HIM Technician

St. Joseph's Healthcare Hamilton; Hamilton; On-site; CAD 41,000 - 44,000; Part time

Job summary

St. Joseph's Healthcare Hamilton is seeking a Health Information Management (HIM) Clerk to support chart intake, processing, and indexing within the Health Records Charlton team.

Responsibilities include using Epic EMR and PHIPA compliance workflows, handling disclosures, and delivering accurate data while assisting clinics and staff under deadlines. Strong communication, data integrity, and ability to prioritize workload are essential for success in this part-time role at Charlton Campus

Qualifications

• 2-year Office Administration College Diploma required
• Medical Terminology 1 and 2 required
• CHIMA Certification in progress or completed preferred
• 1-2 years HIM related experience preferred
• Experience with Electronic Medical Records (Epic) and MS Office
• Strong customer service and communication skills
• Ability to manage workload under urgent deadlines
• Attention to data accuracy and privacy compliance

Responsibilities

• Conducts chart analysis and indexing in electronic Medical Record (eLMR) systems
• Uses Epic and work queues for compliance monitoring and policy adherence
• Provides information about HIM services to patients, staff, and public
• Processes disclosures per PHIPA and SJHH procedures using Epic
• Manages inbound/outbound HIM communications and report distribution
• Performs other duties as assigned

Skills

Excellent communication

Customer service

Attention to detail

Workload management

Education

2-year Office Administration College Diploma

Tools

Epic EMR

MS Word

MS Excel

Dragon Medical One

Job description

Position Details

Job Number: JR01778

Department: Health Records Charlton

This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Job Type: Regular, Part time

Contract Duration: (If applicable) 0 months

Number of Positions: 1

Union: CUPE Local 786

Hourly Rate (Min / Max): $29.52 - $32.08

Schedule

Work Days: Holidays, Monday to Sunday, Weekends

Time of Day: Days

Shift: Hours - 7.5

Shift Start: (If applicable) AM 09:00

Reason for Posting: Posting is for a role with an existing vacancy

Application Dates

Opening Date: 2026-08-20

Closing Date: 2026-08-27

Job Description

Position Summary:
Health Information Management (HIM) operational work requires more HIM knowledge and ability to effectively utilize software and applications to support HIM input workflows (quality PHA/PHIPA/Bylaw compliance/enforcement analysis internal and external electronic documentation review and indexing data integrity) and HIM output workflows (Disclosure Registration Data Integrity Providing Information and Intake for Patients/Public engaging HIM services)

Qualifications

• Successful completion of a 2-year Office Administration College Diploma from an accredited school or Health Information Management required
• Medical Terminology 1 and 2 required
• CHIMA Certification in progress or completed preferred
• 1-2 years HIM related experience preferred
• Must have experience working with Electronic Medical Record (EMR)/Clinical Information systems preferably Epic system
• Must have experience and skill using MS Office suite - with intermediate skill level for MS Word and MS Excel
• Must have intermediate skill for spelling medical spelling and medical terminology
• Customer service skills conflict resolution excellent communication skills needed to work with public and internal clients including physicians and registered health professionals
• Must be confident and comfortable managing workload independently may escape complex or difficult issues
• Excellent discretion flexibility attention to detail to ensure high level of accuracy and data integrity as well as compliance with legal and policy requirements
• Must work under urgent deadlines and be able to prioritize
• Excellent work performance and attendance record is essential.

Responsibilities

• Conducts chart analysis of system and non-system generated documentation including intake/ processing quality review preparation and indexing of non-system generated and scanned chart documentation in electronic Legal Medical Record (eLMR) as well as on-site retention and provision of support and guidance to clinics and clinical staff tasked with point of service scanning duties.
• Using Epic system electronic tools and workqueues provides routine compliance monitoring and supports policy compliance with Public Hospitals Act Personal Health Information Protection Act Mental Health Act Hospital Bylaws and Rules and Regulations provisions re: chart completion/deficiency management chart accuracy documentation quality and integrity escalating issues to the HIM Administrator Analysts or Manager as required.
• Provides general information regarding Dragon Medical One (DMO) to end users escalating end user specific issues to HIM Administrator as required .
• Processes requests for disclosure in accordance with PHIPA or SJHH routine disclosure procedures using Epic system Release of Information modalities
• Provides general information regarding HIM services and processes to patients staff and members of the public responding to queries in person by phone mail and electronic communications
• Manages inbound and outbound communications related to HIM and report distribution including fax and electronic communication and monitors for misdirected or failed communications reporting miscommunications to the Privacy Office and HIM Manager for provider registry updates as appropriate
• All other duties as assigned

St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people.We foster a culture of patient and staff safety where all positions comply and work in conjunction with Mission, Vision, and Core Values .

SJHS and its member organizations are committed to a barrier-free recruitment and selection process.