HR Administrator

Firstservice-Residential; Vancouver; On-site; CAD 29,000 - 34,000; Full time

Benefits offered by this job

Employment Standard time off benefits

Employee Assistance Plan

Job summary

FirstService Residential is seeking an HR Administrator to support the HR team in Vancouver on a 3-month contract. The role focuses on HR systems administration, employee data updates, reporting, onboarding and general administrative tasks.

You will work with ADP, manage inquiries, assist with background checks and support benefits information while ensuring accurate data and timely processes. The position offers weekday hours and a competitive hourly rate.

Qualifications

• 1+ years of experience as an HR administrator or equivalent.
• Priority given to candidates with education in HR or Administration.
• Excellent interpersonal, communication and customer service skills.
• Proven ability to meet challenging deadlines in a dynamic business environment.
• Proactive, highly organized with attention to detail.

Responsibilities

• Process all new hires, changes, terminations and leaves in ADP.
• Monitor new-hire documents to ensure completion on time.
• Prepare regular HR reports including sick, birthday, anniversary and monthly bonus reports.
• Troubleshoot ADP issues and support associates with ADP access.
• Assist with IT tickets related to employee onboarding and system access.
• Coordinate background checks, pre-employment testing and reference calls.
• Provide benefits administration support and communicate benefits information.

Skills

HR administration experience

Interpersonal skills

Communication skills

Customer service

Deadline management

Organizational skills

Education

HR or Admin education

Tools

ADP

Job description

Description

About FirstService Residential:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

As an integral member of the Human Resources team, the HR Administrator supports the HR team, with a focus on HR systems administration, employee data updates, HR reporting, compliance tracking, new hire onboarding and general administrative support as required.

Job Responsibilities:

ADP & HR Systems Administration

• Processes all new hire entries, employee changes, terminations and leaves of absence in ADP.
• Assists in monitoring of new hire documents process, ensuring that documents are completed accurately and on time.
• Manages and prepares regular HR reports, including sick reports, birthday and anniversary reports, and monthly bonus reporting.
• Troubleshoots ADP issues and supports associates with ADP access and system-related questions.
• Assists with IT tickets related to employee onboarding, changes and system access.

HR Administration & Coordination

• Completes background and credit checks, pre-employment testing and conducts reference calls.
• Monitors the HR email inbox, directs inquiries to the appropriate team members and provides administrative support with employee requests.
• Tracks work permits and maintains related documentation.
• Provides administrative support for recognition programs, including service anniversaries.
• Assists with compiling and coordinating the bi-weekly Friday newsletter.
• Provides general administrative support, including sorting and distributing mail.
• Provides benefits administration support as required.
• Assists with the coordination and communication of employee benefits information.

Onboarding and Recruitment Support

• Assist with candidate prescreening support as required.
• Conducts reference check calls.

Skills and Qualifications:

• 1+ years' experience as an HR administrator or equivalent
• Priority will be given to candidates with education in Human Resources or Administration.
• Builds effective relationships internally, and employer brand externally.
• Excellent interpersonal, communication and customer service skills that align with the values of FirstService Residential
• Proven ability to meet challenging deadlines in a dynamic business environment. Comfortable balancing incoming enquiries with ongoing objectives.
• Proactive, with a continuous improvement mindset. Is highly organized, with a high attention to detail.

What We Offer:

As a temporary associate, you will be eligible to receive Employment Standard time off benefits and access to our Employee Assistance Plan.

Location: Vancouver

Type: 3-month contract

Schedule: Monday - Friday, 8:30am-5:00pm

Compensation:

$21- $25 per hour

Please ensure your resume has a valid number and email address you can be reached at.

FirstService Residential is proud to be an equal opportunity workplace.It is our policy to promote equal employment opportunity for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team.

IN2018

Automated Employment Decision Tool (AEDT) Usage:

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:

Candidates who require an alternative selection process or a "reasonable accommodation", as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144:

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.