HR and Operations Admin Coordinator

SIR Fitness LLC.; Placentia; In loco; CAD 41.000 - 58.000; Tempo pieno

Vantaggi offerti da questo lavoro

Wellness resources

Free food & snacks

Descrizione del lavoro

SIR Fitness LLC. is seeking an HR and Operations Admin Coordinator to support Human Resources, Club Operations, and Club Systems Administration. This role ensures employee records, processes, and workflows are compliant, accurate, and timely.

The ideal candidate is highly organized, detail-oriented, and can communicate clearly with managers across locations, helping to streamline systems and protect sensitive information.

Competenze

• Detail-oriented with high accuracy in administrative work.
• Experience supporting HR, club operations, and systems administration.
• Discretion and handling confidential employee information.

Mansioni

• HR Administration Support: Create and post job ads; manage sponsorships and tracking; update offer letters; manage user access for HR systems; onboard new hires; enter data in Paylocity and issue Welcome Packets; collect certifications and maintain records; track PTO and leaves; manage on-boarding/off-boarding paperwork; notify termination for COBRA processing.
• Club Operations Support: Assist with ordering and tracking maintenance parts; attend company meetings; manage member documents; support workflows per Director of Club Administration.
• Compliance and Documentation: maintain compliance reporting (anti-harassment, CPR, terminations); ensure offboarding documentation is saved to employee files; support HRIS and employee records.

Conoscenze

Detail-oriented

Highly organized

Strong communicator

Confidentiality

Multi-tasking

Descrizione del lavoro

Future Opening: HR and Operations Admin Coordinator

• Opportunity for advancement
• Wellness resources
• Free food & snacks

HR and Operations Admin Coordinator

Reports To: Director of HR

Supports: Director of HR, Director of Club Administration, VP of Club Operations

Overview

The HR and Operations Admin Coordinator is a highly trusted, detail‑driven administrative professional who supports three key departments: Human Resources, Club Operations, and Club Systems Administration. This role ensures that employee records, club processes, and operational systems run smoothly, accurately, and in full compliance with company policies. The ideal candidate is exceptionally organized, thrives in structured workflows, and brings a proactive mindset to improving systems and procedures. They can build rapport easily, and contribute to a supportive, collaborative team environment. They communicate clearly and professionally with managers across all locations and maintain the highest level of confidentiality and integrity.

Key Characteristics

• Extremely detail‑oriented with strong accuracy in administrative work
• Highly organized with excellent time‑management skills
• Able to follow established procedures while also identifying opportunities to streamline or improve systems
• High trust / high character, with access to sensitive employee files and confidential information
• Clear, kind, and professional communicator who interacts well with club management on compliance-related matters
• Personable and approachable, able to build positive working relationships across departments
• Quick Learner, and multi-tasker able to balance the administrative responsibilities of multiple departments

Primary Responsibilities

HR Administration Support

• Create and post job ads; manage job sponsorships and tracking
• Maintain and update offer letter templates
• Manage user access for hiring platforms and HR systems
• Send offer letters and launch onboarding workflows
• Enter new hires into Paylocity and initiate Welcome Packets
• Collect certifications and maintain employee records
• Process records requests and track PTO, sick time, and leaves of absence
• Coordinate Club Connect CPR setup and tracking
• Maintain compliance reporting: anti‑harassment, CPR, and termination reports
• Active employee documentation needs, such as pay corrections, coaching reports
• Send separation packets and ensure offboarding documentation is saved to employee files
• Notify CGO of terminations for COBRA processing
• Future (if full‑time): manage status changes, term checklists, and final check processing

Club Operations Support

• Assist with Waxie and DNA ordering
• Support ordering and tracking of maintenance parts and supplies
• Attend company wide meetings as necessary
• Assist with member document management
• Support club systems and workflows as directed by the Director of Club Administration

Why This Role Matters

This position is the operational glue that keeps HR, club administration, and club operations running on all cylinders. By maintaining accurate records, supporting compliance, and ensuring smooth administrative processes, the Operations & HR Compliance Coordinator strengthens the employee experience, supports club leadership, and helps the organization operate with consistency and excellence.

Compensation

Up to $25 per hour

Schedule

Probationary Period, first 90 days:

• Expected to work set schedule at Head Quarters in San Juan Capistrano, OR at one of our many club locations, specific days and times to be determined upon hiring

After completion of probationary period

• Custom schedule, to be determined upon completion of probationary period

What is your experience working with HRIS or employee records? *

What is your general availability each week? *

Crunch offers free membership and other gym perks at over 300 locations, career advancement opportunities, comprehensive benefits for eligible employees, as well as bonus and commission pay.

Free Membership

Employee Discounts and Bonus/Commission Opportunities

Paid Time Off and Holidays

Health Benefits for Full-Time Employees

“Crunch is known as your Crunch Family. I have been fully supported and encouraged to be the best I can. The Crunch philosophy describes it best, 'encourage, empower and entertain.'"