HR Associate, Ontario Veterinary College (OVC)

University of Guelph; Guelph; On-site; CAD 50,000 - 70,000; Full time

Job summary

The Ontario Veterinary College at the University of Guelph is hiring a Human Resources Associate to support HR services across various departments. This pivotal role requires a proactive individual to manage employee lifecycle transactions and improve HR operations, emphasizing organizational skills and experience in HR functions.

Benefits

Employee inclusion and diversity programs

Qualifications

• Minimum 2 years of HR experience or equivalent.
• Experience in a large multi-unionized organization is an asset.
• CHRP/CHRL designation preferred.

Responsibilities

• Provide HR support for onboarding, position updates, and data management.
• Support recruitment cycle including approvals, interview coordination.
• Ensure compliance with HR policies and collective agreements.

Skills

Analytical skills

Problem-solving

Organizational skills

Communication

Interpersonal abilities

Education

College Diploma (3-year) in Human Resources

Tools

Microsoft 365

SAP SuccessFactors

Job description

Location:

Guelph, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: OVC Administration

Requisition ID: 1564

Department: OVC-Integrated College Services

This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.

Career Opportunities (sapsf.com)

General Purpose

The Ontario Veterinary College (OVC) is seeking a professional and customer-service-oriented Human Resources Associate to join our team within Integrated College Services. This role is a key contributor to the delivery of HR services across OVC and the Health Sciences Centre (HSC), supporting both administrative and strategic OVC HR functions. Our OVC HR team, in partnership with our HR central team, is responsible collectively for maintaining the end-to-end employee lifecycle changes for approximately 1,000 appointments. The successful candidate for this HR generalist position will be someone who is highly adaptable, able to prioritize on tight deadlines, and enjoys working in a dynamic and fast-paced environment.

Reporting to the Manager, College Operations, the HR Associate will work collaboratively with OVC and HSC management to ensure the timely and accurate processing of employee life cycle transactions. As part of the Integrated College Services team, the HR Associate will also play a vital role in establishing more efficient and effective processes, supporting continuous improvement initiatives, and contributing to the harmonization of HR services across the college.

This position requires a proactive and solutions-oriented individual who is comfortable working in a dynamic environment and is committed to leveraging technology to enhance service delivery. Preference will be given to candidates with experience using Microsoft products, including Excel, Word, Teams, SharePoint, and Power Automate, to streamline workflows and improve data accuracy and accessibility.

Duties And Responsibilities

• Provide end-to-end support for HR transactions, including onboarding, position updates, and employee data management.
• Deliver exceptional customer service and build strong relationships with managers, supervisors, and staff.
• Support the full recruitment cycle, including obtaining approvals, preparing recruitments, interview coordination, and ensuring fair process in compliance with relevant Collective Bargaining Agreements, university policy and procedure, and other relevant considerations.
• Maintain confidential personnel records and ensure compliance with HR policies and collective agreements.
• Collaborate with the Manager, College Operations on change management initiatives and the implementation of new systems and processes.
• Identify and recommend opportunities to streamline HR operations and improve service delivery.
• Ensure all HR services align with OVC’s Equity, Diversity, and Inclusion (EDI) strategic direction.
  
  

Requirements

• College Diploma (3-year) in Human Resources, plus a minimum of 2 years of HR experience, or an equivalent combination of education and experience.
• Experience in a large, multi-unionized organization or higher education setting is considered an asset.
• CHRP/CHRL designation (or in progress) is preferred.
• Experience using SAP SuccessFactors (Gryphons at Work) is an asset.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and interpersonal abilities.
• Demonstrated ability to maintain confidentiality and professionalism.
• Proficiency with Microsoft 365, especially SharePoint, Teams, Excel and Word is an asset.
• Familiarity with collective agreements and HR policies.
• Ability to work independently and recommend process efficiencies.
  
  

Employee Type: Regular

Position Number: 10206023

Classification: P&M FT- Band 01

Professional/Managerial Salary Bands

The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

• Tentative evaluation; subject to committee review.
  
  

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 07/16/2025

Closing Date: 07/23/2025