Hospitality - Boardroom Attendant

Gowling WLG; Vancouver; On-site; CAD 50,000 - 55,000; Full time

Job summary

Gowling WLG, a leading global law firm, is seeking a Hospitality Boardroom Attendant to support the Office Services & Facilities Department. This role involves managing boardroom setups, liaising with clients and vendors, and ensuring all hospitality needs are met. Candidates should have a High School Diploma and at least two years of relevant experience in a fast-paced environment. The firm values diversity and encourages all qualified individuals to apply, promising an inclusive recruitment process.

Qualifications

• Minimum of 2 years’ experience in a hospitality or client services role.
• Comfortable lifting up to 50 lbs.
• Food Safe and Serving It Right certifications considered assets.

Responsibilities

• Prepare, stock, and maintain boardrooms for meetings and events.
• Serve as a liaison with internal teams and external clients.
• Manage boardroom bookings and coordinate catering needs.

Skills

Attention to detail

Organizational skills

Customer service skills

Interpersonal skills

Team-oriented

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are currently recruiting for a Hospitality Boardroom Attendant to join our fast-paced team. As an integral member of the admin team, the incumbent will provide support to other areas of the Office Services & Facilities Department.

This position requires full in-office attendance and the flexibility to work overtime as occasionally requested.

RESPONSIBILITIES

Key responsibilities include, but are not limited to the following:

• Prepare, stock, and maintain boardrooms for meetings and firm events
• Support the setup, logistics, and takedown of special events hosted by the firm
• Serve as a liaison with internal teams, external clients, caterers, vendors, and suppliers
• Manage boardroom bookings using the firm’s scheduling software
• Coordinate catering and audiovisual (A/V) requirements for meetings and events
• Monitor and replenish inventory of pantry and kitchen supplies, including beverages and snacks
• Ensure boardrooms, kitchens, and shared spaces are clean, organized, and fully stocked
• Handle last-minute catering purchases as needed
• Provide daily reception coverage and backup support for reception and office services during absences
• Assist with general office maintenance, including upkeep of appliances and furniture
• Perform administrative tasks related to hospitality and office services
• Take on additional duties as required to support the team

QUALIFICATIONS

• High School Diploma required
• Minimum of 2 years’ experience in a hospitality, catering, or client services role
• Strong attention to detail and organizational skills
• Ability to thrive in a dynamic, fast-paced environment
• Team-oriented with a strong work ethic and positive attitude
• Excellent customer service and interpersonal skills
• Comfortable lifting up to 50 lbs and moving furniture such as tables and chairs
• Food Safe and Serving It Right certifications are considered assets
• Proficiency in Microsoft Office Suite
• Flexibility to work outside of standard office hours when needed

The starting range for this role is $50,000.00 to $55,000.00. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.