand policies, procedures, and culture
• Be available to teammates for questions, including periodically for off‑shifts
• Communicate with Corporate HR – teammates on leave, questions, issues, concerns, policy exception requests, abuse of policies, compliance concerns, challenges, etc.
• Communicate and distribute information as requested by Corporate HR, Safety, and Legal

7. Safety – Supports plant leadership to ensure all safety policies and procedures are being implemented and followed

• Assists safety coordinator with incident investigations
• As needed, assist safety coordinator when logging safety records for teammates safety training and safety rewards activities
• Reports and follows up on all Worker’s Compensation claims

8. General HR Administration

• Maintain accurate teammate information in the HR system
• Review and ensure completion of hourly performance appraisals, including attaching in the HR system
• Accurate and timely entry of teammate termination, including attaching separation form in the HR system
• Keep legal notice postings up to date
• Serves as back‑up Office Assistant as required

9. Other duties as assigned

Knowledge, Skills, and Abilities:

• Ability to sit and stand for extended periods of time
• Ability to communicate effectively
• Ability to work under pressure
• Ability to maintain confidentiality
• Ability to work effectively with all levels of management and employees
• Ability to work independently and in a team environment
• Knowledge of computer programs such as Microsoft Office and Outlook
• Organization skills are a must
• Ability to handle multiple tasks
• Ability to travel occasionally

Reasonable accommodations may be made to those who can perform the essential duties of the job.

Education and Experience:

Prefer an Associate’s Degree in Human Resources, Management, or other related field. Two to three years’ experience in the Human Resources field is required, as well as knowledge of the basic Human Resource functions and the laws. Formal education may be substituted with company or Human Resource experience and training when competency in the position is demonstrated.

Working Conditions:

This work is predominantly performed in an office setting with minimal to moderate noise due to computers, printers, and people. Occasionally, work will be performed in a manufacturing setting with moderate to high levels of noise due to machinery and equipment. The temperature of the facility will vary based on outside weather conditions. The use of personal protective equipment for safety compliance may be required as deemed necessary by management.

Steel Technologies is a safety‑sensitive workplace. All employment offers are contingent upon results of a 10‑panel drug screening, including marijuana.

What we can offer:

Insurance:

• Affordable plans for medical, dental, vision, and wellbeing on the first day of the month following your start date
• Employer‑Paid dental with available Buy‑up options
• Free MDLive Telehealth Services through our Medical Plan
• Competitive Wellness Program, providing up to 100% discount on medical premiums
• Employer‑Paid Short‑Term and Long‑Term Disability with Buy‑up options
• Supplemental Accident Insurance through Allstate for additional coverage on accidents, cancer, and long‑term care
• Employer‑Paid Life Insurance
• Teammate Assistance Program (TAP) which offers professional assistance for Counseling, Financial, Legal and Family services

Work-Life Balance:

• Paid Time Off
• 9 Paid Holidays starting day one!
• Bonus Paid Floating Holiday in recognition of the diversity of our team
• 401(k) after 60 days of employment + competitive match up to 4.5% after one year
• Pretax Health Savings Account
• Pretax Flexible Spending Account
• Quarterly bonus based on company performance
• Tuition reimbursement is available for job related courses to further your education, with up 100% paid tuition for maintenance‑related coursework and certifications
• Skill Development Programs
• Learning Management System
• Promotional Opportunities

Local Perks & Discounts:

• Dress for your day!
• Teammate referral bonus
• Boot and Glasses Allowance after 60 days of employment
• Teammates appreciation activities

Steel Technologies is an equal opportunity employer and considers all qualified applicants without regard to any classification protected by federal, state and/or local law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.