HR Coordinator

Trans Mountain; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Pension plan

Job summary

Trans Mountain Corporation is seeking an HR Coordinator to provide administrative and operational support across HR functions at our Calgary head office. The role emphasizes accuracy, professionalism and service excellence in a fast-paced environment.

You will support onboarding, benefits, payroll-related tasks, recruitment, and training initiatives, ensuring compliant HR operations while maintaining confidential records and effective stakeholder communication.

Qualifications

• Post-secondary education in Human Resources, Business, Office Administration, or related discipline.
• Certified CHRP is considered an asset.
• Experience in HR administrative support functions related to the employee lifecycle.

Responsibilities

• Provide administrative support to the HR team, including maintaining e-files and drafting correspondence.
• Support onboarding/offboarding tickets with IT, facilities and HRIS teams.
• Monitor workflow for employees and contractors for upcoming actions.
• Assist benefits team with invoice review and remittance for vendors.
• Support compensation with calendar management and meeting materials.
• Provide recruitment support and onboarding sessions.
• Coordinate training schedules, reminders, and materials.
• Maintain internal HR process documents and record-keeping.
• Respond to general inquiries and assist as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Analytical skills

Education

Post-secondary education in Human Resources, Business, Office Administration, or related discipline

CHRP asset

Tools

Excel

PowerPoint

Microsoft Dynamics 365 HCM

SuccessFactors

Power BI

Job description

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Human Resources

Reports to: Director, HR Business Partnerships and Organizational Change Management (OCM)

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, motivated, and values-driven individual to join our dynamic team as HR Coordinator. In this role, you will provide critical administrative and operational support to all of the HR functions. The role is responsible for ensuring the efficient coordination of HR activities, maintaining the integrity of HR documentation and processes, and facilitating effective communication with internal and external stakeholders. With a focus on accuracy, professionalism, and service excellence, this position contributes to the smooth delivery of HR programs and supports consistent, compliant, and well‑executed HR operations across the organization

Key Responsibilities

• Provide administrative support to the HR team, including maintaining/enhancing e‑files, preparing presentations, and drafting correspondence.
• Support the HR team through the employee lifecycle, including submitting onboarding/offboarding tickets (with IT, facilities and HRIS teams) and preparing correspondence.
• Monitor workflow and process activities for employees and contractors to ensure the HR Business Partner (HRBP) team is aware of upcoming actions.
• Provide administrative support to the benefits team, including invoice review and remittance preparation for third‑party vendors (savings plan, benefits, pension).
• Support the compensation team with calendar management and preparation of meeting materials.
• Provide cross‑functional recruitment support, including posting positions, tracking recruitment collateral, preparing new‑hire gifts, and supporting onboarding sessions.
• Support training initiatives, including scheduling, sending reminders, tracking attendance, booking rooms, and preparing materials.
• Develop and maintain internal HR process documents, such as invoice workflows and training‑tracking procedures.
• Conduct research on HR‑related topics and support HR initiatives and programs.
• Maintain documentation and records, ensuring accurate file management and document control.
• Provide general administrative support, including calendar management, meeting material preparation, travel coordination, and expense processing.
• Support budget administration, including invoice attestation, tracking, payment processing, and maintaining budget documents.
• Assist with HR projects and initiatives as needed.
• Respond to general inquiries and provide information or assistance as required.
• Serve as backup to other team HR members as needed.

Qualifications And Professional Experience

• Post-secondary education in Human Resources, Business, Office Administration, or related discipline.
• Certified Human Resources Professional (CHRP) is considered an asset.
• Minimum 3 years of progressive experience.
• Fluent in Microsoft Applications with advanced proficiency in Excel and PowerPoint.
• Knowledge of Microsoft Dynamics 365 HCM, Success Factors, or equivalent experience would be an asset.
• Knowledge of Power BI would be considered an asset.
• Commitment to continuous learning and improvement.
• Experience in HR administrative support functions related to all aspects of the employee lifecycle.
• Exceptional organizational skills with the ability to coordinate and progress a high volume of tasks.
• Strong analytical skills and data visualization skills.
• Resourceful and able to learn quickly.
• Agile with changes in workflow and volume of requests.
• Strong attention to detail, able to meet deadlines and adjust to changing priorities.
• Maintains confidentiality, calm under pressure and demonstrates a high level of professionalism.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• May need to provide support outside of regular business hours and/or on the weekend.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits, pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.