HR Admin (6-month+ contract, co-op/or new grad friendly)

RBR Ltd.; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A cutting-edge technology company in Ottawa is looking for an HR Admin for a 6-month contract. You will support onboarding, maintain employee records, and enhance HR processes. The ideal candidate has strong communication skills, is organized, and thrives in a fast-paced environment. Enjoy benefits such as annual vacation, fitness reimbursement, and team events.

Benefits

20 days of annual vacation

Annual fitness reimbursement program

Greener commuting incentive

Monthly Friday lunches

Team events and social activities

Qualifications

• Eager to support new hires and manage onboarding/offboarding.
• Keep employee records accurate and manage HRIS.
• Build rapport with employees and ensure a healthy workplace.

Responsibilities

• Support onboarding processes for new hires.
• Manage employee records and HRIS.
• Assist in recruitment and on compliance initiatives.
• Build rapport with employees and support office admin.
• Identify opportunities for efficiency improvements.

Skills

Communication skills

Organization

Attention to detail

Adaptability

Tech-savviness

Continuous learning mindset

Education

Degree in HR, Business Administration, or related field

Tools

Jira

Confluence

ADP

Google Suite

Recruitee

Job description

Join RBR as an HR Admin (6-month contract)!

Are you someone who loves efficiency, thrives in fast-paced environments and is excited to help recruit top talent, support great employee experiences, and take on continuous improvement opportunities? If you're ready to roll up your sleeves, take on new challenges, and make an impact, this could be the role for you.

We're hiring an HR Admin to join our small (but mighty!) HR team on a 6-month contract, with the possibility of extension. This role is based on-site, in our Kanata North office.

Why RBR?

We build and design cutting-edge oceanographic instruments right here in Kanata North, Canada’s largest tech park. One of our greatest strengths is our people: bright, helpful, kind, and with a good sense of humour. We're looking for an HR Admin who shares our core values of integrity, teamwork, communication, passion, and respect to help support our growing teams.

As an HR Admin at RBR, you’ll dive into a wide range of HR projects and responsibilities, helping drive a positive, high-performing and supportive culture.

We value passion and potential just as much as experience, so if you’re eager to learn, contribute, and grow with us, we’d love to hear from you!

What you'll do

• Onboarding & offboarding: Support a great onboarding experience for new hires, help them hit the ground running, and manage a smooth and efficient offboarding process

• HR admin: Keep things running behind the scenes - manage employee records, support our HRIS and benefits programs, and help organize company-wide initiatives

• General HR support: Recruitment & talent acquisition, immigration processes, policy and procedure development, compensation and performance reviews, learning and development initiatives, and ensuring compliance with regulations

• Employee relations: Build rapport with employees, point people in the right direction for resources and support, and help us continue to make RBR a great place to work

• Continuous improvement: Things that worked well two years ago might not cut it today - help identify opportunities to improve efficiency, document clear workflows and SOPs, and find smart ways to streamline and automate as we grow

• Office/facilities admin support: Lend a hand with front desk coverage, restocking supplies, shared spaces upkeep, or prepping for meetings and events - supporting smooth day-to-day operations wherever needed

What you bring

• Passion for efficiency, technology, and supporting people

• Exceptional communication skills - you’re comfortable writing clearly and connecting with people across all levels

• Excellent organization, attention to detail, and ability to juggle multiple tasks and priorities

• Agility under pressure, level-headed when adapting to shifting priorities

• A strong understanding of different tech tools and a curiosity to leverage them to the fullest

• A continuous learning mindset, keeping up-to-date with the latest HR/business trends and practices

• Degree in HR, Business Administration, or related field, or equivalent experience, as well as good business acumen

Nice to haves

• Experience rolling out new systems or automating workflows - for example, implementing an HRIS or introducing tools to streamline processes

• Familiarity with tools like Jira/Confluence, ADP, Google Suite, MacOS, ATSs (we use Recruitee), or Gen AI

The RBR mindset

• Passion for environmental impact and climate science

• Thrives in fast-paced, mission-driven environments

• Comfortable with change and ambiguity

• Creative and resourceful problem-solver

• Enjoys unique challenges and creating innovative solutions

• Embraces new technologies, tools, and best practices

Why you'll love working at RBR

• 20 days of annual vacation, plus a company-wide holiday shutdown and paid sick days

• Annual fitness reimbursement program

• Greener commuting incentive program (bike-to-work, carpool, or transit passes)

• Monthly Friday lunches (on us)!

• Team events and social activities

At RBR, we celebrate and support diversity in our workplace. As an equal-opportunity employer, we welcome people from all backgrounds and aim to find the most talented person for each role. Accommodations are available upon request at every stage of the selection process.