HR Assistant (3-month contract)

About Us

Sophos is a global leader and innovator of advanced security solutions for defeating cyberattacks. The company acquired Secureworks in February 2025, bringing together two pioneers that have redefined the cybersecurity industry with their innovative, native AI-optimized services, technologies and products. Sophos is now the largest pure-play Managed Detection and Response (MDR) provider, supporting more than 28,000 organizations. In addition to MDR and other services, Sophos’ complete portfolio includes industry-leading endpoint, network, email, and cloud security that interoperate and adapt to defend through the Sophos Central platform. Secureworks provides the innovative, market-leading Taegis XDR/MDR, identity threat detection and response (ITDR), next-gen SIEM capabilities, managed risk, and a comprehensive set of advisory services. Sophos sells all these solutions through reseller partners, Managed Service Providers (MSPs) and Managed Security Service Providers (MSSPs) worldwide, defending more than 600,000 organizations worldwide from phishing, ransomware, data theft, other every day and state-sponsored cybercrimes. The solutions are powered by historical and real-time threat intelligence from Sophos X-Ops and the newly added Counter Threat Unit (CTU). Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

Role Summary

We are seeking a detail-oriented and proactive HR Assistant to join our North America HR team on a temporary basis. In this role, you’ll play a key part in delivering a smooth and positive employee experience by providing high-volume administrative support during a particularly busy season. Your focus will be on ensuring timely task execution, maintaining data accuracy, and supporting day-to-day HR operations.

Temporary 3 month role, with possible extension.

What You Will Do

• Handle a high volume of administrative tasks across the employee lifecycle, including onboarding, offboarding, and employee changes.
• Process purchase orders (POs) and invoices by coordinating with vendors and internal teams to ensure timely processing and accurate record-keeping.
• Manage employment verification requests, including responding to third-party inquiries and generating standard letters.
• Maintain and update employee records in HR systems, ensuring data integrity through regular audits.
• Daily monitoring and management of the HR inbox and Jira board, responding to standard inquiries and assigning tasks to the appropriate team members.
• Support HR programs, compliance documentation, and general administrative tasks.
• Assist with HR events and provide day-to-day support to HR Generalists and HRBPs.
• Respond to general HR inquiries and manage confidential documents with care.
• Perform in-office tasks such as sorting and scanning mail and handling physical documentation.

What You Will Bring

• 1 year of HR or administrative experience, preferably in a fast-paced or tech environment.
• Strong attention to detail and a high level of accuracy in data entry and documentation.
• Excellent organizational and time management skills; able to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Discretion and professionalism when dealing with sensitive and confidential information.
• Strong communication skills and a customer-focused mindset.
• Ability to work independently and adapt in a fast-paced, dynamic environment.
• Preferred Qualifications
• Prior experience supporting HR operations for the U.S. and/or Canada.
• Knowledge of employment-related compliance topics (e.g., EEO, I-9s, provincial employment standards).
• Experience working in a distributed or remote team environment.

The pay for this role is CAD $30 per hour.

Ready to Join Us?

At Sophos, we believe in the power of diverse perspectives to fuel innovation. Research shows that candidates sometimes hesitate to apply if they don't check every box in a job description. We challenge that notion. Your unique experiences and skills might be exactly what we need to enhance our team. Don't let a checklist hold you back – we encourage you to apply.

What's Great About Sophos?

• Sophos operates a remote-first working model, making remote work the primary option for most employees. However, some roles may necessitate a hybrid approach. Please refer to the location details in our job postings for further information.
• Our people – we innovate and create, all of which are accompanied by a great sense of fun and team spirit.
• Employee-led diversity and inclusion networks that build community and provide education and advocacy.
• Annual charity and fundraising initiatives and volunteer days for employees to support local communities.
• Global employee sustainability initiatives to reduce our environmental footprint.
• Global fitness and trivia competitions to keep our bodies and minds sharp.
• Global wellbeing days for employees to relax and recharge.
• Monthly wellbeing webinars and training to support employee health and wellbeing.

Our Commitment To You

We’re proud of the diverse and inclusive environment we have at Sophos, and we’re committed to ensuring equality of opportunity. We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants who can contribute to the diversity of our team. All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation. We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know.

Data Protection

If you choose to explore an opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos. If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights. For more information on Sophos’ data protection practices, please consult our Privacy Policy Cybersecurity as a Service Delivered | Sophos.