HR Coordinator

Maple Leaf Foods; Guelph; On-site; CAD 47,000 - 69,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Learning & development

Tuition reimbursement

Volunteer days

Job summary

Maple Leaf Foods is seeking an HR Coordinator for the Speedvale facility in Guelph, Ontario. The role supports frontline team members with HR programs, payroll, recruitment, and employee relations, reporting to the onsite HR Manager.

You will maintain records in SAP, coordinate onboarding, and help ensure compliance with company policies and safety standards. Ideal candidates have 2–4 years HR experience in manufacturing or operations, post-secondary education in HR, CHRP asset, and strong

Qualifications

• Post-secondary education in Human Resources or related field; CHRP designation considered an asset.
• 2–4 years HR experience in manufacturing/operations.
• Experience supporting HR operations, payroll, and employee relations.
• Strong communication and discretion with confidential information.

Responsibilities

• Serve as first point of contact for HR inquiries with timely follow-up.
• Maintain employee records in SAP and update changes and status.
• Process payroll and timekeeping in Kronos, support audits.
• Coordinate onboarding, orientation, and data entry in HR systems.
• Lead attendance management and support employee relations investigations.
• Assist HR metrics, reporting, and process improvements.

Skills

HR knowledge

Interpersonal skills

Communication

Attention to detail

Education

Post-secondary HR education

CHRP asset

Tools

SAP

Kronos

Job description

The Opportunity:

The Human Resources Coordinator is a key member of the HR Team at the Speedvale facility in Guelph, Ontario, supporting frontline team members in a fast-paced manufacturing environment. Reporting to the onsite HR Manager, this role provides experienced HR coordination and frontline support, ensuring HR programs, policies, and processes are executed accurately, consistently, and in alignment with company values.

As part of a smaller This role requires an individual who can operate with a high degree of ownership, manage competing priorities, and build credibility with employees and supervisors through responsiveness, sound judgement, and strong follow through. The successful incumbent brings a solid working knowledge of HR practices and contributes to employee relations activities while maintaining operational excellence.

Any MLF team member interested in being considered for this role are encouraged to apply online by August 26. Applications received beyond that date are not guaranteed consideration.

Reason for vacancy: Existing Headcount

Base Salary: $47,000 - $69,000 CAD base pay annually

The above base salary reflects the target compensation for the position at the time of posting. The base salary offered may vary based on a variety of factors including skills, experience, education, training, job- related knowledge, and other organizational requirements. For part-time roles, salaries are adjusted according to scheduled hours.

Snapshot of a Day-in-the-Life:

HR Operations & Employee Support

• Serve as the first point of contact for all HR related inquiries, providing clear information, guidance, and timely follow up
• Maintain accurate and up to date employee records in SAP, including job changes, wage updates, personnel information, and employment status
• Respond to employee inquiries related to leaves of absence, benefits and pension programs, payroll/ADP, and HR policies and procedures
• Ensure employee communications, forms, and resources are kept current and accessible to frontline team members
• Maintain accurate and confidential paper and electronic personnel files

Payroll, Time & Attendance

• Administer bi-weekly payroll, ensuring accurate coding and approvals in Kronos and timely resolution of discrepancies
• Process payroll for third party contractors as required
• Support payroll audits and ensure compliance with internal controls and timelines

Recruitment, Onboarding & Orientation

• Lead full cycle recruitment for frontline and temporary roles, including internal job postings, coordination with supervisors, interviews, and hiring documentation
• Coordinate and facilitate new hire orientation for full time and temporary employees, ensuring completion of all required documentation and training records in collaboration with FSQA and Health & Safety
• Manage onboarding activities including first day readiness, shift details, locker assignments, system access, and timely data entry into SAP

Employee Relations & Attendance Management

• Provide day to day support for employee relations matters, including participation in investigations, documentation, and follow up actions, with guidance from the HR Manager
• Prepare employee correspondence and disciplinary documentation as required
• Lead the attendance management program, maintain accurate trackers, and provide guidance to supervisors on process and expectations
• Maintain HR trackers related to attendance, discipline, recruitment, and investigations to support consistency and record keeping

Systems, Reporting & Continuous Improvement

• Assist with HR metrics, reporting, and SAP data analysis to support operational decision making
• Coordinate and support annual employee training programs and compliance activities
• Identify opportunities to improve HR processes, communication, and coordination

General Site & Engagement Support

• Manage the swipe card access program for new hires, employees on leave, terminations, and visitors
• Provide site reception support as required, including greeting visitors, managing sign in procedures, and coordinating deliveries
• Support plant employee engagement and social activities
• Complete ad hoc reporting and special projects as assigned

What You’ll Bring:

• Post secondary education in Human Resources or a related field (CHRP designation or progress toward designation considered an asset)
• 2-4 years of Human Resources experience, ideally in a manufacturing or operational environment
• Demonstrated experience supporting HR operations, recruitment, payroll, and employee relations processes
• Strong interpersonal and communication skills with the ability to handle sensitive information professionally and confidentially
• Proven ability to manage multiple priorities and meet deadlines with a high degree of accuracy and urgency
• Strong organizational and analytical skills with attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HR systems (SAP, Kronos, or similar systems considered an asset)
• Initiative, sound problem solving skills, and a collaborative, hands on approach

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

About Us:

We’re a carbon neutral food company on a purposeful journey to Raise the Good in Food through better nutrition, safer food and workplaces, more humane animal care, and environmental sustainability efforts that protect our planet. We care about our communities and commit to reducing food insecurity in Canada. Join us on the journey. Let’s build a better future, together.

We’re passionate about food. For more than 100 years, we’ve made delicious, healthy protein that Canadians love under iconic national and regional brands, like Maple Leaf, Schneiders, and Greenfield Natural Meat Co. We’re on a journey to become the most sustainable protein company – not just in Canada – but on earth.

• We are carbon neutral.
• We are one of the only food companies in Canada to set science-based targets.

We’re a global food company with approximately 10,000 team members. We operate sites in 20+ locations across Canada. We also have locations in the U.S. and Mexico, and do business in Asia.

A diverse and inclusive work environment

Championing diversity and inclusion is a critical component to advancing our collective purpose and vision and living the Maple Leaf Leadership Values. We believe in building, investing in, recognizing, and rewarding remarkable people who value an inclusive workplace, embrace all forms of diversity, and commit to including every voice in our collaborative environment. We’re so much stronger when we know we’re accepted and valued for who we are and what we each bring to the workplace.

We embrace a strong, values-based culture

Our eight Leadership Values are our north star. They guide the decisions we make for all our stakeholders: our consumers, our customers, our people, our communities, our shareholders, and the environment.

• Doing What’s Right
• Shared Value
• High Performance
• Diverse and Inclusive Teams
• Disciplined Decision Making
• Our AccountabilityIntense Curiosity
• Transparency and Humility

We thank all applicants for their interest in exploring employment opportunities with Maple Leaf Foods; however, only those selected for an interview will be contacted. Applicants may be subject to a background check and must meet the security criteria designated for the position.

Championing diversity and inclusion is a critical component to advancing our collective purpose and vision, living the Maple Leaf Leadership Values, and delivering winning results. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired; please contact our Talent Attraction Team [e-mail].

Disclaimer: Please note that salaries posted on sites other than the MLF Careers Page are not a reflection of Maple Leaf Foods and are an estimated salary range provided by that particular job board. Maple Leaf Foods offers competitive wages and an attractive total rewards package, which will be discussed during an interview with our Talent Team.

Our 13,500 team members work in 20+ locations across Canada and the U.S. Find out where our plants and offices are located.

There’s no limit to how far you can take your career at Maple Leaf Foods. We’re a team of people with diverse backgrounds and a wide range of skills who challenge each other every day to learn and grow. When you join our team, your opportunities for growth are endless.