HR and Recruitment Coordinator

Canada Royal Milk; Kingston; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive wages

Extended health benefits

Job summary

Canada Royal Milk is seeking a Human Resources & Recruitment Coordinator in Kingston, Ontario. You will develop and implement talent acquisition plans, policies, and procedures while providing transactional HR support across departments.

You’ll work closely with the HR team to execute recruitment and retention plans and ensure a positive candidate and employee experience. The role requires strong confidentiality, excellent attention to detail, and advanced computing skills.

Qualifications

• Post Secondary Degree or Diploma in Human Resources or a related field.
• Minimum 2 years administrative experience and 3 years client-focused experience.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Identify staffing requirements, post notices, and screen applicants.
• Coordinate full cycle recruitment including shortlisting and interviews.
• Collaborate with HR Manager on vacancies to determine recruitment strategy.
• Develop and deliver orientation materials and onboarding activities.
• Maintain confidentiality of employee records and HR documentation.
• Support HR programs and policies and assist with compliance with provincial regulations.

Job description

Canada Royal Milk is Canada's sole manufacturer of infant formula, operating a state-of-the-art facility in Kingston, Ontario. We produce high-quality infant and toddler nutrition using milk sourced from Canadian dairy farms and advanced manufacturing technology that meets rigorous national and international standards. Our mission is clear: to strengthen Canada’s infant nutrition supply and deliver safe, reliable formula families can trust.

We are proud to build a diverse, multicultural team driven by collaboration, accountability, and continuous improvement. Backed by global expertise through our parent company, Feihe International, we combine Canadian manufacturing strength with international scale and experience.

What We Offer

The opportunity to build and grow a progressive company, competitive wages, and extended health benefits.

What We Look For

Curiosity, commitment to learning, and a winning mindset.

About the Role

Reporting to the Human Resources Generalist with frequent interaction with the Human Resources Manager, the Human Resources & Recruitment Coordinator is responsible to develop and implement talent acquisition plans, policies and procedures as well as provide support in other functional areas as directed.

As a key member of the Human Resource team, the Coordinator is responsible for providing transactional HR support to all Department Managers and Line Supervisors. Specializing in talent acquisition, the Coordinator is responsible for executing the annual recruitment and retention plans.

The role requires advanced computing skills, high level of confidentiality and strong attention to detail. The Coordinator interacts frequently with all CRM employees, responding to questions in a timely manner. Commitment to customer service excellence is a department value.

Job Requirements

• Education: Post Secondary Degree or Diploma in Human Resources or a related field.
• Experience: Demonstrated work knowledge of multiple human resource areas preferred with a minimum of 2 years of experience in an administrative role and 3 years of experience working in a client-focused position.

Work in compliance with the provisions of the OHSA, regulations, internal programs, policies and procedures.

Key Duties and Responsibilities

• Identify current and prospective staffing requirements, prepare and post job notices and advertisements, and collect, screen, and interview with applicants
• Facilitate full cycle recruitment including shortlisting, interview coordination/set up and participation, referencing, and recommendation
• Collaborate with the Human Resources Manager on all vacancies to determine the best recruitment strategy to meet the needs of the company
• Identify opportunities for improvement within the recruitment process
• Proactively and creatively cultivate candidate pools across disciplines
• Advise job applicants on employment requirements and on terms and conditions of employment
• Conduct organizational research and succession planning initiatives
• Identify and attend relevant networking events and career fairs
• Act as an ambassador of the company’s culture and values, ensure the employee experience is consistent and welcoming
• Provide an exceptional pre-start and first day experience for new hires incorporating best practices
• Coordinate and schedule all orientation activities
• Assist to develop and deliver orientation materials and presentations
• Act as a point of contact for all new hires during the entire on-boarding process
• Maintains confidentiality of all employee records and employee information
• Provide confidential administrative support to the Human Resources team
• Plans, organizes and leads Human Resources events
• Assist with the administration of HR programs and activities
• Involved in research for the drafting/modification of Human Resources policies, procedures and forms. Supports any resulting implementation and communication activities as a result
• Support routine staff relations matters by listening, coaching, counselling and making recommendations (after conferring with the HR Generalist)
• Provides administrative support to the Health & Safety Officer and assists the Safety Officer to develop and implement safety programs
• Responds to inquiries from employees and provides assistance when required; defers to HR Generalist as needed
• Maintains compliance with Provincial regulations concerning employment laws and practices; conducts regular research and assists with compliance initiatives
• Distribute HR policies, procedures and memorandums to the appropriate individuals, divisions, or departments across the organization

Knowledge, Skills and Abilities

• Demonstrated ability to maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive communication, materials and records
• Ability to show versatility and resourcefulness when problem solving
• Ability to organize priorities based on deadlines and importance of tasks
• Strong interpersonal skills; ability to effectively communicate information with all team members and management
• Demonstrate functional and technical knowledge, ability to learn new skills quickly, and achieve a high level of accomplishment.

Working Conditions

The standard office hours are Monday through Friday, 8:30 am to 5:30 pm. Most of the work occurs during regular weekday office hours. However, as an international company with frequent interaction with head office, hours of work involved may vary to accommodate differences in time zones. Flexible hours are required and may include evening and week-end hours.

This job operates in office and food manufacturing setting. Travel may be required, both within Canada and internationally.

Commitment to Diversity & Inclusion

During our recruitment process we are looking for an incumbent that will not only learn and grow in the role, but also contribute to our diverse, equal and inclusive culture.

We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as 2SLGBTQI, veterans, and people with disabilities.

If we can make this easier through accommodation in the recruitment process, please contact us at [e-mail].